Entering employee costing details using the attendance-based method
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See page overview
Select "Enter Employee Costing Details – Employee wise " from the left pane.
The " Enter Employee Costing Details – Attendance” page appears.
The system displays the following fields.
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Date Format |
The date format as applicable to the login user. Tell me more |
From the “Employee Payroll Data Unit“ drop-down list box, select the employee payroll data unit for which the employee costing details must be specified. If there is only one value, the drop-down list box displays this single value. Tell me more
From the “Payset – Payroll” drop-down list box, select a payroll-payset that is mapped to an employee whose costing details are be specified. The drop-down list box contains concatenated list of all payrolls and paysets mapped to the selected employee payroll data unit.
From the “Costing Basis” drop-down list box, select either “Standard Based” or “Attendance Based”.
To record costing details of an employee through attendance basis
Select the “Attendance Based” option from the “Costing Basis” drop-down list box.
All the attendance types mapped to the selected “Payset-Payroll” are now available in the “Attendance Type” drop-down list box.
Note: It is recommended that you enter the employee’s costing details in either of the activities “Entering Employee Costing Details – for an Employee” or “Employee Costing Details –for a Cost Center”. If an employee’s attendance details have been recorded through both activities, the system treats them as sequential attendance entries and adds up the attendance units. Example: Jean Peters’ attendance units have been entered through the Employee Costing Details – Employee-wise; her attendance at CC-Finance is 20 and at CC-Marketing it is 4. Her attendance details have also been entered through the Employee Costing Details – Cost Center-wise for CC-Marketing, and 6 attendance units. The system now adds up the attendance units and records them as CC-Finance = 20 and CC-Marketing = 10
Enter / select the following details.
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Attendance Type |
From the drop-down list box, select the attendance type for which the costing details must be specified. By default the system will display with blank value. |
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Employee |
Specify the employee code of the employee whose costing details must be entered. |
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Help facility available |
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Assignment No. |
Enter the assignment number held by the employee while he/she was under the cost center. |
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Process Period Code |
Enter the process period code for which the costing details are to be specified. |
Select the “Show Mapping” pushbutton, the system displays the following fields.
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Employee Name |
The name of employee whose employee code has been specified. |
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Attendance Units |
The total number of attendance units put in by the employee for the process period. This information is posted from the “Employee Payroll Attendance” component, where the total number of attendance units put in by the employee for the process period has been entered already. |
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Period Unit Code |
The attendance unit that was predefined during the Define Attendance activity, for the “Attendance Type“ you selected. For example, if the attendance type is “Regular” and the attendance unit defined was “Day”, the system displays “Days”. |
Enter the following details in the multiline.
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Cost Center Code |
Enter the cost center code to which the employee must be mapped. |
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Help facility available |
Note: The total of the attendance units that the employee has put in the various cost centers must be equal to the number of attendance units displayed in the “Attendance Units” field in the header.
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Cost Center Description |
If the cost center code is selected from the “Help”, the cost center description is displayed. |
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Attendance Units |
Enter the actual attendance units that the individual employee has put in, for the selected cost center. |
Select the “Save” pushbutton to save the details entered.
To modify the employee-costing details
Carry out the same steps that you did for entering the standard costing details, until you select the “Process Period Code”.
Select the “Show Mapping” pushbutton.
The multiline will display the costing details of the selected employee.
You can modify the cost center code and the number of attendance units that the employee attended in each of the cost center.
After you make changes, select the “Save” pushbutton.
To proceed
Select the “Standard Costing” option in the “Costing Basis” drop-down list box.
Select the “Standard Costing” hyperlink.
The “Enter Employee Costing Details – Standard” page is displayed. You can either enter the details or modify them.
6 Hyperlinked topics below
Use this page to apportion or modify the employee costs to various cost centers, using the attendance based method
To record costing details of an employee through Attendance basis
To modify the employee-costing details
In this page, you can specify the percentage of time spent by an employee in various cost centers, during the process period. You can also modify the previously entered details.
Apart from entering the details, you can also modify the costing details of an employee or for all the employees mapped to the specified payset. As you specify an employee, the system will display his costing details that have already been entered. You can modify the same.