Recording invoice details

From "Select Course to Record Training Expense" page, select “Record Invoice Details" link.

The “Record Invoice Details” page appears.

The system displays the following fields.

Date Format	The date format applicable to the login user. More Details
Training Administration Unit	The training administration unit as selected in the previous page. Tell me more
Training Calendar Unit	The Training Calendar Unit selected in the previous page.
Training Calendar	The code and description of the Training Calendar.
Course Code	The code and description code of the course in the previous page.
Course Short Description	The short description of the course selected in the previous page.
Training No.	The training number of the course.
Start Date	The date on which the course is to commence.
End Date	The date on which the course is to end.
Targeted No. of Trg. Days	The planned training period in days.
Targeted No. of Trg. Hours	The planned training period in hours.
Course Provider Code	The code of the course provider.
Course Provider Short Description	The short description of the course provider.
Participants Profile	The background of participants.
Course Fee	The fees charged for the course.
GST	The Goods and Service Taxes applicable to the course fee.
Other Fee 1	Any other fees apart from the course fee.
Other Fee 2	Any other fees apart from the course fee.

To record invoice details

Invoice No.

The identification number of the invoice.

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Invoice Amount	The course fee amount mentioned in the invoice.
Invoice Date	The date of invoice.
Cheque / Giro Ref No.	The identification number of the cheque/Giro through which the invoice amount was paid.
Cheque / Giro Amount	The amount paid through the cheque/Giro. Select the appropriate currency from the drop-down list box beside.
Giro Payment	Select this checkbox, if the invoice amount is to be paid through General Interbank Recurring Order (GIRO). The Giro payment mode is a electronic transaction where you can transfer the invoice amount from one bank to another bank. The bank will provide a unique reference number for the transaction.
Payment Mode	From the drop-down list box, select the "Full Payment", if the invoice amount is paid in full "Partial Payment", if the invoice amount is paid in partially.
Closed Entry	From the drop-down list box, select the "Yes", if all the transactions relevant to the invoice is completed "No", if all the transactions relevant to the invoice is not completed.

The following details are displayed in the multiline.

Employee Code	The identification number of the employee.
Employee name	The name of the employee
Supervisor Code	The identification number of the supervisor to whom the employee reports.
Supervisor Name	The name of the supervisor to whom the employee reports.
Attendance %	The attendance of the employee in the training course in percentage.
Invoice Included	From the drop-down list box, select: "Yes" "No"

Comments

Any comments pertaining to the cost allocation for the training purpose

To modify invoice details

Enter the number of the invoice for which you want to modify details in the "Invoice No." field.
Select the"Get Details" pushbutton.

The system will retrieve the details of the selected invoice.

To delete invoice record

Enter the number of the invoice which you want to delete in the "Invoice No." field.

The system will retrieve the details of the selected invoice.

To enter comments

Select the book icon beside the “Comments” field. The system displays a dialog box containing the comments that were entered previously, if any.
You can view, modify or delete the content.
Select the “OK” pushbutton to save the details and return to the previous page.
Select the “Cancel” pushbutton to return to the previous page without saving the details entered.

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Page Objective

Use this page to record the invoice details pertaining to the course.