Editing a grade

Ensure that you are in the “Select Grade for Editing” page.

To select through direct entry

Enter the complete code of the grade in the “Grade Code” field.
Select the “Edit Grade” hyperlink beside the “Employee Code” field.
The system displays the “Edit Grade” page.

To select through search criteria

Use the search facility to fetch the required grade records in the multiline.
Select the data hyperlink on the required grade.
The system displays the “Edit Grade” page.
The system displays the following details.

Organization Structure Unit	The organization unit in which the organization structure component is deployed Tell me more
Date Format	The date format that is applicable to the login user. More Details
Language	The language you selected in the previous page is displayed. From the “Language” drop-down list box, you can select any other language, to retrieve the record in the selected language.
Grade Set Code	The unique code of the grade set to which the grade is be attached. Employees in the organization are classified into different grade sets. For example, all managers can be attached to the grade set ‘Managers’.
Grade Code	The unique code of the grade.

Viewing Effective Dates

You can use the “Access Data History” group box to view the effective dates of the previous versions of the record.

Effective From	The date from which the corresponding version of the grade record is effective.
Effective To	The date till which the corresponding version of the grade record is effective.

Select the “Previous” pushbutton to view the effective dates of the previous version of the record.
Select the “Next” pushbutton to view the effective dates of the next version of the record.

To edit the grade

Enter the following fields

Note: By default, the system displays the values specified previously for the details.

Grade Short Description	A brief description of the grade. For example, if the grade M1 is attached to the grade set ‘Managers’, you can enter the description of the grade as ‘Senior Managers’ or Snr Mngrs’ etc.
Grade Long Description	A more elaborate description to make the description of the grade clearer. For example, if you specified the short description for the grade M1 as ‘Senior Managers’, you can specify the long description as ‘All managers with more than five years experience'
Inactive	Select the check box only if you want to make the grade inactive. This means that the grade will not be applicable for use in other activities.
Comments	The comments you want to enter pertaining to the details entered.

To enter comments

Select the book icon beside the “Comments” field. The system displays a dialog box containing the comments that were entered previously, if any.
You can view, modify or delete the content.
Select the “OK” pushbutton to save the details and return to the previous page.
Select the “Cancel” pushbutton to return to the previous page without saving the details entered.

To indicate whether a modification history must be maintained

Enter the following fields

Modification Option	Select “Correct” or “Update” from the drop-down list box. If you select,
	“Correct”, the grade is modified without any change in the effective date.
	“Update”, the grade is modified and you must specify the new date from which it takes effect
New Effective From	If the modification option you chose is “Update”, you must specify the date from which the current modification of the grade will take effect.
Save in Language	The language you selected in the previous page is displayed. From the “Language” drop-down list box, you can select any other language, to translate the record to this language.

Note: While translating the details of a grade, you may choose to deactivate the grade. All other languages in which the grade is maintained are automatically deactivated l.

Applicable to	Choose the organization unit to which the department details will be made available. The options in the drop-down list box are described below.
	“All Org. Units” refers to all the applicable organization units for the setup unit.
	“Login (Operative/Current/Working/Chosen) Org. Unit” refers to the organization unit you selected in the “Unit Structure Setup” unit, if applicable.
	“Selective Org. Units” refers to a distinct set of applicable organization units to be specified in the “Org. Unit Mapping” page.
	“Existing Mapped Org. Units” refers to maintaining the most recent mapping of the applicable organization units.

Select the “Save” pushbutton to update the changes.
Select the “Delete” pushbutton to delete the grade record.

Page Objective

Use this page to edit grade details.