Recording Travel Submission / Approval
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Select the “Travel Request Submission / Approval” link in the “Select Travel Request For Request Submission / Approval” page.
The “Travel Request Submission / Approval” page appears.
Login Role – Employee
When the login role is “Emp”, then
The system displays the following in the header:
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Employment Unit |
The employment unit for which travel submission/approval details must be recorded. |
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Date Format |
The date format that is applicable to the login user. |
The system displays the following in the “Employee Details” group box:
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Employee Code |
The code identifying the employee. |
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Employee Name |
The name of the employee. |
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Work Location |
The short description of the work location. |
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Department |
The short description of the department. |
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Position |
The position title of the employee. |
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Job |
The job title of the employee. |
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Grade Set |
The short description of the grade set. |
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Grade |
The short description of the grade. |
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Supervisor Code |
The employee code identifying the supervisor. |
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Supervisor Name |
The name of the supervisor. |
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Head of Department |
The name of the head of department. |
The system displays the following in the “Travel Request Details” group box:
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Travel Request No. |
The unique number identifying the travel request. |
Enter the following field in the “Travel Request Details” group box:
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Request Date |
The date on which the travel request is made. |
The system displays the following in the “Travel Request Details” group box:
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Status |
The status of the travel request. |
Enter the following field in the “Travel Request Details” group box:
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Travel Type |
From the drop-down list box, select the type of travel. The combo is loaded with the values “Select”, “Domestic”, “Foreign” and “Local”. The system displays “Select” by default on launch of the page. |
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Travel Purpose |
From the drop-down list box, select the purpose of travel. The combo is loaded with the values “Select”, “Client Meeting” and “Project Execution”. The system displays “Select” by default on launch of the page. |
The system displays the following in the “Travel Request Details” group box:
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Pending With |
The name of the person from whom the authorization is pending. |
Enter the following field in the “Travel Request Details” group box:
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Reference No. |
The reference number of the travel request submission. |
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Cost Center Code |
The code identifying the cost center of travel request. Help facility available |
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Travel Details |
Any additional details regarding the travel request. |
The system displays the following in the “Travel Request Details” group box:
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Travel Start Date |
The start date of the travel. |
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Travel End Date |
The end date of the travel. |
The system displays the following in the “Travel Details” multiline:
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Trip No. |
The number identifying the trip. |
Enter the following field in the “Travel Details” multiline:
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From Country |
The code identifying the country from which the employee travels. Help facility available |
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To Country |
The code identifying the country to which the employee travels. Help facility available |
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From Place |
The place from which the employee travels. |
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To Place |
The place to which the employee travels. |
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From Date |
The date from which the employee travels. |
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To Date |
The date until which the employee travels. |
The system displays the following in the “Travel Details” multiline:
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Trip Duration |
The duration of the trip |
Enter the following field in the “Travel Details” multiline:
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City Classification Type |
From the drop-down list box, select the type of city classification. The combo is loaded with the values “Select”, “District HQs”, “Metro & Capital Cities” and “Taluka HQs & small towns”. The system displays “Select” by default on launch of the page. |
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Mode of Travel |
From the drop-down list box, select the mode of travel. The combo is loaded with the values “Select”, “Air”, “Train”, and “Bus”. The system displays “Select” by default on launch of the page. |
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Class of Travel |
From the drop-down list box, select the class of travel. The combo is loaded with the values “Select”, “AC Three Tier”, “Business”, “AC Deluxe”, “Economy”, “First Class” and “Sleeper”. The system displays “Select” by default on launch of the page. |
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Trip Type |
From the drop-down list box, select the type of trip. The combo is loaded with the values “One-Way” and “Round Trip”. The system displays “One-Way” by default on launch of the page. |
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Travel Hours |
The number of hours taken for the travel. |
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Travel Kilometers |
The number of kilometers traveled during the trip. |
The system displays the following in the “Travel Details” multiline:
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Eligible Mode of Travel |
Indicates whether the mode of travel is eligible or not for the employee. |
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Eligible Class of Travel |
