Recording Employee OT Planning or View Attendance

Select the “Employee OT Planning/View Attendance” hyperlink from the left pane.

The “Employee OT Planning/View Attendance” page appears.

The system displays the following in the header.

Date Format

The date format that is applicable to the login user.

Enter the following in the header.

Employment Unit	From the drop-down list, select the required employment unit. Tell me More
Year	The year for which you must record the employee overtime planning details or view attendance details.
Month	From the drop-down list box, select the month for which you must record the employee overtime planning details or view attendance details.
From Date	The start date from which you must retrieve the overtime planning details or attendance details.
To Date	The date until which you must retrieve the overtime planning details/attendance details.
Employee Code From	The starting employee code from which you must retrieve the employee overtime planning details or view attendance details.
	Help available
Employee Code To	The ending employee code until which you must retrieve the employee overtime planning details or view attendance details.
	Help available
Department	The department for which you must retrieve the employee overtime planning details or view attendance details.
	Help available
Status	From the drop-down list box, select the status for which you must retrieve the employee overtime planning details or view attendance details.

Click on the “Get” pushbutton.

The system will retrieve the details in the multiline.

To record overtime/view attendance details

Enter the following in the multiline.

Employee Code	A unique code of the employee for which you must record the employee overtime planning details or view attendance details.
	Help available

The system displays the following in the multiline.

Employee Name	The name of the employee for whom you must record the employee overtime planning details or view attendance details.
Sch Hours	The scheduled number of hours for which the employee must work on the date specified.
Swipe In Date	The swipe in date of the employee.
Swipe In Time	The swipe in time of the employee.
Swipe Out Date	The swipe out date of the employee.
Swipe Out Time	The swipe out time of the employee

Enter the following in the multiline.

Date	The date for which you must record the employee overtime planning details.
From Date	The date from which the overtime has been planned for the employee.
From Time	The time from which the employee has planned to work overtime on the date specified.
To Date	The date until which the overtime has been planned for the employee.
To Time	The time until which the employee has planned to work overtime on the date specified.
Remarks	From the drop-down list box, select any one of the following options for recording overtime details. “Normal” indicates that the employee entered the overtime details. “Call back” indicates that the overtime for the employee on the specified date is the time for which the company has called him back for the work after the employee has worked for the Scheduled or Planned Over time timings.
Rejection Remarks	The rejection remarks must be entered, if the authorizer rejects the overtime details for the employees’.
Approved From Date	The approved date from which the employee can work overtime.
Approved From Time	The approved time from which the employee is expected to work overtime on the date specified.
Approved To Date	The approved date until which the employee can work overtime.
Approved To Time	The approved time until which the employee is expected to work overtime on the date specified.

To save the Overtime Planning Details as draft

Select the “Save “pushbutton.

The system displays the status as “Draft” in the multiline.

The system displays the following in the multiline.

Shift	The shift applicable to the employee.
Schedule	The schedule applicable to the employee.
Day	The day of the date.
Day Type	The day type may be “Working Day” or “Non-Working Day”.
Status	The status of the Overtime Planning/attendance details may be “Draft”, Pending Authorization”,“Approved”, “Rejected” or Revoked”.
Planned Hours	The planned hours will be the number of overtime hours, the employee has planned to work in the organization. This will be computed based on the “From Date” and “To Date” entered by the employee.

To submit the Overtime Details

Select the “Submit “ pushbutton to submit the overtime details.

The system displays the status as “Pending Authorization” in the multiline.

To approve Overtime Details

Select the “Approve“ pushbutton to approve the overtime details.

The system displays the status as “Approved” in the multiline.

To reject Overtime Details

Ensure that you have entered the Rejection Remarks in the multiline.

Select the “Reject“ pushbutton to reject the overtime details.

The system displays the status as “Rejected” in the multiline.

To revoke Overtime Details

Select the “Revoke” pushbutton.

The system displays the status as “Revoked” in the multiline.

6 Hyperlinked topics below

Use this page to record Overtime planning details or view attendance details.