Date Format

The date format applicable to the login user.

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Reporting Unit

From the drop down list box, select the required reporting unit.

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Language

The system displays the language as US English.

Employment Unit

The name of the employment unit to which the employee belongs.  This is a mandatory field.

Calendar

From the drop down list box, select the required reimbursement calendar.  This is a mandatory field.

Reimbursement Item

From the drop down list box, select the reimbursement item mapped to the calendar selected previously.  This is a mandatory field.

Cost Center Code

The unique code that identifies the cost center.

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Cost Center Description

To view the reimbursement expenditure details of all employees whose cost center contain specific characters, enter one or more characters of the cost center. Alternatively, type in these characters in any combination with wild cards.

Example: DATA-C*, will search for the cost center that starts with DATA-C.

Grade Set Code

The unique code that identifies the grade set.

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Grade Set Description

To view the reimbursement expenditure details of all employees whose grade sets contain specific characters, type in the starting character or characters of the grade.

Example: GS1*, *1, will search for employees whose grade sets contain the specified characters.

Grade Code

The unique code that identifies the grade.

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Grade Description

To view the reimbursement expenditure details of all employees whose grades contain certain characters, type in the starting character or characters of the grade.

Example: An organization may have employees under the grades G1, G2, etc.  If you enter G1, the system will display all the employees whose grade is G1. If you enter G*, the system will display all the employees whose grades are G1 and G2.

From Date

To view the reimbursement expenditure details of employees within a specific date range, enter the date that starts the range.  This is a mandatory field.  This should be in the format as set by the user in user preferences.

To Date

To view the reimbursement expenditure details of employees within a specific date range, enter the date that ends the range. This should be in the format as set by the user in user preferences.

Employee Name Display Format

From the drop down list box, select the required type of format for the display of the employee name in the report.

For example, if you select the format as “F.M.Last”, the name “Robert Louis Stevenson”, will be displayed as “R.L.Stevenson”.

Date Format Display

From the drop down list box, select the required type of date format for display in the report.

Sort By

From the drop down list box, select the required sort by criteria.  The user can select the sort order in the way it has to be displayed in the report.  By default the sort order is by reimbursement item.

The drop down box displays ”Employee Code”, “Employee Name”, and “Item”.

Then By

From the drop down list box, select the required subhead for the next level of sort by field.

The drop down box displays ”Employee Code”, “Employee Name”, and “Item”.

Then By

From the drop down list box, select the required sub-subhead for the sort by field.

The drop down box displays ”Employee Code”, “Employee Name”, and “Item”.