Indicates whether the class of travel is eligible or not for the employee. |
Enter the following field in the “Travel Details” multiline:
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Approximate Travel Fare |
The approximate travel fare of the employee. |
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Currency |
From the drop-down list box, select the currency of the country. The combo is loaded with the values “INR”, “USD” and “EUR”. The system displays “INR” as default on launch of the page. |
The system displays the following in the “Travel Details” multiline:
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Total Cost |
The total cost of the travel. |
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Base Currency Exchange Rate |
The exchange rate of the base currency. |
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Total Cost (Base Currency) |
The total cost of the travel specified in base currency. |
Enter the following field in the “Travel Details” multiline:
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Remarks |
Any remarks or comments regarding the travel details. |
Enter the following field details:
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Advance No. |
From the drop-down list box, select the number identifying the advance amount. The combo is loaded with the list of advance numbers. |
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Additional Amount |
Any additional amount required for the travel expenses over and above the advance. |
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From the drop-down list box, select the currency of the country. The combo is loaded with the values “Blank”, “INR”, “USD” and “EUR”. The system displays “Blank” as default on launch of the page. |
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Remarks for Additional Amount |
Any remarks regarding the additional amount. |
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Advance Needed |
The advance amount required for the employee. |
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From the drop-down list box, select the currency of the country. The combo is loaded with the values “Blank”, “INR”, “USD” and “EUR”. The system displays “Blank” as default on launch of the page. |
The system displays the following details:
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Total Advance Amount |
The total advance amount calculated against the travel request. |
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Total Days Planned |
The total days planned for the travel. |
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Estimated Cost |
The estimated cost for the travel request. |
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Base Currency |
The base currency |
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Budget Status |
The status of the budget. |
Enter the following field details:
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Trip No. |
From the drop-down list box select the number identifying the trip. The combo is loaded with the list of trip numbers. |
Enter the following field in the “Eligibility Details” multiline:
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Allowance / Expense Type |
From the drop-down list box, select the allowance or expense type. The combo is loaded with the values “Select”, “Conveyance” and “Lodging”. The system displays “Select” as default on launch of the system. |
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Allowance / Expense Item |
From the drop-down list box, select the allowance or expense item. The combo is loaded with the values “Select”, “Guest House”, “Not Applicable” and “Self Arranged”. The system displays “Select” as default on launch of the system. |
The system displays the following in the “Eligibility Details” multiline:
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Eligible Amount (Transaction Currency) |
The eligible amount for the travel specified in transaction currency. |
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Eligible Amount (Base Currency) |
The eligible amount for the travel specified in base currency. |
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System Eligibility |
The system eligibility for the travel. |
Enter the following field in the “Eligibility Details” multiline:
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Opted / Sanctioned Eligibility |
From the drop-down list box, select the opted or sanctioned eligibility. The combo is loaded with the values “No” and “Yes”. The system displays “No” by default on launch of the page. |
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Opted / Sanctioned Amount (Transaction Currency) |
The opted or sanctioned amount for the travel specified in transaction currency. |
The system displays the following in the “Eligibility Details” multiline:
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Opted / Sanctioned Amount (Base Currency) |
The opted or sanctioned amount for the travel specified in base currency. |
Enter the following field in the “Eligibility Details” multiline:
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Expense Borne By |
From the drop-down list box, specify whether the expense is borne by either customer or employee. The combo is loaded with the values “Blank”, “Company” and “Employee”. The system displays “Blank” by default on launch of the page. |
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Billable |
From the drop-down list box, select the travel expense is billable or not. The combo is loaded with the values “No” and “Yes”. The system displays “No” by default on launch of the page. |
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Remarks |
Any remarks or comments regarding the eligibility of travel request. |
Click the “Compute” pushbutton to compute the eligibility details.
The system displays the following in the “Summary” multiline:
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Type |
The type of summary. |
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Total Eligible Amount (Transaction Currency) |
The total eligible amount for the travel specified in transaction currency. |
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Total Eligible Amount (Base Currency) |
The total eligible amount for the travel specified in base currency. |
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Total Opted / Sanctioned Amount (Transaction Currency) |
The total opted or sanctioned amount for the travel specified in transaction currency. |
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Total Opted / Sanctioned Amount (Base Currency) |
The total opted or sanctioned amount for the travel specified in base currency. |
Enter the following field in the “Attach Document” group box:
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Document Name |
The name of the attached document. |
Click the “Attach Document” pushbutton to attach the document.
