Getting help on selecting employee

Getting help on selecting an employee

Select the help icon beside the “Employee” field.
The “Help on Employee” page appears.
The system displays the following.

Date format	The date format applicable to the login user.
Payroll	The description of the payroll selected in the previous page.
Process Period Description	The description of the process period selected in the previous page.
Process Period	The number of the process period

Enter the following search criteria values, in some or all of the following fields.

To specify search criteria

Use this method, if you know just a few characters of the employee code or the employee name. In the search criteria group box, specify the search criteria based on which the system will fetch the records.

To specify the search criteria, you must enter one or more characters that employee code or name contains.

You are to specify the payset and the employee type to which the employee(s) are mapped. To narrow the search, you can also specify the department, position and job title to which the employees are mapped. To narrow the search further, you can also specify the status of the payroll processing.

Enter the following search criteria values, in any or all of the following fields.

Payset	To view the list of employees mapped to a specific payset, select the required from the drop-down list box.
Employee Type	To view the list of employees of a certain type, select an employee from the drop-down list box. Employee types are "Regular", "Contract", "Trainee", "Consultant" or "Volunteer". By default the system displays with "All".
Employee Code	The unique employee code of the employee. To view all the employee codes containing specific characters, type in the starting character or characters of these employee codes
	Alternatively, type in these characters in any combination with wild cards. Example: ECC1, will search for those employee codes that start with ECC1. Other examples are ECC1 and EC*C1.
Employee Name	The name of the employee. To view all the employee names containing specific characters type in the starting character or characters of these employee names.
	Alternatively, type in these characters in any combination with wild cards. Example: To get Jonathan, type in JO, to search for those employee names that start with JO. Other examples are NATHAN, JOAN, and JONATH.
Department	The department to which the employee belongs. To view all the descriptions of the current departments containing specific characters, type in the starting character or characters of these department descriptions.
	Alternatively, type in these characters in any combination with wild cards. Examples: Finance, HR, Mar*g.
Position Title	The position currently held by the employee. To view all the descriptions of the current position titles containing specific characters, type in the starting character or characters of these position title descriptions
	Alternatively, type in these characters in any combination with wild cards. Examples: MANAGER, TRAINEE, MAN*R.
Job Title	The title of the employee current job. To view all the descriptions of the current job titles containing specific characters, type in the starting character or characters of these job title descriptions.
	Alternatively, type in these characters in any combination with wild cards. Examples: MANAGER, TRAINEE, MAN*R.
Payroll Processing Status	The status of payroll. To view all the employees having same payroll processing status, select a status from the drop-down list box. By default it displays with "All" value.

Select the “ Search” pushbutton.

Note: If only one search criteria value is entered, the system will fetch the records that satisfy this value.
If more than one search criteria value is entered, the system will fetch the records satisfying all the specified values.
If you do not enter any value in the search criteria group box and select the “Search” pushbutton, the system will fetch all the records that are applicable to the selected employment unit.

You can define the permission on employee only when the data level security parameter is set. The system retrieves and displays the employees based on the data level security permissions enabled for the login user.

The multiline displays the following details of the employees that satisfy your search criteria.

Payset Code	The unique code that identifies the payset and to which the employee is mapped.
Employee Code	The employee code of the employee
Employee Name	The name of the employee
Assign.	The assignment number of the employee.
Department	The department in which the employee is currently employed, for example, Finance, HR etc.
Position Title	The position currently held by the employee, for example, Senior Manager, Vice President etc.
Job Title	The title of the employee’s current job, for example, Senior Marketing Manager, HR Coordinator etc.
Pay Date	The date on which the payments are made.
Process Status	The payroll processing status for the employee.
Payset Description	The description of the payset.
Employee Type	The system displays one of the following values is displayed namely "Regular", "Contract", "Trainee", "Consultant" or "Volunteer".

From the multiline, select an employee record by checking the “Select” box contained in the record.
Select the “OK” pushbutton at the bottom of the page
The employee you selected appears in the “Employee Code” field of the previous page

6Hyperlinked topics below

Page objective

Use this page to retrieve an employee by means of a search.