Authorizing employee replacement

Authorizing Employee replacement

Select the “Authorize Employee Replacement” option from the left pane.

The “Authorize Employee Replacement” page appears.

The system displays the following.

Date Format

The date format applicable to the login user.

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Specify the following.

Training Administration Unit

Select the organization unit in which you must enroll the trainees.

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Training Calendar Unit

Select the required training calendar unit from the drop down list box.

Training Calendar

Select the training calendar from the drop-down list box.

Specify the following fields in the “Search Criteria” group box.

Program	To view all the program descriptions containing specific characters, type in a starting range of these characters along with the wild card character . For example, if you type in PRG, the system will display all the records having the prefix PRG.
Module	To view all the module codes and descriptions containing specific characters, type in a starting range of these characters along with the wild card character . For example, if you type in TRG, the system will display all the records having the prefix TRG.
Course	To view all the course codes and names containing specific characters, type in a starting range of these characters along with the wild card character . For example, if you type in C, the system will display all the records having the prefix C.
Training No.	To view the training numbers associated with the selected course type in the training number.
From Date	To view all the courses that started on a particular date, type in a starting range of these dates.
To Date	To view all the courses that ended on a particular date, type in a starting range of these dates.
Employee Code	To view employee codes containing specific characters, type in these characters interspersed with the wild card character * at the right places. For example, if you type in PRG*, the system will display all the records having the prefix PRG
Replacement Status	From the drop-down list box, select the status of the replacement request. The status can be one of the following: § Pending Replacement § Replacement Authorized § Replacement Rejected

Select “Search” pushbutton.

The system displays the training programs for which the supervisor has nominated you in the “Search Results” multiline.

Program	The description of the program.
Module	The description of the module.
Course	The description of the course.
Training No.	The training number of the course.
Month / Quarter	The month or quarter in which the course is scheduled to take place.
Start Date	The start date of the course.
End Date	The end date of the course.
Employee Code	The identification code of the login employee.
Employee Name	The name of the login employee.
Assign. No.	The assignment to which the training course is linked.
Replacement Option	The object of replacement. For example, employee and course.
Replacing Employee Code	The identification number of the employee who will attend the training in place of the originally nominated employee.
Replacing Employee Name	The name of the employee replacing the originally nominated employee.
Assign. No.	The assignment of the replacing employee associated with the course.
Training Status	The stage at which the originally nominated employee is replaced in the training course. For example, Sponsored, Enrolled and Registered.
Replacement Status	The status of the replacement request. The status can be one of the following: § Pending Replacement § Replacement Authorized § Replacement Rejected

Enter your comments in the “Remarks” field.
Select the check box for the replacement record that you want to authorize/reject in the multiline.
Select the “Authorize” pushbutton to accept the replacement.
Select the “Reject” pushbutton to cancel the replacement.

Note: To authorize a replacement request, it is mandatory to record bond details for the replacing employee of the request.

Page Objective

Use this page to authorize replacement of an employee with another in a training course.