Date Format

The date format applicable to the login user.

More details

Reimbursement Setup Unit

The name of the organization unit in which the reimbursement component is deployed.

Item Code

The code that uniquely identifies the reimbursement item

Language

The language you selected in the previous page is displayed. 

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Reimbursement Item Short Description

The short description of the item.

Reimbursement Item Long Description

The long description of the item.

Inactive

Indicates whether the reimbursement item is inactive or not.

Enable Self Service

If the checkbox is selected, it Indicates that the employee can record the reimbursement item details. Otherewise the checkbox will be deselected.

rorate

 If this checkbox is checked, the system will compute the reimbursement item amount on a prorata basis.  

Eligibility Nature

From this drop-down list box, choose the mode of eligibility that is applicable for the specific Eligibility Type you had selected.

The choices available to you in the drop-down list box will depend on the eligibility type you selected. Given below is a description of each option.

§      "Separate for Employee & Separate for Dependents": The eligibility limit you define will be separately applicable for each of the dependants and for the employee.. 

§      “Common for Dependents”: The eligibility limit you define will be applicable for all the dependents put together. 

§      “Separate for Dependents”: The eligibility limit you define will be applicable for each of the dependents separately.

§      “Common for All“: The eligibility limit you define will be applicable for all the dependants and the employee put together.

§      "Separate for employee and Common for dependent”: The eligibility limit you define will be separately applicable for the employee. Also the limit defined will be applicable for the dependents put together.

§      “Self”: The eligibility limit you define will be applicable for the employee only.

Maximum Dependents Allowed

The maximum number of dependents allowed for a reimbursement item

Quantity/Amount

Indicate whether the reimbursement is to be paid as

§      “Quantity“; this refers to the consumable item that will be given to the employee, to compensate that which the employee had spent

§      Amount”: this refers to the money that will be paid to the employee to refund the money that he spent.

Unit of Measurement

Specifies the unit of measurement, if reimbursement is in “Quantity“. Examples are kilometers, liters and gallons.

Currency

Specifies the currency by which the reimbursement will be paid, if the reimbursement is in amount.

Bill Mandatory

Indicate whether the bill is essential for claiming reimbursement, by choosing “Yes” or “No”.

Payment Mode

Indicate the method by which reimbursement payment is made, by selecting one of the following:

§    Payroll

§    Check

§    Cash

Applicable To

Choose the organizational units to which the edited reimbursement item details will be made available. The options in the drop-down list box are described below

§      “All Org. Units” refers to all the applicable organization units for the Reimbursement Setup Unit. .

§      “Login Org. Unit” refers to the organization unit you selected in the “Reimbursement Setup Unit, if applicable.

§      Selective Org. Units” refers to a distinct set of applicable organization units to be specified in the “Employee Unit Mapping” page.

§      “Existing Mapped Org. Units” refers to maintaining the most recent mapping of the applicable organization units

Comments

Any remark pertaining to the reimbursement item.