Viewing appraisal exceptions

Select the “View Appraisal Exception Handling” link from the left pane.

The “View Appraisal Exceptions Handling” page appears.

Enter the following

Appraisal Admin Unit	The drop-down list box displays the set of organization units in which the Appraisal Admin component is deployed. Tell me more From the “Appraisal Admin Unit” drop-down list box, select the required organization unit.
Date Format	The date format that is applicable to the login user. Tell me more.
Appraisal Type	From the drop-down list box, select the type of appraisal for which you require to view performance appraisal records. It can be one of the following Annual Appraisal Confirmation Appraisal Contract End Appraisal Any other user-defined quick codes
Appraisal Calendar Code	Enter the code of the appraisal calendar in which the recording of performance appraisal records will be applicable. An appraisal calendar is a specific period of appraisal. For example, the appraisal calendar C1 is for the period 1 January 2003 to 31 December 2003. Help available.
Calendar Short Description	If you select the appraisal calendar through Help, the short description of the calendar is displayed.

Select “Get Overall Appraisal Rating Grade” pushbutton, to be able to view the exceptions for employees assigned a specific overall rating grade. Tell me more.
Enter some or all of the following fields

Employment Unit	From the drop-down list, select the employment unit for which you require to view performance appraisal records. This refers to the organization unit that holds the Employment Information component.
Employee Code	To retrieve the appraisal records of all employees whose employee codes contain specific characters, type in the starting character or characters of these employee codes. Alternatively, type in these characters in any combination with wild cards. Example. ECC1, will search for those employee codes that start with ECC1. Other examples are ECC1 and EC*C1.
Employee Name	To retrieve the appraisal records of all employees whose employee names contain specific characters, type in the starting character or characters of these employee names. Alternatively, type in these characters in any combination with wild cards. Example, Rob, will search for those employee names that start with Rob. Other examples are Rob and Rb.
Assignment No.	To retrieve the appraisal records of all employees whose assignments contain a specific number, type in the number. Alternatively, type in these numbers in any combination with wild cards.
Department Short Description	To retrieve the appraisal records of all the employees belonging to a specific department, type in the starting character or characters of this department. Alternatively, type in these characters in any combination with wild cards.
Position Title	To retrieve the appraisal records of all the employees holding a specific position title, type in the starting character or characters of this position title. Alternatively, type in these characters in any combination with wild cards.
Job Title	To retrieve the appraisal records of all the employees holding a specific job title, type in the starting character or characters of this job title. Alternatively, type in these characters in any combination with wild cards.
Grade Set Short Description	To retrieve the appraisal records of all the employees belonging to a specific grade set, type in the starting character or characters of this grade set description. Alternatively, type in these characters in any combination with wild cards.
Grade Short Description	To retrieve the appraisal records of all the employees belonging to a specific grade, type in the starting character or characters of this grade description. Alternatively, type in these characters in any combination with wild cards.
Appraiser Code	To retrieve the appraisal records of all employees whose appraiser codes contain specific characters, type in the starting character or characters of these appraiser codes. Alternatively, type in these characters in any combination with wild cards.
Appraiser Name	To retrieve the appraisal records of all employees whose appraiser names contain specific characters, type in the starting character or characters of these appraiser names. Alternatively, type in these characters in any combination with wild cards.
Reviewer Code	To retrieve the appraisal records of all employees whose reviewer codes contain specific characters, type in the starting character or characters of these reviewer codes. Alternatively, type in these characters in any combination with wild cards.
Reviewer Name	To retrieve the appraisal records of all employees whose reviewer names contain specific characters, type in the starting character or characters of these reviewer names. Alternatively, type in these characters in any combination with wild cards.
Search By	From the drop-down list, select the search by which you require to retrieve performance appraisal records. It can be one of the following: Overall Appraisal Rating Overall Appraiser Rating Overall Reviewer Rating
Overall Appraisal Rating Grade	To retrieve the performance appraisal records of all the employees who have been assigned a specific overall appraisal-rating grade, select this grade from the drop-down list box.
Overall Appraisal Rating From	To retrieve the performance appraisal records of all the employees whose overall appraisal rating falls within a given range based on the Search By option, enter the start of this range.
Overall Appraisal Rating To	To retrieve the performance appraisal records of all the employees whose overall appraisal rating falls within a given range based on the Search By option, enter the end of this range.
Review Completion Status	To retrieve the performance appraisal records of all the employees for whom the review completion is in a specific status, select the status from the drop-down list box.
Employee Acceptance Status	From the drop-down list box, select one of the following: “Yes”, to indicate that the employee has indicated acceptance of the performance appraisal “No”, to indicate that the employee has indicated that the performance appraisal is not accepted
Admin Closure Status	To retrieve the performance appraisal records of all the employees for whom the closure of the performance appraisal is in a specific status, select this status from the drop-down list box. You can choose one of the following: Closed Short close Reopen Blank (refers to all the options)
Overall Employee Appraisal Status	To retrieve the performance appraisal records of all the employees whose appraisal is in a specific status, select this status from the drop-down list box. You can choose one of the following: Completed Not completed

