Selecting Travel Request for Submission / Approval

Select the “Travel Request Submission / Approval” activity under the “Travel Self Service” business component.

The “Select Travel Request For Submission / Approval” page appears.

When the login role is “Emp”, then

Enter the following field details in the header:

Employment Unit

From the drop-down list box, select the employment unit for which travel request details must be recorded. The drop-down list box loaded with the values based on self interaction of employment unit.

The system displays the following in the header:

Date Format	The date format that is applicable to the login user.
Login Employee Code	The employee code of the login user.
Login Employee Name	The name of the login user.

Enter the following field details in the “Direct Entry” group box:

Travel Request No.

The unique number identifying the travel request.

Help facility available

Click the “Travel Request Submission / Approval” link to record the travel request submission details.
Select the “View Travel Booking Details” link to view the travel booking details.
Enter the following field details in the “Search Criteria” group box:

Travel Type	From the drop-down list box, select the type of travel. The combo is loaded with the values “ALL”, “Domestic”, “Foreign” and “Local”. The system displays “ALL” by default on launch of the page.
Travel Request No.	The unique number identifying the travel request for which you want to record the travel submission/approval details.
Travel Start Date From	The start date of the travel from which you want to record the travel submission/approval details.
Travel Start Date To	The start date of the travel until which you want to record the travel submission/approval details.
Travel End Date From	The end date of the travel from which you want to record the travel submission/approval details.
Travel End Date To	The end date of the travel until which you want to record the travel submission/approval details.
Travel Request Date From	The request date of the travel request from which you want to record the travel submission/approval details.
Travel Request Date To	The request date of the travel request until which you want to record the travel submission/approval details.
Reference No.	The reference number of the travel by which you want to record the travel submission/approval details.
Cost Center Code	The code identifying the cost center of travel request. Help facility available
Travel Purpose	From the drop-down list box, select the purpose of travel. The combo is loaded with the values “Blank”, “Client Meeting” and “Project Execution”. The system displays “Blank” by default on launch of the page.
Status	From the drop-down list box, select the status of travel. The combo is loaded with the values “Blank”, “Finance Approved”, “Authorized”, “Cancelled”, “Draft”, “Pending for Authorization”, “Pending for Cancellation” and “Rejected”. The system displays “Blank” by default on launch of the page.

Click the “Search” pushbutton to retrieve the search results in the multiline.

The system displays the following in the “Search Results” multiline:

Travel Request No.	The unique number identifying the travel request.
Status	The status of travel.
Travel Start Date	The start date of the travel.
Travel End Date	The end date of the travel.
Travel Request Date	The date on which the travel request is made.
Travel Type	The type of travel.
Reference No.	The reference number of the travel request submission.
Cost Center Code	The code identifying the cost center.
Travel Purpose	The purpose of travel.

To proceed further, carry out the following

Select the “Create Travel Request” link to create the travel request details
Select the Travel Request No in the multiline to edit the travel request details
Select the “View Travel Booking Details” link to view the travel booking details.

When the login role is “Admin”, then

Enter the following field details in the header:

Employment Unit

From the drop-down list box, select the employment unit for which travel request details must be recorded. The drop-down list box loaded with the values based on self interaction of employment unit.

The system displays the following in the header:

Date Format	The date format that is applicable to the login user.
Login Employee Code	The employee code of the login user.
Login Employee Name	The name of the login user.

Enter the following field details in the “Direct Entry” group box:

Travel Request No.

The unique number identifying the travel request.

Help facility available

Click the “Travel Request Submission / Approval” link to record the travel request submission or approval details.
Select the “View Travel Booking Details” link to view the travel booking details.
Enter the following field details in the “Search Criteria” group box:

Travel Type	From the drop-down list box, select the type of travel. The combo is loaded with the values “ALL”, “Domestic”, “Foreign” and “Local”. The system displays “ALL” by default on launch of the page.
Travel Request No.	The unique number identifying the travel request for which you want to record the travel submission/approval details.
Travel Start Date From	The start date of the travel from which you want to record the travel submission/approval details.
Travel Start Date To	The start date of the travel until which you want to record the travel submission/approval details.
Travel End Date From	The end date of the travel from which you want to record the travel submission/approval details.
Travel End Date To	The end date of the travel until which you want to record the travel submission/approval details.
Travel Request Date From	The request date of the travel request from which you want to record the travel submission/approval details.
Travel Request Date To	The request date of the travel request until which you want to record the travel submission/approval details.
Reference No.	The reference number of the travel by which you want to record the travel submission/approval details.
Cost Center Code	The code identifying the cost center of travel request. Help facility available
Travel Purpose	From the drop-down list box, select the purpose of travel. The combo is loaded with the values “Blank”, “Client Meeting” and “Project Execution”. The system displays “Blank” by default on launch of the page.
Status	From the drop-down list box, select the status of travel. The combo is loaded with the values “Blank”, “Finance Approved”, “Authorized”, “Cancelled”, “Pending for Authorization”, “Pending for Cancellation” and “Rejected”. The system displays “Blank” by default on launch of the page.
Employee Code	The code identifying the employee by which you want to record the travel submission/approval details.
Employee Name	The name of the employee by which you want to record the travel submission/approval details.
Work Location Short Description	The short description of the work location by which you want to record the travel submission/approval details.
Department Short Description	The short description of the department by which you want to record the travel submission/approval details.
Position Title	The position title of the employee by which you want to record the travel submission/approval details.
Job Title	The job title of the employee by which you want to record the travel submission/approval details.
Grade Set Short Description	The short description of the grade set by which you want to record the travel submission/approval details.
Grade Short Description	The short description of the grade by which you want to record the travel submission/approval details.

