Editing an attendance type

Ensure that you have selected a record in the “Select Attendance Type to Edit” page by checking in the corresponding “Select” column of the multiline.
Select the “Modify Attendance Type” hyperlink at the bottom of the page.

You can select the record by clicking the hyper linked text in the description column of the multiline.
The “Edit Attendance Type” page appears.
The system displays the following fields.

Payroll General Info. Unit	The payroll general information unit selected in the previous page.
Date Format	The date format applicable to the login user. Tell me more
Attendance Code	The code of the attendance type record you selected in the previous page.
Period Unit Description	The description of the period unit attached to the selected attendance type record. You cannot change this field.
Language	By default, the login language of the record is displayed.
	From the “Language” drop-down list box, you can select any other language, to retrieve the record in the selected language.

To edit an attendance type

Edit all or any of the following fields.

Attendance Description	The description of the selected attendance type record.
Attendance Entry Mode	The mode of attendance entry of the selected attendance type record. By default the system will display the one specified earlier. From the drop-down list box select one among the following viz. “Direct Entry”, “Formula Based” and "ARS".
Effective From	The date from which the attendance record has come into effect.
Effective To	The date until which the changes of the record will be effective.
Rule	The name of the rule, if the attendance entry mode of the selected record is Formula Based or ARS.
	Help facility available

Note that if the rule has not been defined; select the “Define Rule” hyperlink and define the rule and return to the page.

To view modification history

You can view the effective dates of the previous versions of the record.

Effective From	The date from which the corresponding version of the record was in effect.
Effective To	The date till which the corresponding version of the record was in effect.

Select the “Previous” pushbutton to view the previous set of effective dates.
Select the “Next” pushbutton to view the next set of effective dates.

To specify the modification option

Select the required modification option i.e., “Correct” or “Update” from the “Modification Option” drop-down list box.

To edit the record without changing the effective dates

Select the “Correct” option.

To edit the record and change the effective dates

Select the “Update” option.

Note: If the modification option selected is “Update”, you are to specify a new effective date from which a new version will be created in which the changes made will be updated.

To specify the new effective from date

Specify the new date from which the changes should come into effect in the “New Effective From” field.
Select the “Save” pushbutton to save the details specified.

Applicable to	Specify the applicability to organizational units. This could be “All Org. Units”, “Login Org. Units” or “Selective Org. Units”.
	You can modify the organizational units to which the attendance type record will be made available. If the applicability is changed to “Selective Org. Unit”, the actual mapping must be done in the “Map Org. Units” page.

To delete the attendance type

Select the “Delete” pushbutton to delete the record from the database.

To save the details entered in any other language

Enter the following field.

Save in Language	By default the record is saved in the language selected in the beginning.
	Select the language in which you wish to save the modifications, from the drop-down list box.

To edit comments

Select the zoom icon beside the “Comments” field. The system displays a dialog box containing the comments that were entered previously, if any.
You can view, edit or delete the content.
Select the “OK” pushbutton to save the details and return to the previous page.
Select the “Cancel” pushbutton of the web page toolbar to return to the previous page without saving the details entered.

6 Hyperlinked topics below

Page objective

Use this page to modify or delete the attendance type record that you selected in the previous page.

What you can do in this page

To edit an attendance type

To view modification history

To specify modification option

To delete the attendance type

To save the details entered in any other language

To edit comments