Viewing Reimbursement Item Eligibility

Select the “View Reimbursement Item Eligibility” link in the “View Reimbursement Item” page.

The “View Reimbursement Item Eligibility” page appears.

The system displays the following fields.

Date Format	The date format applicable to the login user.
Reimbursement Setup Unit	The organization unit in which the reimbursement item was created.
Employment Unit	The employment unit for which the reimbursement item eligibility details are applicable.
Quantity/Amount	Indicates whether the reimbursement against the specific item must be granted either as a specific quantity or amount. Quantity: Indicates that only the quantity of the item can be reimbursed. Amount: Indicates that the amount can only be reimbursed against the specific item.
Reimbursement Item Description	The description of the item.
Unit of Measurement	The unit of measurement, if reimbursement is in “Quantity“. Examples are kilometers, litres and gallons.
Currency	The currency in which the reimbursement amount will be paid.
Reimbursement Scheme	The rembursement scheme that is applicable for the grade set, grade and work location.

To view eligibility details

The system displays the reimbursement eligibility details in the multiline.

Eligibility For	The system displays any one of the following options. “Dependant” option indicates that the reimbursement eligibility details are applicable for the dependants. “Self” option indicates that the reimbursement eligibility details are applicable only for the employee and not for the dependants,
Department	The unique code of the department for which the reimbursement eligibility details are applicable.
Department Description	The description of the department for which reimbursement details are applicable.
Divisional Status	The divisional status for which the reimbursement eligibility details are applicable.
Grade Set	The unique code of the grade set for which the reimbursement eligibility details are applicable.
Gradeset Description	The description of the grade set for which the reimbursement details are applicable.
Grade	The unique code of the grade for which the reimbursement eligibility details are applicable.
Position	The unique code of the position for which the reimbursement eligibility details are applicable.
Position Title	The description of the position for which the reimbursement details are applicable.
Job	The unique code of the job for which the reimbursement eligibility details are applicable.
Job Description	The description of the job for which the reimbursement details are applicable.
Column 1	Any other additional details or parameters to be included for defining the reimbursement eligibility details.
Service From	The lower limit of number of years of service. The reimbursement eligibility details are applicable for the specific range of service in the organization.
Service To	The upper limit of number of years of service The reimbursement eligibility details are applicable for the specific range of service in the organization.
Service Type	The Service Type may be “Months”, “Days”, “Years”.
Eligibility Based On	The system displays any one of the following options “Anniversary Based” indicates that the reimbursement eligibility details are applicable based on the employee’s date of joining. “Calendar Based” indicates that the reimbursement eligibility details are applicable based on the reimbursement calendar.
Eligibility Type	The system displays any one of the following eligibility types applicable for the reimbursement item “Actuals” implies that the reimbursement amount is not limited and is only based on the actual amount incurred on the reimbursement item. “Limited” implies that the reimbursement amount is limited to a specific amount.
Percentage of Base Pay Element	The percentage of the base pay that will be the eligibility value for a specific gradeset/grade and work location.
Eligibility Value	The amount that can be reimbursed by the employee mapped to a specific gradeset/grade.and work location
Encashable	If the checkbox is selected, it indicates that the reimbursement amount can be encashed by the employee mapped to a specific gradeset/grade.and work location
Carry Forward	If the checkbox is selected, it indicates that the amount can be accumulated and carried forward to the next financial year.
Encashment Limit	The maximum amount that can be encashed by the employee in a specific gradeset/grade.and work location
Encashment Blocks	The denomination or blocks in which the reimbursement amount can be encashed by the employee in a specific gradeset/grade.and work location
Min Encashable Units	The minimum amount that can be encashed by the employee mapped to a specific gradeset/grade.and work location
Carry Forward Limit	The maximum amount that can be carried forward by the employee mapped to a specific gradeset/grade.and work location
Years of Balance to Carry forward	The number of years for which the balance reimbursement amount can be carried forward .
Sanction %	The percentage of the claimed amount that can be sanctioned to the employee in a specific gradeset/grade.and work location.
Sanction Amount	The amount that can be sanctioned to the employee in a specific gradeset/grade.and work location.
Limit Per Claim	The maximum amount that can be claimed at one instance.
Co-Payment Amount %	The percentage of the amount that will be contributed by the employee towards the reimbursement item.
Co-Payment Amount	The amount that will be contributed by the employee towards the reimbursement item.
Capping
Confirmation Mandatory	If the checkbox is selected, it indicates that the employee must be a confirmed employee in the organization to receive the reimbursement benefits.
Min Service	The minimum number of years of service that is required to claim the amount for the reimbursement item.
Min Service Units	The minimum units of service may be “Days”/ “Months” / “Years”.
Work Location	The work location for which the reimbursement eligibility details are applicable.
Column2	Any other additional details or parameters to be included for defining the reimbursement eligibility details.
Column3	Any other additional details or parameters to be included for defining the reimbursement eligibility details..

Select the “Previous” pushbutton beside the “Data Access History” field, to view the previous changes, if any, made to the reimbursement item.

If no previous record exists, the system will display the current record.

Note: When you click “Previous”, the system will display the previous record in the database, provided you had chosen “Update” in the “Edit Option” drop-down list box.

Select the “Next” pushbutton in the “Access Data History” field, to view the next change of the reimbursement item.

Page Objective

Use this page to view reimbursement item eligibility.