Record Contact Information USA

Record Contact Information - U.S.A

Through this activity, you can record or modify the contact information details of an employee. You can also record the complete address and other contact details under different Contact Types. You can also record the email, phone and fax number details.

Select the “Record Contact Information - U.S.A” activity under the “Employee Personal Information” business component.

The “Record Contact Information - U.S.A” page appears.

Note: By default, for a new contact information record, the fields and drop-down list boxes will be blank. For an existing record, the system displays the values specified previously.

Select the following details at the top of the page.

Employee Code Setup Unit

The organization unit in which employee code parameters are defined for the login organization unit.

Enter the following details at the top of the page.

Employee Code

The name and unique code of the employee.

Note: When the Login User’s role is mapped to the internal role – EMP, the system displays the Employee Code.

If the Login User’s role is mapped to the Internal role – ADM, the administrator can select the list of Employee Codes as per the DLS permissions.

The system displays the following details in the header.

Employee Type

The type of the employee’s job. The employee type indicates whether the selected employee is a regular employee or has been hired on contract for a limited period or is a consultant.

Select the following details.

Contact Type	The contact information type of the selected employee. For example, Communication, Holiday, Permanent or Residential. If you specify the contact type as “Holiday”, it indicates that the contact information being entered pertains to the contact address at which the employee could be contacted on a holiday. From the drop-down list box, select the required contact type.
Primary Address	Select the check box to indicate if the address entered for the selected contact type is the primary address of the employee. Leave the check box blank, if the address is not the primary address of the employee.

The system displays the following details in the header.

Effective From	The date from which the corresponding version of the contact information record is effective.
Effective To	The date till which the corresponding version of the contact information record is effective.

Click the “Previous” pushbutton to view the effective dates of the previous version of the record.
Click the “Next” pushbutton to view the effective dates of the next version of the record.
Enter the following details:

House / Street #	The address at which the employee could be contacted under the specified contact information type. Enter the complete address pertaining to the specified contact type. For example, if the contact type specified is “Holiday”, enter the address at which you can contact the employee on a holiday.
Street Name	The name of the street in which the employee resides in.

Select the following details.

Street Suffix	Use the drop-down list box to select the street suffix. The system displays "Select" by default on launch of the page.
Building Type	Use the drop-down list box to select the building type. The combo is loaded with the values defined the quick codes activity of Personal Information business process and Process Variable – Building Type.

Enter the following details:

Apartment Name	The name of the apartment in which the employee resides in.
Suite / Apartment #	The suite/apartment number in which the employee resides in.

Select the following details.

Country	The name of the country in the specified address. From the drop-down list box, select the required country name.
State	The name of the state of the address specified. From the drop-down list box, select the required value. The system lists the names of states available for the country specified.

Enter the following details:

Zip	The zip number of the city specified. For example, if the city specified is Los Angeles, enter the zip number applicable.
Phone	The contact phone number at the address specified. You can give two phone numbers. Enter the first phone number.
Fax	The fax number at the address specified.
Pager	The pager number of the employee.
Mobile	The mobile phone number of the employee.
Email	The email address of the employee.
Home Page	The web page address of the employee.
Comments	The remarks you want to enter about the contact information.

Select the following details.

Modification Option	Select the required modification option, either “Correct” or “Update” from the drop-down list box.
New Effective From	Enter the date and time from which a new version of the record must be created with the modifications you made.
Request for Deletion	Select this box, if you wish to delete the contact details.

Note: Request for Deletion is visible, when the Login User role is EMP.

Select the “Save” pushbutton to save the details entered.
Select the “Delete” pushbutton to delete the contact information record.