Maintain Employee Garnishment Data

This activity allows you to create garnishment details of an employee for multiple garnishments such as child and spouse support, creditors recovery, voluntary assignments etc. Through this activity, you can collect any unpaid amount due under the judgement and the costs of collection. It allows creating multiple garnishment numbers for an employee. Most garnishments are made by court order. In the Garnishment Details section, you can specify the claim amount and the frequency for claiming the amount. You can specify the Garnishment for Child Support and IRS Tax Levy garnishment types. You can also specify the number of dependents and the payment method details.

Objective

Through this activity, you will be able to do the following:

Maintain employee garnishment data

Procedure

To record employee garnishment data

To record employee garnishment data, select Payroll → Payroll Garnishment → Maintain Employee Garnishment Data from the Business Process menu.
In the Maintain Employee Garnishment section, choose an Option from the Garnishment Setup Unit combo.
Choose an Option from the Employee list edit combo. The system displays the Employee Name.

Note: In the above fields, you can either enter the Employee Code or select from the list edit provided. When you type in the first character or first few characters, the list edit opens up with the similar employee codes from which you can select the required Employee.

Choose an Option from the Employee Garnishment Numbers list edit combo.

Note: In the above fields, you can either enter the Garnishment Number or select from the list edit provided. When you type in the first character or first few characters, the list edit opens up with the similar garnishment numbers from which you can select the required Garnishment Number.

Choose an Option from the Status, Jurisdiction and Garnishment For combos to record the employee garnishment details. The system displays the Garnishment Number.
Choose an Option from the Originator combo to record the employee garnishment details.
Enter the Case Number, Order Received Date, Order To be Effected from, Order To be Effected Till and Order Released Date details.
In the Garnishment Details section, enter the Claim Amount.
Choose an Option from the Frequency of Withholding combo.
In the Service Charge Details section, choose an Option from the Service Charge Amount / Percentage combo.
Enter the Service Charge from Debtor and Service Charge from Creditor details.
In the Garnishment For Child Support section, choose an Option from the Family Status of Employee for Child Support combo.
In the IRS Tax Levy section, choose an Option from the Filing Status of Employee for Tax Levy combo.
Enter the Number of Allowances for Tax Levy, Number of Additional Allowances and Percentage for Tax Levy details.
Choose an Option from the Override Exemption and Withhold Full Amount combo.
In the Other Garnishments section, choose an Option from the Employee Status combo.
Enter the Number of dependents of the employee.
In the Creditor Details section, choose an Option from the Creditor list edit combo.

Note: In the above fields, you can either enter the Creditor Code or select from the list edit provided. When you type in the first character or first few characters, the list edit opens up with the similar credit numbers from which you can select the required Creditor Number.

Choose an Option from the Payment Method combo to make the payments.
Click Save to save the details.

Note: The system generates the Garnishment Number in Pending status.

To edit employee garnishment details

To modify employee garnishment details, select Payroll → Payroll Garnishment → Maintain Employee Garnishment Data from the Business Process menu.
In the Maintain Employee Garnishment section, choose an Option from the Garnishment Setup Unit combo.
Choose an Option from the Employee list edit combo to modify the details.
The system retrieves and displays entire details of the employee garnishment details. Make required modifications to the data displayed. Refer Fields in this Screen topic for an explanation of the fields displayed.
Click Save to save the modified employee garnishment details.
The system updates the Pending status of the Garnishment Number to Active.

Note: The system prorates the claim amount for the payment frequency of the employee.

The Garnishment Number status should be in Active status for payroll to process the garnishment.

Status Transition

Pending → Active → Released

Pending: The system creates the Garnishment Number in Pending status.

Active: Only if the status is active, the garnishment deduction will be processed by payroll.

Released: Indicates the garnishment amount has been recovered from the employee.

