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Select the “Enroll External Trainees” option from the left pane.
The “Select Program/Module/Course to Enroll External Trainees” page appears.
The system displays the following.
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Date Format |
The date that is applicable to the login user. |
Enter the following details.
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Training Administration Unit |
Select the organization unit in which you must enroll the external trainee. |
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Training Calendar Unit |
Select the organization unit in which you must create training calendar groups. The drop-down list box displays all the organization units where you have permission to create training calendar groups. These organization units are called setup OUs. A setup organization unit is an organization unit in which you normally define master information. There are other organization units that can access information from this setup organization unit. Tell me more. |
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Training Calendar |
Select the training calendar from the drop-down list box. |
You can select the required program/module/course through search criteria.
Enter the following in the “Search Criteria” group box.
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Program |
To view all the program descriptions containing specific characters, type in a starting range of these characters along with the wild card character *. For example, if you type in PRG*, the system will display all the records having the prefix PRG. |
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Module |
To view all the module codes and descriptions containing specific characters, type in a starting range of these characters along with the wild card character *. For example, if you type in TRG*, the system will display all the records having the prefix TRG. |
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Course |
To view all the course codes and names containing specific characters, type in a starting range of these characters along with the wild card character *. For example, if you type in C*, the system will display all the records having the prefix C. |
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From Date |
To view all the courses that started on a particular date, type in a starting range of these dates along with the wild card character *. |
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To Date |
To view all the courses that ended on a particular date, type in a starting range of these dates along with the wild card character *. |
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Enrollment Level |
Specify the level at which the external trainee needs to be enrolled for the training program. This field can take one of the following values: “Program”, “Module” and Course”. By default, the system will display “Select” in the drop- down list box. You can select the required level of enrollment from the drop-down list box. |
Note: The training administrator can enroll the external trainee for the training either at a program level, module level or course level. If you are enrolling yourself at the program level, all the modules and courses applicable to that program gets displayed. Similarly, enrolling at module level displays all the courses applicable to that module. Also, you can enroll yourself just to have training on a particular course.
Select “Search” pushbutton.
On selecting the search pushbutton the following will be displayed in the “Search Result” multiline.
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Program |
The description of the program. |
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Module |
The description of the module. |
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Course |
The description of the course. |
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Start Date |
The start date of the training program, module or course. |
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End Date |
The end date of the training program, course or module. |
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No. Of Trainees Enrolled |
The total number of trainees enrolled in the specified training program. |
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No. Of Trainees Requested |
The total number of trainees who have requested for training on a particular training program, module and course. |
Select the “Enroll” pushbutton to save the details.
To proceed
Select “Enroll External Trainees for Program” link from “Select program/module/course to enroll external trainees” page.
Select “Enroll External Trainees for Module” link from “Select program/ module/course to enroll external trainees” page.
Select “Enroll External Trainees for Course” link from “Select program/module/course to enroll external trainees” page.
Use this page to select the program/module/course to which the external trainee wants to enroll.