Select Employee to Authorize Payment Method

This page allows you to authorize the payment method for an employee. A unique employee code is created for each employee who joins the organization. You can select the record either by directly entering the complete employee code or using the search criteria option. In the search option, you can specify search criteria, with or without wild cards, for a range of employee details. The system fetches an employee records that match the combination of search criteria specified.

Select the “Authorize Employee Payment Method” from the left pane.

The “Select Employee to Authorize Payment Method” page appears.

The system displays the following.

Employee Payroll Data Unit

From the “Employee Payroll Data Unit” drop-down list box, select the employee for which the employee payment method is to be set.

Date Format

Payroll-Pay set

The date format applicable to the login user.

A concatenated list of payrolls–pay set will get listed in the “Payroll – Pay set” drop- down list box. From the drop-down list box select the desired pay set-payroll to which the employee is mapped and whose payment method is to be Authorized.

To select through Direct Entry

Use this method if you know the complete employee code of the required employee.
Enter the complete code of an employee you want to authorize the Payment Method for, in the “Employee Code” field.
Select the “Authorize Employee Payment Method” hyperlink beside.

To select through Search Criteria

Enter the following details.

Employee Code	The identification code of an employee.
Employee Name	The name of an employee.
Grade	The grade of an employee.
Date Of Joining From	To view all employees who joined the organization after a specific date, enter this date. For example, if you specify the date to be 05/07/01, the system will fetch the records of all employees who have joined on or after this specified date.
Date Of Joining To	To view all employees who joined the organization before a specific date, enter this date. For example, if you specify the date to be 11/08/01, the system will fetch the records of all employees who have joined on or before the specified date.

Click the “Search” pushbutton.

Note: If only one search criteria value is entered, the system will fetch the records that satisfy this value.

If more than one search criteria value is entered, the system will fetch the records satisfying all the specified values.

If you do not enter any value in the search criteria group box and select the “Search” pushbutton, the system will fetch all the records that are pending for Authorization, available for the selected employee code setup unit.

The system displays the following details in the Search Results multiline, for an employee record that satisfies the specified search criteria.

Enter the following details in the “Mapping Details” multiline.

Organization Unit	The organization unit to which the employee belongs.
Employee code	The code that uniquely identifies an employee.
Employee Name	The name of an employee.
Assign No	The assignment number of the employee.
Grade	The grade to which an employee belongs.
Date of Joining	The date on which the employee joined the organization.
Status	The approval status as Pending for Authorization.

To proceed, carry out the following

Select the “Authorize Employee Payment Method” hyperlink to go to “Authorize Individual Payment Method” page, in which you can authorize the Payment Method details of the selected employee.