Select the “Search” pushbutton.

The multiline displays the following details of the employees that satisfy your search criteria

Employment Unit	The employment unit to which the employee belongs
Employee Code	The employee code of the employee
Employee Name	The name of the employee
Assignment No.	The assignment number of the employee.
Department	The department name of the employee.
Position Title	The position title of the employee.
Job Title	The job title of the employee.
Grade Set	The grade set of the employee.
Grade	The grade of the employee.
Overall Appraiser Rating	The overall appraiser rating given to the employee, in the performance appraisal.
Overall Appraiser Rating Grade	The overall appraiser rating grade given to the employee, in the performance appraisal.
Overall Reviewer Rating	The overall reviewer rating given to the employee, in the performance appraisal.
Reviewer Rating Grade Description	The rating grade description of the reviewer.
Overall Appraisal Rating	The overall appraisal rating given to the employee, in the performance appraisal
Overall Appraisal Rating Grade	The overall appraisal rating grade given to the employee, in the performance appraisal
Normalization Completion Status	The normalization completion given to the employee in the performance appraisal.
Reviewer Name	The name of the reviewer.
Review Completion Status	One of the following is displayed: “Yes”, to indicate that the appraisal can be closed without the review “No”, to indicate that the appraisal cannot be closed unless the reviews it
Overall Reviewer Remarks	The overall remarks on behalf of the reviewer.
Countersigning Officer	The employee code of the countersigning officer
Employee Acceptance Status	One of the following is displayed: “Yes”, to indicate that the employee has indicated acceptance of the performance appraisal “No”, to indicate that the employee has indicated that the performance appraisal is not accepted
Employee Comments	Any comments on behalf of the employee
Review Exception	One of the following is displayed: “Yes”, to override the value in the “Review Completion Status” field “No”, to indicate that the value in the “Review Completion Status” field is not to be overridden
Employee Acceptance Exception	One of the following is displayed: “Yes”, to override the value in the “Employee Acceptance Status” field “No”, to indicate that the value in the “Employee Acceptance Status” field is not to be overridden
Admin Closure Status	One of the following is displayed: ”Closed”, to indicate that appraisal exceptions cannot be handled in the appraisal ”Short close”, to indicate that the appraisal can be closed although all the required inputs for the appraisal are not available. For example, the appraisal may not be completed, but you can short close it if the employee has left the organization ”Reopen”, to indicate that the closed appraisal can be opened and exceptions handled.
Admin Remarks	Any comment by the appraisal administrator.

To proceed carry out the following:

Select the “Recommendations” link to view the recommendation details.
Select the "View 9 Box Rating Details" link at the bottom of the page to view the 9 box rating details.

6 Hyperlinked topics below

Page Objective

Use this page to view the appraisal exception handling.