Maintaining Purchase Order Master
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Select the “Maintain PO” link from the left pane.
The “Maintain PO” page appears.
To create a purchase order
Enter the following.
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Time Sheet Unit |
From the drop-down list box, select the logged in OU of the timesheet. |
The system displays the following.
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Date Format |
The date format that is applicable to the login user. |
Enter the following.
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PO ID |
The unique identifier of the purchase order. |
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Internal Work Order |
From the drop-down list box, select either “Yes” or “No”. This is used for the purpose of costing where customer is billed before the receipt of Customer purchase order. |
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PO Description |
A description of the work order. |
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PO Date |
The date on which the purchase order is created. |
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Terms and Conditions |
The terms and conditions agreed between the customer and the vendor. |
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Customer Code |
From the drop-down list box, select the code and name of the customer for whom the purchase order is created. The system loads the customer codes and names defined in the Customer Master. |
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Value |
The value or billable amount against the purchase order/internal work order. Select the unit of currency from the adjacent drop-down list box. |
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Billing Unit |
From the drop-down list box, select any one of the following billing units
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SoW ID |
The unique System Work identifier. Help Facility Available |
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STPI Location |
From the drop-down list box, select the location of the Software Technology Park of India (STPI). The system loads the locations defined in the Additional Master |
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US GAPP |
From the drop-down list box select the required option for the US General Accepted Accounting Principle. The value selected is used for reporting purposes. Example OH, SG.
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Group Cost Center |
The name of the group cost center for which the items in the Purchase Order has been ordered. Help Facility Available |
The system displays the following.
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Group Cost Center Description |
The description of the group cost center. |
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Created OU |
The logged in OU is displayed on save. |
Enter the following.
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Account Manager |
The code identifying the employee/account manager. Ensure that the account manager belongs to the logged user OU. Help Facility Available |
The system displays the following.
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Account Manager Name |
The name of the employee/account manager. |
Note: The “Group Cost Center”, “Group Cost Center Description”, “Created OU”, “Account Manager” and “Account Manager Name” fields are visible only if the system parameter - timesheet type is set as “Advanced”.
Click on the “Save” pushbutton.
On Save, the system displays the created OU with the logged in OU name.
Note: The Pos with the already existing SoW ID must have the same currency. The SoW ID should not be mapped to multiple customers.
To edit/delete the purchase order
Enter the purchase order to be edited/deleted. Help facility available
Click on the “Get” pushbutton.
The system retrieves the details.
To edit, edit the details and click on the “Save” pushbutton.
Note : You can edit all the details other than the Purchase Order identifier.
To delete the details, click on the “Delete” pushbutton.
Note: You can delete the details only if the PO ID is not used in any processing like project mapping.
6 Hyperlinked topics below
Use this page to create, edit or delete a purchase order.
