Help On Travel Request Number

This help page allows you to search and select a travel request number and transfer the details to the field where it is required. The system retrieves the values based on the details entered. The selected travel request number details will be transferred to the required page when you click the “OK” pushbutton.

If the help page is launched from “Select Travel Expense For Travel Expense Settlement / Approval” page

Click the lens icon positioned next to the “Travel Request No.” field in “Select Travel Expense For Expense Settlement / Approval” page.

The “Help On Travel Request Number” page appears.

Enter the following field details in the header:

Employment Unit

From the drop-down list box, select the employment unit for which travel booking details must be recorded. The drop-down list box loaded with the values based on self interaction of employment unit.

The system displays the following in the header:

Date Format	The date format that is applicable to the login user.
Login Employee Code	The employee code of the login user.
Login Employee Name	The name of the login user.

Enter the following field details in the “Search Criteria” group box:

Travel Request No.	The unique number identifying the travel request.
Search By	From the drop-down list box, select the search by option for which you want to retrieve the travel request number details.
Travel Type	From the drop-down list box, select the type of travel. The combo is loaded with the values “ALL”, “Domestic”, “Foreign” and “Local”. The system displays “ALL” by default on launch of the page.
Travel Start Date From	The start date of the travel from which you want to retrieve the travel request number details.
Travel Start Date To	The start date of the travel until which you want to retrieve the travel request number details.
Travel End Date From	The end date of the travel from which you want to retrieve the travel request number details.
Travel End Date To	The end date of the travel until which you want to retrieve the travel request number details.
Travel Purpose	From the drop-down list box, select the purpose of travel. The combo is loaded with the values “Blank”, “Client Meeting” and “Project Execution”. The system displays “Blank” by default on launch of the page.
Status	From the drop-down list box, select the status of travel. The combo is loaded with the values “Blank”, “Finance Approved”, “Authorized”, “Draft”, “Pending for Authorization”, “Pending for Settlement” and “Rejected”. The system displays “Blank” by default on launch of the page.
Reference No.	The reference number of the travel by which you want to retrieve the travel request number details.
Cost Center Code	The code identifying the cost center of travel request. Help facility available
Settlement No. From	The settlement number from which you want to retrieve the travel request number details.
Settlement No. To	The settlement number until which you want to retrieve the travel request number details.
Settlement Date From	The settlement date from which you want to retrieve the travel request number details.
Settlement Date To	The settlement date until which you want to retrieve the travel request number details.
Employee Code	The code identifying the employee by which you want to retrieve the travel request number details.
Employee Name	The name of the employee by which you want to retrieve the travel request number details.
Work Location Short Description	The short description of the work location by which you want to retrieve the travel request number details.
Department	The short description of the department by which you want to retrieve the travel request number details.
Position Title	The position title of the employee by which you want to retrieve the travel request number details.
Job Title	The job title of the employee by which you want to retrieve the travel request number details.
Grade Set Short Description	The short description of the grade set by which you want to retrieve the travel request number details.
Grade Short Description	The short description of the grade by which you want to retrieve the travel request number details.

Note: The system does not display the fields from “Employee Code” to “Grade Short Description” if the login user is “Employee” in the group box.

Click the “Search” pushbutton to retrieve the search results in the multiline.

The system displays the following in the “Search Results” multiline:

Travel Request No.	The unique number identifying the travel request.
Employment Unit	The employment unit of the organization.
Status	The status of travel.
Approved By	The name of the person who approved the travel expense.
Pending With	The name of the person from whom the authorization is pending.
Employee Code	The code identifying the employee.
Employee Name	The name of the employee.
Travel Type	The type of travel.
Travel Start Date	The start date of the travel.
Travel End Date	The end date of the travel.
Travel Request Date	The date on which the travel request is made.
Settlement No.	The number identifying the settlement of travel expense.
Settlement Date	The date on which the travel expense settlement is made.
Settlement Amount	The settlement amount against the travel expense.
Work Location	The short description of the work location.
Department	The short description of the department.
Position	The position title of the employee.
Job Title	The job title of the employee.
Grade Set	The short description of the grade set.
Grade	The short description of the grade.
Reference No.	The reference number of the travel expense settlement.
Cost Center Code	The code identifying the cost center.
Travel Purpose	The purpose of travel.

Note: The system does not display the following fields “Employee Code”, “Employee Name”, “Work Location”, “Department”, “Position”, “Job Title”, “Grade Set” and “Grade” in the multiline if the login user is “Employee”.

If the help page is launched from “Select Travel Expense For Travel Expense Submission / Approval” page

Click the lens icon positioned next to the “Travel Request No.” field in “Select Travel Expense For Travel Expense Submission / Approval” page.