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Budget Estimates |
The estimated budget for the travel request. |
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Remarks for Approval |
The remarks for the approval of travel request. |
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Reasons for Unauthorization |
The reason for unauthorization of travel request. |
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Remarks for Rejection |
The remarks or comments for the rejection of travel request. |
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Remarks for Cancellation |
The remarks or comments for the cancellation of travel request. |
Click the “Save” pushbutton to save the travel request submission details.
Click the “Submit” pushbutton to save the travel request submission details.
Click the “Delete” pushbutton to delete the travel request submission details.
Click the “Cancel” pushbutton to cancel the travel request submission details.
To proceed further, carry out the following
Click the “Travel Booking Request” link to maintain the travel booking request details.
Click the “View Travel Booking Details” link to view the travel booking details.
Click the “View Travel summary” link to view the travel summary details.
Login Role – Admin
When the login role is “Admin”, then
The system displays the following in the header:
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Employment Unit |
The employment unit for which travel submission/approval details must be recorded. |
|
Date Format |
The date format that is applicable to the login user. |
The system displays the following in the “Employee Details” group box:
|
Employee Code |
The code identifying the employee. |
|
Employee Name |
The name of the employee. |
|
Work Location |
The short description of the work location. |
|
Department |
The short description of the department. |
|
Position |
The position title of the employee. |
|
Job |
The job title of the employee. |
|
Grade Set |
The short description of the grade set. |
|
Grade |
The short description of the grade. |
|
Supervisor Code |
The employee code identifying the supervisor. |
|
Supervisor Name |
The name of the supervisor. |
|
Head of Department |
The name of the head of department. |
The system displays the following in the “Travel Request Details” group box:
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Travel Request No. |
The unique number identifying the travel request. |
Enter the following field in the “Travel Request Details” group box:
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Request Date |
The date on which the travel request is made. |
The system displays the following in the “Travel Request Details” group box:
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Status |
The status of the travel request. |
Enter the following field in the “Travel Request Details” group box:
|
Travel Type |
From the drop-down list box, select the type of travel. The combo is loaded with the values “Select”, “Domestic”, “Foreign” and “Local”. The system displays “Select” by default on launch of the page. |
|
Travel Purpose |
From the drop-down list box, select the purpose of travel. The combo is loaded with the values “Select”, “Client Meeting” and “Project Execution”. The system displays “Select” by default on launch of the page. |
The system displays the following in the “Travel Request Details” group box:
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Pending With |
The name of the person from whom the authorization is pending. |
Enter the following field in the “Travel Request Details” group box:
|
Reference No. |
The reference number of the travel request submission. |
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Cost Center Code |
The code identifying the cost center of travel request. Help facility available |
|
Travel Details |
Any additional details regarding the travel request. |
The system displays the following in the “Travel Request Details” group box:
|
Travel Start Date |
The start date of the travel. |
|
Travel End Date |
The end date of the travel. |
The system displays the following in the “Travel Details” multiline:
|
Trip No. |
The number identifying the trip. |
Enter the following field in the “Travel Details” multiline:
|
From Country |
The code identifying the country from which the employee travels. Help facility available |
|
To Country |
The code identifying the country to which the employee travels. Help facility available |
|
From Place |
The place from which the employee travels. |
|
To Place |
The place to which the employee travels. |
|
From Date |
The date from which the employee travels. |
|
To Date |
The date until which the employee travels. |
The system displays the following in the “Travel Details” multiline:
|
Trip Duration |
The duration of the trip |
Enter the following field in the “Travel Details” multiline:
|
City Classification Type |
From the drop-down list box, select the type of city classification. The combo is loaded with the values “Select”, “District HQs”, “Metro & Capital Cities” and “Taluka HQs & small towns”. The system displays “Select” by default on launch of the page. |
|
Mode of Travel |
