|
|
|
|
|
|
|
|
|
|
|
|
Select the "Record Training Expense" link in the "Select Course to Record Training Expense" page.
The “Record Training Expense” appears.
The system displays the following fields.
|
Date Format |
The date format applicable to the login user. |
|
Training Administration Unit |
The training administration unit as selected in the previous page. |
|
Training Calendar Unit |
The Training Calendar Unit selected in the previous page. |
|
Training Calendar |
The code and description of the training calendar selected in the previous page . It displays either of the following values: Internal or External. |
|
Program |
The code and description of the training program selected in the previous page. |
|
Module |
The code and description of the training module selected in the previous page. |
|
Course |
The code and description of the course selected in the previous page. |
|
Training No. |
The training number of the course. |
Specify the following fields.
|
Expense Booking Date |
The date on which the training expense occurred. This detail is useful for accounting the expenses in the financial year. |
Specify the following details in the mutiline.
|
Training Expense Head |
The expense head under which the various training expenses are allocated. For example, faculty fees, venue rent etc. Since it has more than one value, by default, the system displays “Select” in the drop-down list box. Select the required value. |
|
Budget Amount |
The amount planned for the training expense head. By default, the system displays the budget amount fixed for the expense head at the time of creation of the course. |
|
Currency |
The currency in which the training expense has incurred . The drop-down value is populated with the values defined in the finance module. Since it has more than one value, by default, the drop- down list box displays “Select”. Select the required value from the drop- down list box. |
|
Expense Booking Type |
The type of expense that is incurred during the training. It can take any of the following values: “Training Expenses” and “Training Advances”. Since it has more than value, by default, the system displays “Select” in the drop-down list box. Select the required value. |
|
Amount |
The amount incurred for conducting the training program. |
|
Expense Center Allocation |
The expense center allocation value. The drop-down list box can take any of the following values: “Equally among all trainees”, “Not equally among all trainees” and “Training cost center “. Since it has more than value, by default, the system displays “Select” in the drop- down list box. Select the required value. If you select the option, “Not equally among trainees”, select the link “Allocate cost to Employees”. |
|
Payee Details |
The details pertaining to the payee. |
|
Payment Mode |
The details pertaining to the mode of payment for the training expense incurred. The drop-down list box can take any of the following values: “Bank ” and “Cash“. Since it has more than value, by default, the system displays “Select” in the drop- down list box. Select the required value. |
|
Remarks |
Any information pertaining to the training expense incurred. |
Enter any comments pertaining to the training cost in the "Comments" field.
Select the book icon beside the “Comments” field. The system displays a dialog box containing the comments that were entered previously, if any.
You can view, modify or delete the content.
Select the “OK” pushbutton to save the details and return to the previous page.
Select the “Cancel” pushbutton to return to the previous page without saving the details entered.
Select “Save” pushbutton to save the details entered.
Select “Delete” pushbutton, if you do not want to save the details entered.
To proceed
Select “Allocate Cost to Employees” link from “Edit training cost” page.
Use this page to edit the training expenses incurred on the selected course.