Fields in this screen (Maintain Employee Garnishment Data)

Field Name	Description	Type	Editable	Field Length	Mandatory	Remarks
Maintain Employee Garnishment Section
Garnishment Setup Unit	Choose the Garnishment Setup Unit for which the employee garnishment data has to be defined.	Combo	Yes		Yes	Corresponding OU names are loaded in the Garnishment Setup Unit combo based on the Payroll General Information component deployment.
Employee	The option that indicates the list of employees for whom the garnishment data has to be recorded.	List edit	Yes		Yes	The list edit control is loaded with the Employee Code and Employee Names based on the login user defined for the selected OU.
Employee Garnishment Numbers	Indicates the employee garnishment numbers applicable for the jurisdiction.	List edit	Yes			The combo is defaulted with New when the garnishment numbers are not available for the employee.
Status	The option that indicates the Garnishment Number status.	Combo	Yes			The garnishment number status defined through the Maintain Quick Codes activity of the Payroll General Information BPC are listed as options.
Jurisdiction	The option that indicates the state descriptions defined for the country United States in which the person is employed.	Combo	Yes		Yes	The combo is loaded with Federal and the state descriptions defined for the country. The system displays Select by default on launch of the page.
Garnishment For	The option that indicates the garnishment category mapped to the jurisdiction.	Combo	Yes		Yes
Garnishment Number	Indicates the garnishment number of the employee.	Textbox	No		No
Originator	The county, state, town or district in which the order was generated.	Combo	Yes		Yes	Corresponding originator options are loaded based on the definition in Quick codes for the Business Process - Payroll Garnishments and Process Variable - Originator
Case Number	Enter the case number of the garnishment	Textbox	Yes
Order Received Date	Indicates the date on which the order was received from the court, authorized agency or Government agency.	Textbox	Yes		Yes	This date should be earlier or the same date as Order Effective From Date.
Order To be Effected from	Indicates the date from which the order is effective.	Textbox			Yes	This date can be the same date or earlier to the Order Release Date.
Order To be Effected Till	Indicates the date until which the order is effective.	Textbox			Yes	The Order To be Effected From and Order To be Effected Till should be at least a week apart.
Order Released Date	Indicates the order released date.	Textbox			No	Mandatory when the status is Released.
Garnishment Details Section
Claim Amount	Total amount for the garnishment deduction.	Textbox	Yes		Yes
Frequency of Withholding	An option that indicates the frequency of withholding the claim amount.	Combo	Yes		Yes	The options are Annually, Bi-weekly, Per order, Semi-monthly and Weekly.
Service Charge Details Section
Service Charge Amount / Percentage	The service charge of the service provider, in terms of a percentage of the employee's earnings or as a flat amount.	Combo	Yes		No	The combo is loaded with the options based on the Service Charge - Process Variable and Payroll General Information BPC definition.
Service Charge from Debtor	Enter service charge amount that has to be levied by the debtor.	Textbox	Yes		No
Service Charge from Creditor	Enter the service charge amount that has to be levied by the creditor.	Textbox	Yes		No
Garnishment For Child Support
Family Status of Employee for Child Support	The option that indicates the family status of employee for child support.	Combo	Yes		No	Corresponding options are loaded based on the definition in Business Process - Payroll General Information and Process Variable - Family Status.
IRS Tax Levy Section
Filing Status of Employee for Tax Levy	Indicates the filing status of the employee defined for the jurisdiction.	Combo	Yes		No	Filing status based on the Jurisdiction
Number of Allowances for Tax Levy	Indicates the number of allowances for tax levy.	Textbox	Yes		No
Number of Additional Allowances	Indicates the number of additional allowances.	Textbox	Yes		No
Percentage for Tax Levy	Indicates the tax levy percentage.	Textbox	Yes		No
Override Exemption and Withhold Full Amount	The option that indicates whether to override the exemption and withhold full amount or not.	Combo	Yes		No	The options are Yes and No. The system displays Select by default on launch of the page.
Other Garnishments Section
Employee Status	The option that indicates the employee status.	Combo	Yes		No	Corresponding options are loaded based on the definition in Quick Codes for the Business Process - Payroll Garnishments and Process Variable - Employee Status.
Number of Dependents	Enter the number of Dependents.	Textbox	Yes		No
Creditor Details Section
Creditor	The option that indicates the creditor details to whom the amount has to be paid.	List edit	Yes		Yes
Payment Method	The option that indicates the payment method for garnishment settlement amount with the creditor.	Combo	Yes		Yes	The options are Bank, Cash, Cheque and Others.