Selecting an employee for viewing processed attendance
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See page overview
Select “View Processed Attendance ” from left pane.
The “Select an Employee for Viewing Processed Attendance” page appears.
The system displays the following field.
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Date Format |
The date format applicable to the login user. Tell me more |
To view and select employee attendance records for a payset
From the “Payroll Attendance Unit“ drop-down list box, select the payroll attendance unit for which attendance details are to be viewed. See more details.
All the employment units under the selected payroll attendance unit are now available in the “Employment Attendance Unit” drop-down list box.
All the payrolls mapped to the selected employment unit will be now available in the “Payroll” drop-down list box
From the “Payroll” drop-down list box, select the payroll to which the employee’s payset is mapped.
From the “Payset” drop-down list box, select the payset to which the employee is mapped. All the paysets mapped to the selected employment unit are now available in the ‘Payset’ drop-down list box
Enter the process period for which the processed attendance data is to be viewed, in the “Process Period” field.
Select the attendance type for which you require to view these details, from the “Attendance Type” field
The multiline now displays a brief summary of attendance details of all the employees under the specified payset. These details are described below.
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Employee Code |
The code of the employee |
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Employee Description |
The description of the employee code. |
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Assignment Number |
The number of the assignment held by the employee for the specific period. |
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Attendance Units |
The number of period units attended by an employee for the selected process period This refers to the specific period unit that was defined for the attendance type in the "Create Attendance Type" activity. For example, Overtime could be an Attendance Type, for which the period unit was defined as Hour |
Note: The attendance details in each multiline row are for an individual assignment of an employee. If an employee has multiple assignments, each assignment will be a separate attendance record and occupies a separate row in the multiline
Select the employee attendance record for which you require to view exhaustive attendance details, by clicking on the check box in the multiline row.
Select “View Processed Attendance hyperlink at the bottom of the page.
To view and select employee attendance details for an entire payroll
Select the payroll attendance unit, the employment unit and the payroll.
Specify the process period and the attendance type for which you require to view attendance details.
The multiline displays the attendance details of all the employees mapped to the selected payroll. As mentioned earlier, the attendance records are assignment-specific. If an employee has multiple assignments, each assignment will form a separate attendance record For more information on the multiline fields, look up the previous section of this topic “To view attendance details of a payset”
Choose the employee assignment record for which you require to view complete details, by selecting the check box besides it.
To view and select attendance details of an individual employee
Select a payroll attendance unit, an employment unit, payroll and a payset.
Specify the process period and the attendance type for which attendance details are to be viewed.
Enter the employee code in the “Employee Code” field.
The multiline displays the attendance details of the selected employee. If the attendance details of multiple assignments are applicable for the selected process period, each assignment will form a separate multiline record
Choose the employee assignment record for which you require to view exhaustive attendance details, by selecting the check box besides it.
Select “View Processed Attendance” hyperlink at the bottom of the page.
6 Hyperlinked topics below
Use this page to view employee attendance records for an entire payroll, a payset or an individual employee if the attendance system is ARS or Formula based.
This page will enable you to view the number of attendance units spent by an employee for each of his assignments. This facility is available only when one or more pay elements under the specified payset / payrolls are computed based on attendance units.
You can view the attendance details of employees only if the mode of entry is
ARS or
Formula based (incase date wise attendance details are maintained)
Viewing attendance details involves selecting an organization unit group, an organization unit and a payroll. The attendance type and the process period for which attendance details are to be viewed must be specified. As the details are specified, the system will display the number of attendance units and the assignment number of each employee mapped to the specified payroll. If you select a payset, then the system will display these details of only those employees who are mapped to a specified payset.
To view the attendance details of an employee, you can select an employee whose attendance details are to be viewed.
Note: In this page you can select an employee record to view the processed employee attendance details. To view the processed attendance details of the selected record you are to enter the “View Processed Attendance” page.
To view and select employee attendance records for a payset
To view and select employee attendance details for an entire payroll
To view and select attendance details of an individual employee