Maintain Employee Payment Method Bulk

Maintain Employee Payment Method - Bulk

This activity allows you to manage the payment method of employee in bulk. You can also capture the employee wise bank account details in bulk. You can also set one or more payment methods through which payments can be made, for the selected employee. If Bank Transfer makes payments, select the bank and the type of account such as savings account, current account or recurring deposit account. The account number of the employee, to which the amount is to be transferred, must also be specified. You can also specify the value of the payment.

You can also set the priority for payment. If you select more than one method of payment for the employee, you must specify the order in which the payments are to be made. Assigning a priority to each payment method does this. The payment method with higher priority will be paid before the payment methods with lower priority. You can also choose the payment method that must be set as the default payment method. The chosen method of payment will be used to make those payments for which no payment method was specified.

Select the “Maintain Employee Payment Method - Bulk” from the left pane.

The “Maintain Employee Payment Method - Bulk” page appears.

Enter the following details in the header:

Employee Payroll Data Unit

From the “Employee Payroll Data Unit” drop-down list box, select the employee payroll data unit applicable for an employee.

The system displays the following detail in the header.

Date Format

The date format applicable to the login user.

Enter the following details in the “Reporting Criteria” header:

Payroll

From the drop-down list box select the desired payroll to create the payment method of the employee. The system displays the list of payroll for which the log in user has payroll security permission.

Enter the following details in the “Search Criteria” group box:

Payset	From the drop-down list box select the desired pay set to create the payment method of the employee. The system displays the list of pay set mapped to the selected payroll depends on the security permission available for the payset by the log in user.
Process Period From	The starting range of valid process period for the selected payroll-pay set combination.
Payment Method	From the drop-down list box, select the payment method by which payment must be made to the employee. The drop-down list box contains the following six values: “Bank - DD”, “Bank – Others”, “Bank – Transfer”, “Check”, “Cash – Payment” .
Bank Name	Use the drop-down list box to specify the name of the bank, if you had chosen payment method as “Bank Transfer”. The bank name is predefined in the “Define Employee Bank” activity.
Employee Code	To view all employee codes containing specific characters, enter one or more characters of the employee code. Alternatively, type in these characters in any combination with wild cards.
Employee Name	To view all employee names containing specific characters, type in the starting character or characters of these employee names Alternatively, type in these characters in any combination with wild cards. Example: Michael*, will search for those employee names that start with Michael, examples, Michael Anderson, Michael Smith and Michael Rhodes.
Status	Use the drop-down list box to specify the status of the employee payment. The combo is loaded with “Authorized”, “Pending for Authorization” and “Rejected”.

Click the “Search” pushbutton to retrieve already saved records in the “Payment Account Details” multiline.
Enter the following details in the “Payment Account Details” multiline:

Employment Code

A unique number identifying the employee to whom the payment method has to be mapped.

The system displays the following in the “Payment Account Details” multiline.

Employee Name	The name of the name to whom the payment method has to be defined.
Payroll	The valid payroll to which the selected employee is mapped

Enter the following details in the “Payment Account Details” multiline:

Payset

Use the drop-down list box to map the valid payset of the selected employee.

The system displays the following in the “Payment Account Details” multiline.

Assignment No

The assignment number of the employee for which the payment method is to be set.

Enter the following details in the “Payment Account Details” multiline:

Payment Method	From the drop-down list box, select the payment method by which payment must be made to the employee for the entered Process Period. The drop-down list box contains the following four values: “Bank DD”, “Bank – Others”, “Bank – Transfer”, “Check” and “Cash Payment”.
Priority	A number to indicate the sequence in which the payments to be made. Example: 1, 2, 3, 4. Entering the priority is applicable when you intend to enter more than one payment method for the employee.
Beneficiary Bank Name	If the payment method you chose is “Bank Transfer” then, select the bank name of the beneficiary through which payments can be made. The bank name is predefined in the “Define Employee Bank” activity.
Beneficiary Account Type	Select the type of beneficiary’s account to which the employee’s payment must be made. The drop-down list box contains the list of account types other the intermediary bank.
Beneficiary Account #:	Enter the account number of the employee’s beneficiary account, to which payments must be credited.
IBAN #	The international bank account number of the employee’s intermediary bank for international fund transfer.
Intermediary Bank Code	The code identifying the intermediary bank for international fund transfer.
Intermediary Bank Name	The name of the intermediary bank for international fund transfer.
Amount	If the payment to the employee is a specific amount, example, $4000, enter the value. This amount will be paid through the selected payment method.
Percentage	If the payment to the employee is a specific percentage of his/her salary, example, 70%, enter the value, This percentage will be paid through the selected payment mode.
Default Pay	To indicate that this payment method will be the default methods for payment select “Yes”. Select “No” to indicate otherwise.
Process Period From	The starting range of valid process period for the selected payroll-pay set combination, for Which the Payment has to be made with the Selected method
Process Period To	The ending range of valid process period for the selected payroll-pay set combination, combination, for Which the Payment has to be made with the selected Payment method.
IFSC	Indian Financial System Code (IFSC) is an alpha-numeric code that uniquely identifies a bank-branch participating in the NEFT system. This is an 11 digit code with the first 4 alphabetic characters representing the bank, and the last 6 characters representing the branch. The 5th character is 0.

The system displays the following in the “Payment Account Details” multiline.

Status

The status of the employee payment method. The status can be “Pending for authorization”, “Authorized” or “Rejected”.

Enter the following details in the “Payment Account Details” multiline:

Pending With	The name of the administrator whom the payment method of an employee has to be processed.
Remarks	Any remarks pertaining to employee payment method.

Click the “Save” pushbutton to save the payment method for an employee.

The system displays the Employee Name, Payroll, Pay set and assignment Number of an employee and updates the status to “Pending for Authorization”.

Click the “Authorize” pushbutton to authorize the payment method for an employee.

The system updates the status to “Authorized”.

Click the “Reject” pushbutton to reject the payment method for an employee.

The system updates the status to “Rejected”.