Recording or validating the training attendance

Recording/validating the training attendance

4 From the select course to record/validate the training record page select the link by selecting the course field in the multiline.

4 The “Record/Validate Training Attendance” page appears.

The system displays the following .

Date Format	The date that is applicable to the login user. More Details
Training Administration Unit	The training administration unit as selected from the previous page. Tell me more
Training Calendar Unit	The Training Calendar Unit selected in the previous page.
Training Calendar	The Training Calendar is displayed
Program	The unique code of the training program
Module	The unique code of the training module.
Course	The code and description of the course selected in the previous page.
Training No.	The training number of the course.
Start Date	The date on which the course commenced.
End Date	The date on which the course concluded.

4 Specify the following fields in the "Search Criteria" group box, to identify the trainees for whom you want to record / validate attendance.

Trainee Code	The employee code of the trainee, who attended the training program.
Trainee Name	The name of the trainee.
Session Code	From the drop-down list box, select the session of the course.

The system displays the following in the multiline.

Trainee Code	The employee code of the trainee, who attended the training program.
Trainee Name	The name of the trainee.
From Date	The start date of the period during which the course was conducted.
To Date	The end date of the period during which the course was conducted.
Session Code	The session code of the course.

Actual From Time	The time at which the course commenced.
Actual To Time	The time at which the course ended.
Attendance	From the drop-down list box, select "Yes" to indicate that the employee attended the course. "No" to indicate that the employee was absent at the course.
Actual Absent Hours	The hours for which the employee did not attend the course.
Remarks	Your comments on the attendance.
Confirm Actual Absent Hours	From the drop-down list box, select "Yes" to validate the absence of the employee from the course for the actual absent hours. "No" to disapprove of the absence of the employee.

Note: In the “Attendance” field the training administrator can validate the training attendance if the trainee has already entered it..

Select the "Default Yes" pushbutton to populate the "Attendance" and Confirm Actual Absent Hours" fields with "Yes" for all the records in the multiline.
Enter the following field under the multiline.

Comments

Any comments pertaining to the training attendance.

To enter comments

4 Select the book icon beside the “Comments” field. The system displays a dialog box containing the comments that were entered previously, if any.

4 You can view, modify or delete the content.

4 Select the “OK” pushbutton to save the details and return to the previous page.

4 Select the “Cancel” pushbutton to return to the previous page without saving the details entered.

To save the record

4 Select the “Save” pushbutton to save the details.

Page Objective

Use this page to record/validate the training attendance.

What you can do in this page