Set Default Payment Mode - A summary of the activity

Through the ‘Set Default Payment Mode” activity, you can set the payment mode for an

Payments to the employees can be made through cash, check, draft and Bank -Transfer. You are to select one of these modes of payment as the default payment mode for an employee. Because selecting the default payment mode for each employee is time consuming, you can define the payment mode for an Organization Unit or a Payroll or for Paysets to which the employees belong.  

You can set the default payment mode at three levels: an organization unit, payroll and payset. When you set a default payment mode for an organization unit, it means that this payment mode will become applicable for all the payrolls and paysets mapped to the organization unit. In other words, this payment mode will be applicable for all the employees mapped to paysets under the specified organization unit.

When you set a default payment mode for a payroll, it becomes applicable for all the paysets mapped to the payroll. It will become the default payment mode for all the employees mapped to all the paysets under the payroll. The same principle applies when you select the default payment mode for individual paysets.

Default payment mode at individual level: However, you can still define the payment method for an individual employee in “Employee payment Method Activity”. As you specify the value, the system will override the payment mode that you specified at the Org Unit / payroll / payset level.

Example: You selected Cash as the default payment mode for the payroll Exec-Payroll. You now select Bank Transfer as the default payment mode for the individual payset HR-Exec-Payset. The system will disburse payment for all the employees under the payset HR-Exec-Payset through Bank Transfer, while the employees under the other paysets mapped to the payroll Exec-Payroll will receive their payment through Cash.  Note that if you have specified the payment mode as bank transfer, you must also specify the account number of the employees in the “Set Employee Payment Method” activity. 

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Set default payment mode

Setting default payment mode

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

6 Hyperlinked topics below

Prerequisites

You must have defined payroll in the “Create Payroll” activity.

You must have created paysets in the “Create Payset” activity

You must have defined banks in “Define Employee Bank” if you have default payment mode is through bank transfers

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

What you can do in this activity

Set default payment mode.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Set default payment mode

You can specify a default payment mode for an org. unit/ payroll/ payset.