From the drop-down list box, select the mode of travel. The combo is loaded with the values “Select”, “Air”, “Bus” and “Train”. The system displays “Select” by default on launch of the page. |
|
Class of Travel |
From the drop-down list box, select the class of travel. The combo is loaded with the values “Select”, “AC Three Tier”, “Business”, “AC Deluxe”, “Economy”, “First Class” and “Sleeper”. The system displays “Select” by default on launch of the page. |
|
Trip Type |
From the drop-down list box, select the type of trip. The combo is loaded with the values “One-Way” and “Round Trip”. The system displays “One-Way” by default on launch of the page. |
|
Travel Hours |
The number of hours taken for the travel. |
|
Travel Kilometers |
The number of kilometers traveled during the trip. |
The system displays the following in the “Travel Details” multiline:
|
Eligible Mode of Travel |
Indicates whether the mode of travel is eligible or not for the employee. |
|
Eligible Class of Travel |
Indicates whether the class of travel is eligible or not for the employee. |
Enter the following field in the “Travel Details” multiline:
|
Approximate Travel Fare |
The approximate travel fare of the employee. |
|
Currency |
From the drop-down list box, select the currency of the country. The combo is loaded with the values “INR”, “USD” and “EUR”. The system displays “INR” as default on launch of the page. |
The system displays the following in the “Travel Details” multiline:
|
Total Cost |
The total cost of the travel. |
|
Base Currency Exchange Rate |
The exchange rate of the base currency. |
|
Total Cost (Base Currency) |
The total cost of the travel specified in base currency. |
Enter the following field in the “Travel Details” multiline:
|
Remarks |
Any remarks or comments regarding the travel details. |
Enter the following field details:
|
Advance No. |
From the drop-down list box, select the number identifying the advance amount. The combo is loaded with the list of advance numbers. |
|
Additional Amount |
Any additional amount required for the travel expense. |
|
|
From the drop-down list box, select the currency of the country. The combo is loaded with the values “Blank”, “INR”, “USD” and “EUR”. The system displays “Blank” as default on launch of the page. |
|
Remarks for Additional Amount |
Any remarks regarding the additional amount. |
|
Advance Needed |
The advance amount required for the employee. |
|
|
From the drop-down list box, select the currency of the country. The combo is loaded with the values “Blank”, “INR”, “USD” and “EUR”. The system displays “Blank” as default on launch of the page. |
The system displays the following details:
|
Total Advance Amount |
The total advance amount calculated against the travel request. |
|
Total Days Planned |
The total days planned for the travel. |
|
Estimated Cost |
The estimated cost for the travel request. |
|
Base Currency |
The base currency of the country. |
|
Budget Status |
The status of the budget. |
Enter the following field details:
|
Trip No. |
From the drop-down list box select the number identifying the trip. The combo is loaded with the list of trip numbers. |
Enter the following field in the “Eligibility Details” multiline:
|
Allowance / Expense Type |
From the drop-down list box, select the allowance or expense type. The combo is loaded with the values “Select”, “Conveyance” and “Lodging”. The system displays “Select” as default on launch of the system. |
|
Allowance / Expense Item |
From the drop-down list box, select the allowance or expense item. The combo is loaded with the values “Select”, “Guest House”, “Not Applicable” and “Self Arranged”. The system displays “Select” as default on launch of the system. |
The system displays the following in the “Eligibility Details” multiline:
|
Eligible Amount (Transaction Currency) |
The eligible amount for the travel specified in transaction currency. |
|
Eligible Amount (Base Currency) |
The eligible amount for the travel specified in base currency. |
|
System Eligibility |
The system eligibility for the travel. |
Enter the following field in the “Eligibility Details” multiline:
|
Opted / Sanctioned Eligibility |
From the drop-down list box, select the opted or sanctioned eligibility. The combo is loaded with the values “No” and “Yes”. The system displays “No” by default on launch of the page. |
|
Opted / Sanctioned Amount (Transaction Currency) |
The opted or sanctioned amount for the travel specified in transaction currency. |
The system displays the following in the “Eligibility Details” multiline:
|
Opted / Sanctioned Amount (Base Currency) |
The opted or sanctioned amount for the travel specified in base currency. |
Enter the following field in the “Eligibility Details” multiline:
|
Expense Borne By |
From the drop-down list box, specify whether the expense is borne by either customer or employee. The combo is loaded with the values “Blank”, “Company” and “Employee”. The system displays “Blank” by default on launch of the page. |
|
Billable |
From the drop-down list box, select the travel expense is billable or not. The combo is loaded with the values “No” and “Yes”. The system displays “No” by default on launch of the page. |
|
Remarks |
Any remarks or comments regarding the eligibility of travel request. |
Click the “Compute” pushbutton to compute the eligibility details.
