Travel Expense Settlement / Approval – A summary of the activity

This activity allows you to record the travel expense settlement details.

Login User - Employee – If the login user is employee, you can record the travel expense settlement details. You can specify the settlement details, expense details and settlement summary details.

Login User - Admin – If the login user is admin or supervisor, you can submit on behalf of the employee or authorize the travel expense settlement details which are submitted by the employee. You can reject the travel expense settlement details.

Login User - Finance – If the login user is finance, you can finally approve the travel expense details which are submitted by the employee. You can specify the financial accounting information. Once the finance approval pushbutton is entered, you cannot modify the travel expense settlement details and journal voucher is generated for the expenses if finance integration is applicable. You can view the generated journal voucher. If final settlement is checked and if the difference between total advance amount and total expenses borne by the employee for a travel request is positive, then Sundry Receipt Voucher will be generated in Authorized Status only if Finance Integration is applicable. If Final Settlement is checked and if the difference between total advance amount and total expenses borne by the Employee for a Travel Request is negative, then Sundry Payment Voucher will be generated in Authorized Status only if Finance Integration is applicable.

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