Recording air passage eligibility details for an employee
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Select “Record Employee Air Passage Eligibility Details” from the left pane.
The “Record Employee Air Passage Eligibility Details” page appears.
The system displays the following.
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Date Format |
The date format applicable to the login user. |
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Employee Code Setup Unit |
The organization unit to which the employee belongs. |
Enter the identification code of the employee whose eligibility details you want to record/modify in the “Employee Code” field.
Select the “Get Employee Details” pushbutton.
The system displays the following information for the selected employee.
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Employee Name |
The name of the employee. This is displayed in the format set for the user in the User Preferences. |
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Department |
The short description of the department in which the employee works. |
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Position |
The short description of the position that the employee occupies. |
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Grade Set |
The grade set to which the employee belongs. |
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Grade |
The grade of the employee. |
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Status |
Current status of the record. |
Note: For new record, “Eligibility From” and “Eligibility To” fields are blank.
To record eligibility details
Specify the following details in the “Air Passage Eligibility” group box.
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Eligibility |
From the drop-down list box, select § Self: to indicate only the employee is eligible for air travel § Spouse: to indicate only one spouse is eligible for air travel § Children: to indicate only up to a maximum of two children are eligible for air travel |
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Class of Travel |
From the drop-down list box, select the class of travel eligible for the employee. For example, Executive class and Economy class. |
Specify the following details in the “Sector Details” group box.
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Country |
From the drop-down list box, select the native country. |
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Airport |
From the drop-down list box, select the city of destination. |
Enter your remarks in the “Comments” field.
From the drop-down list box of the “Modification Option” field, select “Update”.
Enter the date from which the air travel eligibility becomes valid in the “Effective From” field.
Select the “Save” pushbutton.
To change eligibility details
The system displays eligibility information for the selected employee, it is available.
Select the “Previous” pushbutton to view details of the record previous to the displayed record.
Select the “Next” pushbutton to view details of the record later than the displayed record.
You can modify the following fields – “Eligibility”, “Class of Travel”, “Country”, “Airport” and “Comments”.
To maintain history of changes
After you specify new values, select the following fields.
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Modification Option |
From the drop-down list box, select: § Update: to create a new record § Correct: to overwrite the existing record |
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Effective From |
The date from which the eligibility becomes valid. Note that you need to change this date only if you have selected “Update” in the Modification Option field. |
The system sets the following field for the previous record.
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Effective To |
The date till which the eligibility remains valid. |
To delete eligibility record
The system displays eligibility information for the selected employee, it is available.
Select the “Delete” pushbutton.
Use this activity to record terms and conditions of air passage eligibility for employees.