The system displays the following in the “Summary” multiline:
|
Type |
The type of summary. |
|
Total Eligible Amount (Transaction Currency) |
The total eligible amount for the travel specified in transaction currency. |
|
Total Eligible Amount (Base Currency) |
The total eligible amount for the travel specified in base currency. |
|
Total Opted / Sanctioned Amount (Transaction Currency) |
The total opted or sanctioned amount for the travel specified in transaction currency. |
|
Total Opted / Sanctioned Amount (Base Currency) |
The total opted or sanctioned amount for the travel specified in base currency. |
Enter the following field in the “Attach Document” group box:
|
Document Name |
The name of the attached document. |
Click the “Attach Document” pushbutton to attach the document.
|
Budget Estimates |
The estimated budget for the travel request. |
|
Remarks for Approval |
The remarks for the approval of travel request. |
|
Reasons for Unauthorization |
The reason for unauthorization of travel request. |
|
Remarks for Rejection |
The remarks or comments for the rejection of travel request. |
|
Remarks for Cancellation |
The remarks or comments for the cancellation of travel request. |
Click the “Save” pushbutton to save the travel request submission details.
Click the “Submit” pushbutton to save the travel request submission details.
Click the “Delete” pushbutton to delete the travel request submission details.
Click the “Cancel” pushbutton to cancel the travel request submission details.
Click the “Authorize” pushbutton to authorize the travel request submission details.
Click the “Unauthorize” pushbutton to unauthorize the travel request submission details.
Click the “Reject” pushbutton to reject the travel request submission details.
To proceed further, carry out the following
Click the “Travel Booking Request” link to maintain the travel booking request details.
Click the “View Travel Booking Details” link to view the travel booking details.
Click the “View Travel summary” link to view the travel summary details.
Login Role – Finance
When the login role is “Finance”, then
The system displays the following in the header:
|
Employment Unit |
The employment unit for which travel submission/approval details must be recorded. |
|
Date Format |
The date format that is applicable to the login user. |
The system displays the following in the “Employee Details” group box:
|
Employee Code |
The code identifying the employee. |
|
Employee Name |
The name of the employee. |
|
Work Location |
The short description of the work location. |
|
Department |
The short description of the department. |
|
Position |
The position title of the employee. |
|
Job |
The job title of the employee. |
|
Grade Set |
The short description of the grade set. |
|
Grade |
The short description of the grade. |
|
Supervisor Code |
The employee code identifying the supervisor. |
|
Supervisor Name |
The name of the supervisor. |
|
Head of Department |
The name of the head of department. |
The system displays the following in the “Travel Request Details” group box:
|
Travel Request No. |
The unique number identifying the travel request. |
Enter the following field in the “Travel Request Details” group box:
|
Request Date |
The date on which the travel request is made. |
The system displays the following in the “Travel Request Details” group box:
|
Status |
The status of the travel request. |
Enter the following field in the “Travel Request Details” group box:
|
Travel Type |
From the drop-down list box, select the type of travel. The combo is loaded with the values “Select”, “Domestic”, “Foreign” and “Local”. The system displays “Select” by default on launch of the page. |
|
Travel Purpose |
From the drop-down list box, select the purpose of travel. The combo is loaded with the values “Select”, “Client Meeting” and “Project Execution”. The system displays “Select” by default on launch of the page. |
The system displays the following in the “Travel Request Details” group box:
|
Pending With |
The name of the person from whom the authorization is pending. |
Enter the following field in the “Travel Request Details” group box:
|
Reference No. |
The reference number of the travel request submission. |
|
Cost Center Code |
The code identifying the cost center of travel request. Help facility available |
|
Travel Details |
Any additional details regarding the travel request. |
The system displays the following in the “Travel Request Details” group box:
|
Travel Start Date |
