Editing the training expenses
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Select the data hyperlink on the required course in the multiline,
The “Edit Training Expense” appears.
The system displays the following fields.
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Date Format |
The date format applicable to the login user. |
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Training Administration Unit |
Select the organization unit in which you must edit the training expenses. |
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Training Calendar Unit |
The Training Calendar Unit selected in the previous page. |
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Training Calendar |
The Training Calendar selected in the previous page . It displays either of the following values: Internal or External. |
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Program |
The name of the training program selected in the previous page. |
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Module |
The name of the training module selected in the previous page. |
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Course |
The name of the course selected in the previous page. |
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Start Date |
The start date of the selected program. |
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End Date |
The end date of the selected program. |
Specify the following fields.
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Expense Booking Date |
The date on which the training expense occurred. This detail is useful for accounting the expenses in the financial year. |
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Currency |
The currency in which the training expense has incurred . The drop-down value is populated with the values defined in the finance module. Since it has more than one value, by default, the drop- down list box displays “Select”. Select the required value from the drop- down list box. |
Specify the following details in the mutiline.
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Training Expense Head |
The expense head under which the various training expenses are allocated. For example, faculty fees, venue rent etc. Since it has more than one value, by default, the system displays “Select” in the drop-down list box. Select the required value. |
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Cost Booking Type |
The type of cost that is incurred during the training. It can take any of the following values: “Training Expenses” and “Training Advances”. Since it has more than value, by default, the system displays “Select” in the drop-down list box. Select the required value. |
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Amount |
The amount incurred for conducting the training program. |
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Cost Center Allocation |
The cost center allocation value. The drop-down list box can take any of the following values: “Equally among all trainees”, “Not equally among all trainees” and “Training cost center “. Since it has more than value, by default, the system displays “Select” in the drop- down list box. Select the required value. |
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If you select the option, “Not equally among trainees”, select the link “Allocate cost to Employees”. |
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Payee Details |
The details pertaining to the payee. |
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Payment Mode |
The details pertaining to the mode of payment for the training expense incurred. The drop-down list box can take any of the following values: “Bank ” and “Cash“. Since it has more than value, by default, the system displays “Select” in the drop- down list box. Select the required value. |
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Remarks |
Any remarks pertaining to the training expense incurred. |
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Comments |
Any comments pertaining to the training cost. |
Select the book icon beside the “Comments” field. The system displays a dialog box containing the comments that were entered previously, if any.
You can view, modify or delete the content.
Select the “OK” pushbutton to save the details and return to the previous page.
Select the “Cancel” pushbutton to return to the previous page without saving the details entered.
Select “Save” pushbutton to save the details entered.
Select “Delete” pushbutton, if you do not want to save the details entered.
To proceed
Select “Allocate Cost to Employees” link from “Edit training cost” page.
Use this page to edit the training expenses incurred on the selected course.
To save or delete the details entered