Evaluating a suggestion

Select the hyperlink on the required suggestion number from the multiline from the “Select Suggestion for Administration” page.

The “Suggestion Administration” page appears.

The system displays the following.

Date format	The date format as applicable to the login user. Tell me more
SSS Administration Unit	The organization unit selected in the previous page. Tell me more
Suggestor	The employee code and name of the suggestor/employee who made the suggestion.
Employment Unit	The name of the employment unit of the suggestor.
Department	The department to which the suggestor belongs.
Job Title	The job title of the suggestor.
Position Title	The position title of the suggestor.
Grade Set	The grade set of the suggestor.
Grade	The grade of the suggestor.
Submission Date	The date on which the suggestor/employee’s suggestion is submitted.
Action Status	The status of the suggestion. It can be one of the following: Pending Evaluation To be Implemented Not Implemented Pending 2^nd Level Evaluation
Suggestion No.	The unique number that identifies a suggestion submitted by an employee.

The system displays the following in the “Co-Suggestor (S)” multiline.

Employee Code	The code of the co-suggestor.
Employee Name	The name of the co-suggestor.
Employment Unit	The name of the employment unit of the co-suggestor.
Department	The department to which the co-suggestor belongs.
Job Title	The job title of the co-suggestor.
Position Title	The position title of the co-suggestor.
Grade Set	The grade set of the co-suggestor.
Grade	The grade of the co-suggestor.

The system displays the following.

Suggestion Area

The suggestion area for which the employee’s suggestion is to be recorded. For example, Finance Related, Training, Work Condition, Office Procedures, etc.

Why Suggestion Is Made / Existing Situation

The reason for the suggestion that the employee makes. A description of the existing situation is also given.

Double-click the book icon beside to view the entire description.

Suggestion for Improvement

The suggestion given for improving the existing situation.

Double-click the book icon beside to view the entire description.

The system displays the following in the “Tangible Benefits” group box.

Manpower Savings	The numeric value that will denote the savings on manpower in terms of Man-Month(S).
Cost Savings ($)	The numeric value that will denote the savings on cost in terms of Singapore dollars per year.
Faster Processing Time	The numeric value that will denote the comparative higher speed of the existing processing time in terms of Day(S).
Others (If Any)	The other benefits specified, if any. Double-click the book icon beside to view the entire description.

The system displays the following.

Intangible Benefits

The benefits of implementing the suggestion that is indefinite in terms of measurement.

Double-click the book icon beside to view the entire description.

Can You Self Implement

“Yes” is displayed, if the employee can initiate to implement the suggestion otherwise “No” is displayed.

To evaluate suggestion

Specify the following details.

Action Status

The action status of the specific suggestion.

The action status will be one of the following values:

Pending Evaluation – This means that the suggestion is submitted for evaluation.
To be Implemented – This means that the suggestion will be implemented.
Not Implemented – This means that the suggestion will not be implemented.
Pending 2^nd Level Evaluation – This means that the suggestion is evaluated by one coordinator and needs to be evaluated by another coordinator/administrator.

Reason for not Implementing

The reason for not implementing the suggestion made by the employee. This is mandatory, if the action status is “Not To Be Implemented”.

Specify the following, if the Action Status is “To Be Implemented”.

Manpower Savings	The numeric value that will denote the savings on manpower in terms of Man-Month(S).
Cost Savings ($)	The numeric value that will denote the savings on cost in terms of Singapore dollars per year.
Faster Processing Time	The numeric value that will denote the comparative higher speed of the existing processing time in terms of Day(S).
Others (If Any)	The other benefits that you want to specify, if any. The text entered must not exceed 50 characters.
Intangible Benefits	The benefits of implementing the suggestion that is indefinite in terms of measurement. This is mandatory, if the action status is “To Be Implemented”. The text entered must not exceed 500 characters.
Comments / Followup Actions	Any comments about the suggestion and the actions to be taken.

Specify the following in the “Awards” group box.

Awards ($)

The numeric value that will denote the prize amount in terms of Singapore dollars and will be paid to the employee for his/her suggestion.

This amount is paid to the employee through payroll.

Others (If Any)

Any other award that is to be given apart from the cash award, if any.

To enter text that exceeds the available space, do the following:

Double-click the book icon beside the field and enter the text in the dialog box that appears.
Select the “OK” pushbutton return to the previous page after saving the text entered.
Select the “Cancel” pushbutton to return to the previous page without saving the text entered.

Note: The cash award is paid only to the employee who has made the specific suggestion and not the co-suggestors.

To forward a suggestion to another coordinator

Enter the following.

Forward To Coordinator

The coordinator to whom the suggestion must be forwarded for second level of evaluation. Tell me more

Help Available

To submit

Select the “Submit” pushbutton.

The system submits the suggestion that is evaluated for further action.

6 Hyperlinked topics below

Page Objective

Use this page to evaluate an employee’s suggestion for a specific suggestion area.

What you can do in this page

To evaluate suggestion

To forward a suggestion to another coordinator

To submit