Recording the training attendance

4 Ensure that you are in the “Record Training Attendance” page.

4 The system displays the following .

Date Format	The date that is applicable to the login user. Tell me more
Training Administration Unit	Select the organization unit in which you must record the training attendance. Tell me more
Training Calendar	The Training Calendar for which you want to record attendance selected in the previous page.
Course Code	The code of the course selected in the previous page.
Course Description	The short description of the course selected in the previous page.
Training No.	The identification number of the course.
From Date	The start-date of the selected course.
To Date	The end-date of the selected course.

4 Specify one or all the fields in the "Search Criteria" group box to find the employees for whom you want to record attendance for the selected course.

Employee Code	To find all the employees with codes containing specific characters, type in a starting range of these characters along with the wild card character . For example, if you type in P, the system will display all the records having the prefix P.
Employee Name	To find all the employees with names containing specific characters, type in a starting range of these characters along with the wild card character . For example, if you type in A, the system will display all the records having the prefix A.

From Date	The start-date of the period for which you want to record attendance for specified employees.
To Date	The end-date of the period for which you want to record attendance for specified employees.

Select the "Search" pushbutton.

The system displays the following details of employee records that match the specified criteria.

Employee Code	The identification number of the employee.
Employee Name	The name of the employee..
Date	The date for which you want to record attendance.
From Time	The start-time of the course.
To Time	The end-time of the course.

To record attendance for employees individually

Enter the following fields in the multiline. .

Attendance	From the drop down list box, select "Yes" if the employee has attended training on the specified date.
	"No" if the employee was absent for training on the specified date.
	Withdrawn if the employee has withdrawn from the course owing to some valid reason
	Partial if the employee has attended only attended some hours of the training course.
Remarks	Any comments on the employee with regard to attendance.

To record attendance for employees collectively

Select the "Default Yes" pushbutton

The system sets the attendance of all the employees in the multiline to "Yes".

To enter general comments

4 Select the book icon beside the “Comments” field. The system displays a dialog box containing the comments that were entered previously, if any.

4 You can view, modify or delete the content.

4 Select the “OK” pushbutton to save the details and return to the previous page.

4 Select the “Cancel” pushbutton to return to the previous page without saving the details entered.

To save the record

4 Select the “Save” pushbutton to save the details.

The system generates the following information.

Total Entries	The total number of employees enrolled for the selected course.
No. Withdrawn	The number of enrolled employees who withdrew from the course.
No. Partially Attended	The number of employees who attended partly attended the course.
No. Attended	The number of employees who attended the entire course.
No. Absent	The number of enrolled employees who did not attend the course after enrolment.

Page Objective

Use this page to record the training attendance.

What you can do in this page

To record attendance for employees individually

To record attendance for employees collectively