Recording identification information

Ensure that you are in the “Select Employee” page.

To select through direct entry

Enter the complete code of the employee in the “Employee Code” field.
Select the “Record Identification Information” hyperlink beside the employee code field.
The system displays the “Record Identification Information” page.

To select through search criteria

Use the search facility to fetch the required record in the multiline.
Select the data hyperlink on the name of the required employee.
The system displays the “Record Identification Information” page.
The system displays the following details.

Employee Code Setup Unit	The organization unit in which employee code parameters are defined for the login organization unit. Tell me more
Date Format	The date that is applicable to the login user. More Details.
Employee	The name and unique code of the employee. The system displays the value selected in the “Select Employee” page.
Employee Type	The type of the employee’s job. The employee type indicates whether the selected employee is a regular employee, hired on contract for a limited period or is a consultant etc.

Entering Physiological Information

Specify the following details in the “Physiological Information” group box.

Note: For a new military information record, the fields and drop-down list boxes will be blank. By default, the system displays the values specified previously for an existing record.

Blood Group	The blood group of the employee, for example, O positive and AB negative . From the drop-down list box, select the required option.
Smoker	Specify whether the employee is a smoker. From the drop-down list box, select the required option, either, “Smoker” or “Not Applicable”. By default, the value will be blank for a new record.
Height	The height of the employee. Enter the height in the field and select the required Unit, that is, centimeters, feet etc., from the drop-down list box beside.
Weight	The weight of the employee. Enter the weight in the field and select the required unit, whether kilograms, pounds, etc., from the drop-down list box beside.
Identification Marks	Any visible identification marks such as, birthmarks, scars from an injury etc. Enter the details in the free text field.

To enter identification marks

Select the Book icon beside the “Identification Marks” field. The system displays a dialog box containing the comments that were entered previously, if any.
You can view, modify or delete the content.
Select the “OK” pushbutton to save the details and return to the previous page.
Select the “Cancel” pushbutton to return to the previous page without saving the details entered.

To record identification information

Specify the following details in the “Identification Information” group box.

Note: For a new identification information record, the fields and drop-down list boxes will be blank. By default, the system displays the values specified previously for an existing record.

Identification Type	The type of document which is used to record identification information such as., passport, driving license etc. From the drop-down list box, select the required option. By default, the drop-down list box is for a new record.
Document No.	The unique number of the document specified as identification type. For example, if you specify the identification type as passport, you must specify the unique number of the passport in this field.

Note: If you modify the identification type, you are to enter the other details that correspond to the new identification type specified. For example, if you change the identification type from passport to driving license, you are to modify the values for the other details accordingly.

Place of Issue	The name of the place where the specified document has been issued. For example, if an employee received the driving license at Chicago, mention the place of issue as Chicago.
Issuing Authority	The name of the authority who has issued the document.
Date of Issue	The date on which the document has been issued.
Valid From	The date from which the document is valid.
Valid Till	The date till which the document is valid. For example, if the passport of an employee is valid for two years from the date of issue, specify the end date of the valid period in this field.
Remarks	The remarks you want to enter pertaining to the identification details of the employee.

Select the “Save Identification Information” pushbutton to save the details entered or modifications made.

Page objective

Use this page to record the identification information of the employee.