Authorizing a payroll or a payset

Authorizing a payroll

Select “Authorize Payroll” from the left pane.
The “Authorize Payroll ” page appears.
The page displays the following field.

Date Format

The date format applicable to the login user. Tell me more

To enter and save parameters, before authorizing

From the “Payroll Processing Unit” drop-down list box, select the payroll-processing unit for which the payroll processing details must be authorized. The drop-down list box displays all the organization units where you have permission to authorize payroll processing.
All the payrolls mapped to the selected payroll-processing unit become available in the “Payroll” drop-down list box.
From the “Payroll” drop-down list box, select the payroll for which payroll-processing details must be authorized.
The “Process Period” field displays the next process period to be logically processed. This process period succeeds the most recently authorized process period.
The system also displays the following.

Payset(s) under this Payroll	The total number of paysets mapped to the payroll.
Payset(s) Processed	The total number of paysets processed in the selected payroll.

The “Paysets To Authorize” multiline displays the following.

Payset Code	The code of each payset qualifying for the process period.
Payset Description	The description of the payset.
Process Status	One of the following will be displayed in the system: “Payset Processed” (if processing has already been done) “Payset Processing in Progress” “Payset Processing Aborted” “Payset Processing Reset” “Payset Processing Authorized” “Payset Processing Unauthorized” “Payset Process Not Initiated”
Authorize (Yes/No)	Select “Yes” or “No” in each multiline row, to indicate whether each payset must be authorized for the selected process period. By default, the drop-down list box of the “Authorize” column displays “No”.

To authorize selective paysets

Choose "Yes" in the "Authorize" drop-down list for those paysets listed in the "Paysets to Authorize" multiline for which payroll processing details need to be authorized.
Select the “Save Parameters for Authorization” pushbutton to save the details specified.
The system checks whether the prerequisites required for payroll authorization are satisfied. The prerequisites are that payroll readiness and payroll processing must have been carried out on the payroll/payset. If these conditions are not satisfied, an error message is displayed. If the prerequisites are satisfied, the processing details are ready for authorization.
Select the “Authorize” pushbutton to authorize the processing details, if no error message is displayed on Save.

To authorize the entire payroll

Choose "Yes" in the "Authorize" drop-down list for all the paysets listed in the "Paysets to Authorize" multiline.
Save the details using the "Save Parameters" pushbutton.
Select the "Authorize" pushbutton.

To authorize for selected employees

Enter the following in the “Employees to Authorize” multiline.

Payset Code	Specify the code of the payset of the employee for whom payroll processing details must be authorized.
Employee Code	Specify the code of the employee for whom payroll processing details must be authorized.

The “Employees To Authorize” multiline displays the following.

Employee Name	Name of the employee corresponding to the employee code.
Assign.	The assignment number of the employee.
Pay Date	The pay date specified for the employee.
Process Status	One of the following will be displayed in the system:
	Payroll not Processed Payroll Processed Payroll Authorized Salary Accounting Processed Salary Accounting Authorized Salary Payment Processed Salary Payment Authorized Payroll Processing Unauthorized Salary Accounting Unauthorized Salary Payment Unauthorized
Payset Description	The description of the payset.

Select the “Save Parameters for Authorization” pushbutton to save the details specified.
The system checks whether the prerequisites required for payroll authorization are satisfied. The prerequisites are that payroll processing must have been carried out for the payset(s) and employee(s) specified. If these conditions are not satisfied, an error message is displayed. If the prerequisites are satisfied, the processing details are ready for to be authorized.
Select the “Authorize” pushbutton to authorize the Payroll processing details.

Note: Data should not be entered in the “Paysets To Authorize” multiline if it is entered in the “Employees To Authorize” multiline and vice-versa.

6 Hyperlinked topics below

Page objective

Use this page to authorize payroll processing for a payroll/ payset(s)/ employee(s).

Page overview

In this page, you can authorize a payroll for a process period. You can selectively authorize payroll-processing details for one or more paysets or for one or more employees, as well.

Authorizing a payroll involves specifying the

Payroll Definition Unit
Payroll
Process period

In response to these specifications, the system displays all the paysets mapped to the selected payroll for the specified process period. You can authorize, as required.

You can alternatively specify the selective list of employees for whom payroll is to be authorized.

Before authorizing, you can choose to view the processed payroll details and processed payset details in the “Processed Payroll Details” and the “Processed Payset Details” pages.

What you can do in this page

To enter and save parameters, before authorizing

To authorize payroll for selected paysets in the payroll.

To authorize the entire payroll

To authorize payroll for selected employees