Authorizing Advances or Additional Payments

The “Authorize Advances or Additional Payments” page appears.

The system displays the following.

Date Format

The date format that is applicable to the login user.

Reimbursement Claim Unit	From the drop-down list box, select the reimbursement claim unit in which you must apply for advances or additional payment details. Tell me more
Employee Code	To retrieve the records of all employees whose employee codes contain specific characters, type in the character(s) in any combination with wild cards. Example, ECC1, will search for those employee codes that start with ECC1. Other examples are ECC1 and EC*C1.
Employee Name	To retrieve the records of all employees whose employee names contain specific characters, type in the character(s) of these employee names in any combination with wild cards. Example, Rob, will search for those employee names that start with Rob. Other examples are Rob and Rb.
Advance Type	From the drop-down list box, select the advance type for which you require to retrieve the advances or additional payment details for authorization.
Date From	The date from which you must retrieve the advances or additional payment details of employees for authorization.
Date To	The date until which you must retrieve the advances or additional payment details of employees for authorization.
Status	From the drop-down list box, select the status as “Pending for Authorization” to retrieve the records for authorization.

The system displays the following in the multiline based on the search criterion.

Employee Code	The employee code of the employee for whom you must authorize or reject the advances or additional payment details. Help available
Employee Name	The name of the employee for whom you must authorize or reject the advances or additional payment details.
Advance Type	The type of advance. Example, Air Ticket Booking, Transport etc;
Position Title	The position title held by the employee.
Department Description	The department to which the employee belongs.
Job Title	The job title held by the employee.
Grade Description	The description of the grade to which the employee is mapped.
Reporting To	The employee code of the supervisor of the employee.
Status	The system displays the Status as “Pending for Authorization”.

Reason	The reason for claiming advances or additional payments.
From Date	The date from which the advances for the claim or the additional payments is applicable. Example, if the advance type selected is “Air ticket booking” and the employee books the air ticket for a specific period, you must enter the start date as the “From Date”.
To Date	The date until which the advances for the claim or the additional payments is applicable. Example, if the advance type selected is “Air ticket booking” and the employee books the air ticket for a specific period, you must enter the end date as “To Date”.
Payment Period	The date on which the amount to be paid in payroll.
Amount/ Unit Availed	The amount claimed as advances against the reimbursement claim or the number of units availed by the employee as overtime.
Authorizer Comments	Any comments entered by the authorizer to authorize or reject the advances or additional payments.
Additional Remarks	Any additional comments entered by the user for the Additional or Advance payment.

To authorize the advances or additional payments

Select the checkbox against the employee record(s) that must be authorized.
Select the “Authorize” pushbutton to authorize the request for advances and payment details.

The system updates the Status to “Authorized” in the multiline.

To reject the advances or additional payments

Select the checkbox against the employee record(s) that must be rejected.
Select the “Reject” pushbutton to reject the request for advances and payment details.

The system updates the Status to “Rejected” in the multiline.

To proceed

6 Hyperlinked topics below

Page Objective

Use this page to authorize or reject the request for advances or additional payments for multiple employees.