The start date of the travel. |
|
Travel End Date |
The end date of the travel. |
The system displays the following in the “Travel Details” multiline:
|
Trip No. |
The number identifying the trip. |
Enter the following field in the “Travel Details” multiline:
|
From Country |
The code identifying the country from which the employee travels. Help facility available |
|
To Country |
The code identifying the country to which the employee travels. Help facility available |
|
From Place |
The place from which the employee travels. |
|
To Place |
The place to which the employee travels. |
|
From Date |
The date from which the employee travels. |
|
To Date |
The date until which the employee travels. |
The system displays the following in the “Travel Details” multiline:
|
Trip Duration |
The duration of the trip |
Enter the following field in the “Travel Details” multiline:
|
City Classification Type |
From the drop-down list box, select the type of city classification. The combo is loaded with the values “Select”, “District HQs”, “Metro & Capital Cities” and “Taluka HQs & small towns”. The system displays “Select” by default on launch of the page. |
|
Mode of Travel |
From the drop-down list box, select the mode of travel. The combo is loaded with the values “Select”, “Air”, “Bus” and “Train”. The system displays “Select” by default on launch of the page. |
|
Class of Travel |
From the drop-down list box, select the class of travel. The combo is loaded with the values “Select”, “AC Three Tier”, “Business”, “AC Deluxe”, “Economy”, “First Class” and “Sleeper”. The system displays “Select” by default on launch of the page. |
|
Trip Type |
From the drop-down list box, select the type of trip. The combo is loaded with the values “One-Way” and “Round Trip”. The system displays “One-Way” by default on launch of the page. |
|
Travel Hours |
The number of hours taken for the travel. |
|
Travel Kilometers |
The number of kilometers traveled during the trip. |
The system displays the following in the “Travel Details” multiline:
|
Eligible Mode of Travel |
Indicates whether the mode of travel is eligible or not for the employee. |
|
Eligible Class of Travel |
Indicates whether the class of travel is eligible or not for the employee. |
Enter the following field in the “Travel Details” multiline:
|
Approximate Travel Fare |
The approximate travel fare of the employee. |
|
Currency |
From the drop-down list box, select the currency of the country. The combo is loaded with the values “INR”, “USD” and “EUR”. The system displays “INR” as default on launch of the page. |
The system displays the following in the “Travel Details” multiline:
|
Total Cost |
The total cost of the travel. |
|
Base Currency Exchange Rate |
The exchange rate of the base currency. |
|
Total Cost (Base Currency) |
The total cost of the travel specified in base currency. |
Enter the following field in the “Travel Details” multiline:
|
Remarks |
Any remarks or comments regarding the travel details. |
Enter the following field details:
|
Advance No. |
From the drop-down list box, select the number identifying the advance amount. The combo is loaded with the list of advance numbers. |
|
Additional Amount |
Any additional amount required for the travel expense. |
|
|
From the drop-down list box, select the currency of the country. The combo is loaded with the values “Blank”, “INR”, “USD” and “EUR”. The system displays “Blank” as default on launch of the page. |
|
Remarks for Additional Amount |
Any remarks regarding the additional amount. |
|
Advance Needed |
The advance amount required for the employee. |
|
|
From the drop-down list box, select the currency of the country. The combo is loaded with the values “Blank”, “INR”, “USD” and “EUR”. The system displays “Blank” as default on launch of the page. |
The system displays the following details:
|
Total Advance Amount |
The total advance amount calculated against the travel request. |
|
Total Days Planned |
The total days planned for the travel. |
|
Estimated Cost |
The estimated cost for the travel request. |
|
Base Currency |
The base currency of the country. |
|
Budget Status |
The status of the budget. |
Enter the following field details:
|
Trip No. |
From the drop-down list box select the number identifying the trip. The combo is loaded with the list of trip numbers. |
Enter the following field in the “Eligibility Details” multiline:
|
Allowance / Expense Type |
From the drop-down list box, select the allowance or expense type. The combo is loaded with the values “Select”, “Conveyance” and “Lodging”. The system displays “Select” as default on launch of the system. |
