Through this activity, you can record qualification information.

Selecting an Employee File: You can select the record either by directly entering the complete employee code or using the search criteria option. In the search option, you can specify search criteria, with or without wild cards, for a range of employee details. The system fetches the employee records that match the combination of search criteria specified. To increase the probability of finding the closest matching records, you can specify search criteria for as many details as possible. For example, you can search for the employee file based on the employee code, name of the employee, date of joining and the employee type details. You can look for employees whose employee type is “Contract” or the files of employees who joined the organization after or before a particular date. Specifying search criteria for more number of details will narrow your search to the closest matching records.

To use the search facility, specify search criteria for any or all of the following details:

• The entire or partial range of characters contained in the employee code.

• The entire or partial range of characters contained in the name of the employee.

• The entire or partial range of characters contained in the probable date on which the employee joined the organization.

• The entire or partial range of characters contained in the probable date before which the employee joined the organization.

• The employee type such as Regular, Contract, Trainee and Consultant.

The system fetches the records that match the combination of search criteria specified from which you can select the required record. If you do not specify search criteria, the system fetches all the employee file records available for the specified Employee Code Setup Unit.

Following selection of the required employee record, you can record or modify the information with regard to the employee’s qualifications.

Qualifications: Qualifications refer to the academic qualifications of the employee. To record assignment qualification, you are to specify,

• The unique code of the qualification. When you access the help page to select the qualification code, the system fetches the values for the description, level, specialization and qualification type details, applicable for the specified qualification code.

• The institution in which the employee acquired the qualification.

• The major and minor academic subjects pursued by the employee.

• The duration of study and the month and year of passing.

• The Grade Point Average and the rank and class scored by the employee.

• The nature of study, for example, part time, full time or through correspondence.

• The effective period of the qualification.

• The importance assigned to the qualification pertaining to the other qualifications possessed by the employee.

To record information with regard to the employee’s qualifications, you are to specify the unique code of the qualification. You can access the help page on qualification to fetch the values for the qualification description, level, type and specialization details applicable to the selected qualification code. These details are unique to each qualification code. The system fetches the values of these details based on the selected qualification code.

Next, you are to specify the name of the institution which awarded the mentioned degree, the major and minor subjects of academic study, the month and year in which the employee acquired the qualification. Also, you can indicate whether the nature of study was full time, part time or through correspondence, whether the employee received any sponsorship to acquire the qualification, the Grade Point Average and rank and class obtained by the employee.

To conclude, you can specify the period for which the qualification is effective, in the case of a license or certification and also the importance of qualification in relation to other qualifications possessed by the employee.

Getting familiar with the pages inside

Go to page…	…to carry out task
Select an Employee to record assignment qualification	Selecting an employee to record assignment qualification
Record Assignment Qualification	Recording  assignment - qualifications of the employee

What you can do in this activity

Through this activity you can record qualification information.