Mapping a pay element to an account#

Mapping a pay element to account#

Select "Map Pay Element To Account#" from the left pane.
The "Map Pay Element To Account#" page appears.
The system displays the following.

Pay element Definition Unit	Select the organization unit in which you must Map a pay element to account(s). The drop-down list box displays all the organization units where you have permission to map pay elements to various account.
	A setup organization unit is an organization unit in which you normally define master information. There are other organization units that can access information from this setup organization unit. Tell me more
Date Format	The date format applicable to the login user. Tell me more

Enter the following.

Basis Code	From the drop-down list box, select the basis values to which the mapping of the pay element to account will be applicable. The system loads the drop-down list box with the basis values depending on the parameter defined in the "Payroll Setup" component. Example, if the basis parameter is set as "Work Location" in the Payroll Setup component, the system loads the Basis value as "Work Location".
Finance Book	From the drop-down list box select a finance book in which accounting entries for the pay element is to be recorded. The drop-down list box contains list of all the finance books created in the pay element definition unit.
Pay element Code	Enter the pay element code to which an account is to be mapped.
	Help facility available

As you enter the pay element code from the “Help”, the system will display the description of the pay element in the “Pay Element Description” field.
Select the “Credit Account for Non Payable Pay Element” check box if the pay element is of non-payable in nature and a credit account is to be created.
Select the “Show Mapping” pushbutton.

Enter the following in the "Finance Details" group box.

Release Payment Instance	From the drop-down list box, select the Release Payment Instance to which the mapping of the pay element to account will be applicable.
Finance Book	From the drop-down list box select a finance book in which accounting entries for the pay element is to be recorded. The drop-down list box contains list of all the finance books created in the pay element definition unit.
Bank Code	From the drop-down list box to select the bank code to which an account is to be mapped.

The system will display the mapping all the accounting details that have been defined earlier. If it is for the first time, all the fields will display with a blank value.

To map a common account number to the pay element

In the “Common Account” group box, enter the following fields

Common Account for Element ( Yes / No)	Select “Yes” from the drop-down list box, to indicate that the selected element must be assigned a single ledger account number.
	For example, if the selected pay element is Basic, all transactions of Basic across categories/grades from President to office assistant, will be assigned to the same ledger account number.
	Select “No” if a common account is not to be maintained.
Common Account #	Enter the account number for the common ledger account.
	Help facility available
From Date	Enter the start date from which the mapping of the account number to the pay element comes into effect.

To unmap the common ledger account number from the pay element

Enter the following field in the “Common Account” group box

To Date

The date until which the mapping was in effect.

From this date, the account number stands unmapped to the pay element

Note: You are to enter the values of common account code, from date and to date, only if you select “yes” in Common Account for Element” field.

To map different ledger account numbers to the pay element

In the “Common Account” group box, enter the following field

Common Account for Element

Select “No” from the drop-down list box, to indicate that the selected element will be assigned multiple ledger account numbers.

In the “Account Details” group box, enter the various account numbers to which the pay element must be mapped. If the details have been entered previously, the system will display the entered values. All the fields are editable.

Employment Unit	The description of the employment unit to which the account number must be mapped.
Grade Set Code	The grade set to which the account number is mapped.
	Help facility Available
Grade Code	The grade to which the account number is mapped.
	Help facility Available
Job Costing Type	From the drop-down list, select the job costing type applicable. The drop-down list displays the descriptions from the Quick Codes of the HR General Information.
Account #	The account code must be entered if you map for the first time, otherwise the system will display the account code. You can modify the same.
	Help facility Available
From Date	The date from which the mapping comes into effect.
To date	The date until which the mapping will be in effect.

Note: You must specify the employment unit to which grade set or grade must be mapped.
You can predefine in “Set Parameters” activity whether you must assign account numbers by only grade or grade set, only. If you haven’t specified, you can assign account numbers for the pay element based on employment unit(s) only.

After entering necessary data, select the “Save Mapping” pushbutton, to save the data entered.

6Hyperlinked topics below

Page objective

Use this page to map a specific pay element to either a single or multiple General Ledger accounts. You can carry out this activity only if the integration with Ramco Financials has been set to “Yes” in HR System Parameters.

What you can do in this page

To map a common account number to the pay element

To unmap the common ledger account number from the pay element

To map different ledger account numbers to the pay element