• Select “View Contact Information” from the left pane.

• The  “Select Employee” page appears.

• The system displays the following details at the top right of the page.

Date Format

The date format that is applicable to the login user. More Details.

 

• Specify the following details.

Employee Code Setup Unit

The organization unit in which employee code parameters are defined for the login organization unit. Tell me more

             

• Select the employee record, either through the “Direct Entry” group box or through the “Search Criteria” group box.

Use this method if you know the complete employee code of the required employee.

• Enter the complete employee code of the employee for whom you want to view contact information, in the “Employee Code” field.

• Select the “View Contact Information” hyperlink beside.

• The “View Contact Information” page appears. All details of the selected record are displayed.

• To view contact information, refer to the topic “Viewing Contact Information”.

Use this method, if you know just a few characters of the employee code. In the search criteria group box, specify the search criteria based on which the system will fetch the records.

To specify the search criteria, you must enter one or more characters that the employee code contains. Search based on wild card characters is also supported. To narrow your search to the closest matching records, you can also enter search criteria for other details viz., the name of the employee, the employee type to indicate if the employee is a regular or contract employee etc., and the dates to indicate the probable period during which the employee joined.

• Enter the following search criteria values, in some or all of the following fields.

Employee Code	To view all the employee codes containing specific characters, type in the starting character or characters of these employee codes.
	Alternatively, type in these characters in any combination with wild cards. Example. ECC1*, will search for those employee codes that start with ECC1. Other examples are *ECC1 and EC*C1.
Employee Name	To view all the employee names containing specific characters type in the starting character or characters of these employee names.
	Alternatively, type in these characters in any combination with wild cards. Example. To get Jonathan, type in JO*, to search for those employee names that start with JO. Other examples are *NATHAN, JO*AN, and JONATH*.
Date of Joining From	Enter a value to indicate the probable date after which the employee joined. Example: If you enter 09/16/01, the system fetches the records of employees who joined after this date.
Date of Joining To	Enter a value to indicate the probable date before which the employee joined. Example: If you enter 11/11/01, the system fetches the records of employees who joined before this date.

             

             

Note: If you enter both the “Date of Joining From” and “Date of Joining To” details, the system fetches the record from the records of employees who joined during this period.

Employee Type

The type of the employee’s job. For example, Regular, Contract, Trainee, Consultant or Volunteer. The system lists the employee type values, applicable to the selected Employee Code Setup Unit, in the drop-down list box. From the drop-down list box, select the required value. By default, the system displays a blank value.

           

• Select the “Search” pushbutton.

Note: If only one search criteria value is entered, the system will fetch the records that satisfy this value. If more than one search criteria value is entered, the system will fetch the records satisfying all the specified values. If you do not enter any value in the search criteria group box and select the “Search” pushbutton, the system will fetch all the records that are available for the selected employee code setup unit.

• The system displays the following details in the multiline, for the employee records that satisfy the search criteria specified.

Employee Type	The type of the employee’s job, for example, Regular, Contract, Trainee, Consultant or Volunteer.
Employee Code	The unique code of the employee.
Employee Name	The name of the employee.
Date of joining	The date on which the employee joined the organization.

             

• Select the  hyperlink on the name of the required employee in the multiline.

• The system launches the “View Contact Information” page which you can use to view the contact information details.

 

Page objective

Use this page to select an employee to view contact information.