Authorize Air Passage Details

This page allows you to select an employee to authorize the air passage detail. A unique employee code is created for each employee who joins the organization. You can select the record either by directly entering the complete employee code or using the search criteria option. In the search option, you can specify search criteria, with or without wild cards, for a range of employee details. The system fetches an employee records that match the combination of search criteria specified.

Select the “Authorize Employee Air Passage Details” from the left pane.

The “Authorize Air Passage Details” page appears.

The system displays the following.

Employee Code Setup Unit	The organization unit to which an employee belongs.
Date Format	The date format applicable to the login user.

To select through Direct Entry

Use this method if you know the complete employee code of the required employee.
Enter the complete code of an employee; you want to authorize the Air Passage Detail, in the “Employee Code” field.
Select the “Authorize Employee Air Passage” hyperlink beside.

To select through Search Criteria

Enter the following details:

Employee Code	The identification code of an employee.
Employee Name	The name of an employee.
Grade Set	The grade set to which an employee belongs.
Grade	The grade of an employee.
Position	The short description of the position that an employee occupies.
Department	The short description of the department in which an employee works.

Click the “Search” pushbutton.

Note: If only one search criteria value is entered, the system will fetch the records that satisfy this value.

If more than one search criteria value is entered, the system will fetch the records satisfying all the specified values.

If you do not enter any value in the search criteria group box and select the “Search” pushbutton, the system will fetch all the records that are available for the selected employee code setup unit.

The system displays the following details in the Search Results multiline, for an employee record that satisfies the specified search criteria.

Employee Code	The identification code of an employee.
Employee Name	The name of an employee.
Department	The short description of the department in which an employee works.
Position	The position that an employee occupies.
Grade Set	The grade set to which an employee belongs.
Grade	The grade of an employee.
Status	The approval status pending for authorization.

To proceed, carry out the following

Select the “Authorize Employee Air Passage” hyperlink to go to “Authorize Individual Air Passage Details” page, in which you can authorize the air passage details of the selected employee.