Generating the Contract of Employment

Generating the contract of employment report

Select the “Contract of Employment” link under the “Basic Conditions of Employment” business component.

The “Contract of Employment” page appears.

The system displays the following field.

Date Format

The date format applicable to the login user.

Tell me more.

Enter the following:

Reporting Unit

From the drop-down list box, select the reporting unit for which the report has to be generated.

Tell me more.

Application Id

The code identifying the job application.

Employee Code	The employee code, which is assigned to the applicant. Help available.
Applicant Name	The name of the applicant.
Gender	From the drop-down list box, select the gender of the applicant.
Date of Joining	The date on which the applicant is expected to join the organization.
Work Location	From the drop-down list box, select the work location of the employee.
Notice Period	The notice period that the employee must give before separating from the organization. For example you can specify the notice period as 3 days or 1 week.
Job	The nature of the job that the applicant will be assigned.
Job Duties	The duties pertaining to the job that will be assigned to the employee.

To indicate wage details for the employee

Enter the following in the “Wage Details” multiline:

Pay Element Code

The code identifying the pay element.

Help available.

The system displays the following.

Pay Element Description

The description of the pay element.

Enter the following:

Rated Frequency	From the drop-down list box, select the frequency at which the amount is rated.
Amount	The amount given against each pay element.

The system displays the following:

Total Remuneration per Year

The total amount of annual remuneration that will be paid to the employee. This is computed by the system according to the pay element classification. The system computes the total remuneration, by subtracting the annual deduction from the annual income of the employee.

The annual income and annual deduction are determined as follows:

Annual Income = Sum of the earnings of all the pay elements in a month.

Annual Deduction = Sum of the deductions of all the pay elements in a month.

To indicate employee work details

Enter the following in the “Hours of Work” multiline.

Day Type	From the drop-down list box, select the day type for the applicant, such as Monday, Tuesday.
From Time	The start time of the working hours for the specific day type.
To Time	The end time of the working hours for the specific day type.

To indicate leave entitlement of the employee

Enter the following in the “Leave Entitlement” multiline.

Leave Type	From the drop-down list box, select the leave type applicable to the applicant.
Entitlement	The number of days of leave entitled for the employee. For example, you can specify the entitlement value as ‘3’, to indicate that the employee is entitled to three days leave.
Unit	From the drop-down list box, select the unit of leave entitlement. For example you can select the units as “Days”, to indicate that the employee is entitled to three days of leave.
Percentage of Remuneration	The percentage of remuneration given to the employee for the specific leave type. For example if the selected leave type is maternity, you can specify the percentage of remuneration as 50% to indicate that only half of the remuneration will be paid for the leave taken.

To indicate other benefits applicable to the employee

Enter the following in the “Other Benefits” multiline.

No of Uniforms provided	The number of uniforms provided to the applicant.
Other conditions of Employment	Any other employment conditions applicable to the applicant.

To record the contract of employment details

Select the “Save” pushbutton to save the contract of employment.

To edit the contract of employment details

Enter the Applicant id or select the Applicant id using the Help icon.
Select the “Get” pushbutton”.
Edit the required details. You can edit all the details of the contract of employment other than the applicant id and the employee code.
Select the “Save” pushbutton.

To delete employee’s contract details