Printing the pay check
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Select the “Print Pay Check” from the left pane
The “Print Pay Check” page appears.
The system displays the following:
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Date Format |
The date applicable for the login user. Tell me more. |
Enter the following:
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Payroll Payment Unit |
From the drop down list box, select the organization unit for which the check printing is applicable. Tell me more. |
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Payroll |
From the drop-down list box select the payroll for which check printing is required. |
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Payset |
From the drop-down list box, select the payset for which check printing is required. The “Payset” field is optional. |
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Process Period |
Enter the process period for which the check printing is required. The process period is defined as the date range during which a specific payroll is processed. All process periods are predefined in the “Add Process Period” activity. |
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Pay Date |
The date on which the payments for the payroll must be made. |
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Employment Unit |
From the drop-down list box, select the required employment unit. |
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Employee code |
Enter the employee code, if check printing is for a single employee only. The “Employee Code” field is wild card enabled. For example, If the employee code is entered as 'T001' and the “Get” pushbutton selected, the system displays all the records containing 'T001”. The “Employee Code” field is optional. |
Select the “Get” pushbutton.
The “Check Details” multiline displays the following details of the employees whose salary payment processing has been authorized, and whose payment mode is 'Check'.
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Employee Code |
The code of the employee under the selected payset. If no payset was selected, the code of each employee under the selected payroll is displayed. If you had entered the “Employee Code” field in the header, the multiline displays the single record of this employee only. |
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Employee Name |
The name of the employee |
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Payee |
The name in which the employee maintains the bank account to which the company will credit his pay. |
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Currency |
The currency in which the payment is to be made to the employee. |
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Check Amount |
The total amount to be paid, through the check. |
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Pay Date |
The date on which the check payment is to be made, to the employee. |
Enter the following:
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Bank |
From the drop-down list box, select the company bank through which the check payment is to be made to the employees. |
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Check Series |
From the drop down list box, select the check series to be printed. |
The system displays the following details
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Next Usable Check # |
The next sequential check number to be printed, in the check series |
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Number of Checks Available |
The number of checks that are pending generation, in the check series. |
Select the “Select All” pushbutton, to generate the check numbers of all the employees whose records are displayed in the multiline. To generate the check numbers of selected employees only, check the “Select” box of each employee in the multiline.
Even though ‘Select All’ would select all the rows in the multiline for generation of checks, the ‘Select’ column would no appear to be visibly checked.
Select the “Generate Check” pushbutton to generate the check numbers.
The system displays the following, in the “Check Details” multiline.
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Check# |
The check number generated for each employee. The check number can be modified, if required, and saved. |
After the check number has been generated, edit any check number in the “Check #” field.
Select the “Save” pushbutton.
When you modify a specific check number, the system will mark as void all those check numbers between this modified check number and the last used check number in the series. See Example.
Ensure that the check numbers have been generated
Select the “Print Pay Check” link.
The Crystal Reports interface appears, showing the details of the generated checks.
Use the print option in Crystal Reports, to print the checks.
To return to the application from the Crystal Reports interface, select the “Back” pushbutton of the browser.
Note: The system prints pay checks for all employees under the selected payset for whom at least one payment method is “Check”
Enter the payroll payment unit, payroll, payset (optional), process period, pay date, employment unit and the employee code (optional).
Check the “Reprint Damaged Check” box.
Select the “Get” pushbutton
The “Check Details” multiline displays only those checks records that have been voided. Voided checks refer to those marked as “Void Instrument”, in the “Void Pay Check” activity.
Enter the following
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Bank |
From the drop-down list box, select the company bank through which the check payment is to be made to the employees. |
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Check Series |
From the drop down list box, select the check series to be printed. |
The system displays the “Next Usable Check #” and the “No. Of Checks Available” fields.
Select the “Select All” pushbutton, to generate the damaged check numbers of all the employees whose records are displayed in the multiline. To generate the damaged check numbers of selected employees only, check the “Select” box of each employee in the multiline.
Select the “Generate Check” pushbutton.
The system displays the following, in the “Check Details” multiline
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Check |
The check number generated for each employee. The check number can be modified, if required, and saved. |
Select the “Print Pay Check” link, to reprint the damaged checks.
The Crystal Reports interface appears, showing the details of the generated checks.
To return to the application from the Crystal Reports interface, select the “Back” pushbutton of the browser.
Enter the payroll payment unit, payroll, payset (optional), process period, pay date, employment unit and the employee code (optional).
Select the “Print Pay Stubs Only” link.
Note: The system prints pay stubs for those employees under the selected payset, whose payment method is only “Direct Deposit”.
6 Hyperlinked topics below
Use this page to generate checks, modify generated check numbers, print checks, reprint damaged checks and print pay stubs.
You generated 15 checks, from 010016 to 010030, and you find that 010025 is damaged. You can now modify this check number to 010031. This implies that the check number 010025 is marked as void.
However, if you had modified the check number 010025 to 010035, the system will mark as void the following:
Check number 010025
All check numbers from 010031 to 010034