|
Allowance / Expense Item |
From the drop-down list box, select the allowance or expense item. The combo is loaded with the values “Select”, “Guest House”, “Not Applicable” and “Self Arranged”. The system displays “Select” as default on launch of the system. |
The system displays the following in the “Eligibility Details” multiline:
|
Eligible Amount (Transaction Currency) |
The eligible amount for the travel specified in transaction currency. |
|
Eligible Amount (Base Currency) |
The eligible amount for the travel specified in base currency. |
|
System Eligibility |
The system eligibility for the travel. |
Enter the following field in the “Eligibility Details” multiline:
|
Opted / Sanctioned Eligibility |
From the drop-down list box, select the opted or sanctioned eligibility. The combo is loaded with the values “No” and “Yes”. The system displays “No” by default on launch of the page. |
|
Opted / Sanctioned Amount (Transaction Currency) |
The opted or sanctioned amount for the travel specified in transaction currency. |
The system displays the following in the “Eligibility Details” multiline:
|
Opted / Sanctioned Amount (Base Currency) |
The opted or sanctioned amount for the travel specified in base currency. |
Enter the following field in the “Eligibility Details” multiline:
|
Expense Borne By |
From the drop-down list box, specify whether the expense is borne by either customer or employee. The combo is loaded with the values “Blank”, “Customer” and “Employee”. The system displays “Blank” by default on launch of the page. |
|
Billable |
From the drop-down list box, select the travel expense is billable or not. The combo is loaded with the values “No” and “Yes”. The system displays “No” by default on launch of the page. |
|
Remarks |
Any remarks or comments regarding the eligibility of travel expense. |
The system displays the following in the “Summary” multiline:
|
Type |
The type of summary. |
|
Total Eligible Amount (Transaction Currency) |
The total eligible amount for the travel specified in transaction currency. |
|
Total Eligible Amount (Base Currency) |
The total eligible amount for the travel specified in base currency. |
|
Total Opted / Sanctioned Amount (Transaction Currency) |
The total opted or sanctioned amount for the travel specified in transaction currency. |
|
Total Opted / Sanctioned Amount (Base Currency) |
The total opted or sanctioned amount for the travel specified in base currency. |
Enter the following field in the “Financial Information” group box:
|
Finance Book |
From the drop-down list box, select the finance book. The combo is loaded with the mapped finance books. |
|
Payment Mode |
From the drop-down list box, select the mode of payment. The combo is loaded with the values “Select”, “Cash”, “Cheque” and “Bank”. The system displays “Bank” by default on launch of the page. |
|
Bank/Cash Code |
From the drop-down list box, select the code of the bank or cash. The combo is loaded with a list of bank or cash codes. The system displays “Select” by default on launch of the page. |
|
Voucher Date |
The date on which the voucher is generated. |
The system displays the following in the “Financial Information” group box:
|
Voucher No |
The number identifying the Sundry Payment Voucher when Finance Integration is set as Yes. |
|
Voucher Status |
The status of the voucher. |
Enter the following field in the “Financial Information” group box:
|
Voucher Amount |
The amount specified in the voucher. |
|
Remarks |
Any remarks or comments regarding the financial information. |
Click the “Generate Advance No” pushbutton to generate the advance number.
Enter the following field in the “Attach Document” group box:
|
Document Name |
The name of the attached document. |
Click the “Attach Document” pushbutton to attach the document.
|
Budget Estimates |
The estimated budget for the travel request. |
|
Remarks for Approval |
The remarks for the approval of travel request. |
|
Reasons for Unauthorization |
The reason for unauthorization of travel request. |
|
Remarks for Rejection |
The remarks or comments for the rejection of travel request. |
|
Remarks for Cancellation |
The remarks or comments for the cancellation of travel request. |
Click the “Finance approval” pushbutton to finance approval of the travel request submission details.
To proceed further, carry out the following
Click the “View Voucher” link to view the voucher details.
