Through this activity, you can declare a damaged check as a “void instrument”. You can also reverse the entire payroll computations for the employee, if there was a mistake in the computations. This activity is applicable for only those employees whose payment methods have been defined as “Check” in the “Set Payment Method with Direct Deposit” activity.

At the outset, you are to select

¡         The organization unit, payroll, payset and process period for which the employees’ checks are to be voided or the payroll computations reversed

¡          The specific employee for whom it is applicable

Payment Details Displayed: In response, the system displays the details of all the payment methods through which the employee has been paid during the selected process period. The payment methods can be some or all of the following: “Check”, “Direct Deposit”, “Cash,” and “Bank Transfer“. The payment method details consist of the payment method, instrument number, payee name, amount and the status of payment.

The following general details are also displayed

¡         The number of the employee assignment for which he or she is paid

¡         The employee’s net pay for the process period. This will be the sum of the individual amounts paid through each payment method

¡          The currency in which the employee is paid

¡          The date of payment

After the system displays the payment method, you are to select the record containing the check to be voided.

Indicate Whether Void or Reverse Payroll Computations: After selecting the employee, you are to indicate whether the employee’s check must be declared void or whether his or her payroll computations must be reversed. The reason for this action must be specified as well.

To conclude the activity, you are to select either the “Void Instrument” or the “Reverse Computations” pushbutton.

Effects: If you declared the instrument as void, the system updates the status of the check number to “void instrument”, in the Check Register.  You can issue a fresh check, through the “Print Pay Check” activity.

If you reversed the computations, the effects are as follows:

¡        The employees’ payments are automatically unauthorized; in other words, Payroll Processing, Salary Accounting and Salary Payment of the employee are unauthorized His or her payroll must be reprocessed.

¡         All checks for the employee for the selected process period are automatically declared as “void”.

¡         The employee’s direct deposit is nullified.

 

Getting familiar with the pages inside

Go to page…	…To carry out task
Void Pay Check	Voiding an employee’s paycheck or reversing his or her payroll computations.

   

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

6      Hyperlinked topics below

 

 Prerequisites 

Authorizing of salary payment, through the Salary Payment component

Printing the check, in the Print Pay Check activity

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

What you can do in this activity

Declaring a damaged check as void instrument

Reversing payroll computation, for employees .