Authorize Employee and Regular Time Sheet
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Select the “Authorize Hour Based Entry” link under the “Time Entry” business component
The “Authorize Employee and Regular Time Sheet" page appears.
The system displays the following field.
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Date Format |
The format in which the date is displayed. Tell me more. |
Enter the following search criteria details
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Employment Unit |
From the drop-down list box select the employment unit of the employee. Tell me more. |
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Year |
The year for which the time sheet has to be recorded. |
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Month |
From the drop-down list box, select the month of the year for which the time sheet has to be recorded. |
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From Date |
The start date in the range of dates, starting from which the timesheet details are to be recorded. |
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To Date |
The end date in the range of dates, until which the details are to be recorded. |
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Employee Code From |
The code of employee starting from which the time sheet record is to be authorized. Help available. |
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Employee Code To |
The code of the employee until which the time sheet record is to be authorized. Help available. |
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Department Code |
The code identifying the department to which the employee belongs. Help available. |
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Exception Status |
From the drop-down list box, select the exception status of the record. The system displays a list of predefined options. |
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Status |
From the drop-down list box, select the status of the record. The system lists the options “Pending For Authorization”, “Authorized”, “Draft”, “Rejected” and “Revoked”. |
Select the “Search” pushbutton, to retrieve the details in the multiline for authorization.
Modify the following details, if required.
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Employee Code |
The code identifying the employee. Help available. |
The system displays the following field.
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Employee Name |
The name of the employee. |
Modify the following details, if required.
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Date |
The date for which the record is to be authorized. |
The system displays the following field.
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Day Type |
The day type of the date. |
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Day |
The day for which the record is to be authorized. |
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Clock In Date |
The clock in date of the employee. |
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Clock In Time |
The clock in time of the employee. |
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Clock Out Date |
The clock out date of the employee. |
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Clock Out Time |
The clock out time of the employee. |
Modify the following, if required.
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From Date |
The starting date in the range of dates, for which the time sheet has to be entered. |
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From Time |
The time from which the employee started working. |
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To Date |
The ending date in the range of dates, until which the time sheet has to be entered. |
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To Time |
The time till which the employee had worked for the day. |
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Pre OT From Date |
The starting date in the range of dates, for which the employee had worked overtime earlier. |
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Pre OT From Time |
The time starting from which the employee had worked extra hours earlier. |
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Pre OT TO Date |
The ending date in the range of dates, till which the employee had worked extra hours earlier. |
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Pre OT Time |
The time till which the employee has worked extra hours earlier. |
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OT From Date |
The starting date in the range of dates, for which the employee had worked overtime. |
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OT From Time |
The time starting from which the employee had worked extra hours. |
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OT To Date |
The ending date in the range of dates, till which the employee had worked extra hours. |
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OT To Time |
The time till which the employee has worked extra hours. |
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Break Duration |
The total duration of break. |
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Type of Duty |
From the drop-down list box, select the type of the duty. For example, call back duty. |
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Entry Type |
From the drop-down list box, select the type of the entry. |
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Regular Units |
The number of hours booked. |
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OT Hours |
The total duration of overtime. |
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OT 1.0 x |
The number of hours of over time worked for the specific date. “OT 1.0 x” implies that the pay for the over time will be equivalent to the pay given for an hour. |
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OT 1.5 x |
The number of hours of over time worked for the specific date. “OT 1.5 x” implies that the pay for the over time will be 1.5 times the pay given for an hour. |
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OT 2.0 x |
The number of hours of over time worked for the specific date. “OT 2.0 x” implies that the pay for the over time will be 2.0 times the pay given for an hour. |
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OT 2.5 x |
The number of hours of over time worked for the specific date. “OT 2.5 x” implies that the pay for the over time will be 2.5 times the pay given for an hour. |
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OT 3.0 x |
The number of hours of over time worked for the specific date. “OT 3.0 x” implies that the pay for the over time will be 3.0 times the pay given for an hour. |
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Cost Center |
The code identifying the cost center to which the employee is mapped. |
Modify the following
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Authorizer Remarks |
The remarks pertaining to the authorizer. |
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Absent Hours |
The total absent hours of the employee. |
The system displays the following
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Employee remarks |
The remarks pertaining to the employee. |
The system displays the following fields.
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Shift |
The shift of the employee. |
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Status |
The status of the employee time sheet record. |
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Leave Type |
The type of the leave applicable to the employee. |
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Leave Hours |
The total leave hours. |
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Late [Mins] |
The late time specified in minutes. |
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Early [Mins] |
The early time specified in minutes. |
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Exception status |
The exception status of the employee. |
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Status |
The status of the employee time sheet record. |
Select the “Save” pushbutton, to save the modified details.
Select the “Submit” pushbutton to submit the time sheet record.
Select the “Approve” pushbutton to approve the time sheet record.
Note: The approved records cannot be modified or deleted.
The system sets the status of the record as "Approved".
Select the “Reject” pushbutton to reject a record.
The system sets the status of the record as “Rejected”.
Select the “Revoke” pushbutton to un-authorize the record for further modification.
Note: You can revoke only those records that are in “Authorized” status.
The system sets the status of the record as “Revoked”.
Select the “Delete” pushbutton to delete a record.
You can delete only those records that are not in the "Authorized" status.
To proceed further
Select the “Allowances” link to view the allowance details.
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Use this page to approve, modify, or delete an employee time sheet record.