Click the “Search” pushbutton to retrieve the search results in the multiline.

The system displays the following in the “Search Results” multiline:

Travel Request No.	The unique number identifying the travel request.
Status	The status of travel.
Employee Code	The code identifying the employee.
Employee Name	The name of the employee.
Travel Start Date	The start date of the travel.
Travel End Date	The end date of the travel.
Travel Request Date	The date on which the travel request is made.
Work Location	The short description of the work location.
Department	The short description of the department.
Position	The position title of the employee.
Job	The job title of the employee.
Grade Set	The short description of the grade set.
Grade	The short description of the grade.
Travel Type	The type of travel.
Reference No.	The reference number of the travel request submission.
Cost Center Code	The code identifying the cost center.
Travel Purpose	The purpose of travel.

To proceed further, carry out the following

Select the “Create Travel Request” link to create the travel request details
Select the Travel Request No in the multiline to edit / approve the travel request details
Select the “View Travel Booking Details” link to view the travel booking details.

When the login role is “Finance”, then

Enter the following field details in the header:

Employment Unit

From the drop-down list box, select the employment unit for which travel booking details must be recorded. The drop-down list box loaded with the values based on self interaction of employment unit.

The system displays the following in the header:

Date Format	The date format that is applicable to the login user.
Login Employee Code	The employee code of the login user.
Login Employee Name	The name of the login user.

Enter the following field details in the “Direct Entry” group box:

Travel Request No.

The unique number identifying the travel request.

Help facility available

Click the “Travel Expense Submission / Approval” link to record the travel expense settlement or approval details.
Select the “View Travel Booking Details” link to view the travel booking details.
Enter the following field details in the “Search Criteria” group box:

Travel Type	From the drop-down list box, select the type of travel. The combo is loaded with the values “ALL”, “Domestic”, “Foreign” and “Local”. The system displays “ALL” by default on launch of the page.
Travel Request No.	The unique number identifying the travel request for which you want to record the travel submission/approval details.
Travel Start Date From	The start date of the travel from which you want to record the travel submission/approval details.
Travel Start Date To	The start date of the travel until which you want to record the travel submission/approval details.
Travel End Date From	The end date of the travel from which you want to record the travel submission/approval details.
Travel End Date To	The end date of the travel until which you want to record the travel submission/approval details.
Travel Request Date From	The request date of the travel request from which you want to record the travel submission/approval details.
Travel Request Date To	The request date of the travel request until which you want to record the travel submission/approval details.
Reference No.	The reference number of the travel by which you want to record the travel submission/approval details.
Cost Center Code	The code identifying the cost center of travel request. Help facility available
Travel Purpose	From the drop-down list box, select the purpose of travel. The combo is loaded with the values “Blank”, “Client Meeting” and “Project Execution”. The system displays “Blank” by default on launch of the page.
Status	From the drop-down list box, select the status of travel. The combo is loaded with the values “Blank”, “Finance Approved” and “Authorized”. The system displays “Blank” by default on launch of the page.
Employee Code	The code identifying the employee by which you want to record the travel submission/approval details.
Employee Name	The name of the employee by which you want to record the travel submission/approval details.
Work Location Short Description	The short description of the work location by which you want to record the travel submission/approval details.
Department Short Description	The short description of the department by which you want to record the travel submission/approval details.
Position Title	The position title of the employee by which you want to record the travel submission/approval details.
Job Title	The job title of the employee by which you want to record the travel submission/approval details.
Grade Set Short Description	The short description of the grade set by which you want to record the travel submission/approval details.
Grade Short Description	The short description of the grade by which you want to record the travel submission/approval details.

Click the “Search” pushbutton to retrieve the search results in the multiline.

The system displays the following in the “Search Results” multiline:

Travel Request No.	The unique number identifying the travel request.
Employment Unit	The employment unit of the organization.
Employee Code	The code identifying the employee.
Employee Name	The name of the employee.
Status	The status of travel.
Travel Start Date	The start date of the travel.
Travel End Date	The end date of the travel.
Travel Request Date	The date on which the travel request is made.
Work Location	The short description of the work location.
Department	The short description of the department.
Position	The position title of the employee.
Job	The job title of the employee.
Grade Set	The short description of the grade set.
Grade	The short description of the grade.
Travel Type	The type of travel.
Reference No.	The reference number of the travel request submission.
Cost Center Code	The code identifying the cost center.
Travel Purpose	The purpose of travel.

To proceed further, carry out the following

Select the “View Travel Booking Details” link to view the travel booking details.