Editing a department

Ensure that you are in the “Select Department to Edit” page.

To select through direct entry

Enter the complete code of the department in the “Department Code” field.
Select the “Edit Department” hyperlink beside the employee code field.
The system displays the “Edit Department Details” page.

To select through search criteria

Use the search facility to fetch the required department records in the multiline.
Select the data hyperlink on the short description of the required department record.
The system displays the “Edit Department Details” page.
The system displays the following details at the top of the page.

Date Format	The date format that is applicable to the login user. More Details
Organization Structure Unit	The organization unit in which the organization structure component is deployed. Tell me more
Department Code	The unique code of the selected department.
Language	The language you selected in the previous page is displayed. From the “Language” drop-down list box, you can select any other language, to retrieve the record in the selected language.

Viewing Effective Dates

You can use the “Access Data History” group box to view the effective dates of the previous versions of the department record.

Effective From	The date from which the corresponding version of the department record is effective.
Effective To	The date till which the corresponding version of the department record is effective.

Select the “Previous” pushbutton to view the effective dates of the previous version of the record.
Select the “Next” pushbutton to view the effective dates of the next version of the record.

Editing Department Details

You can view and edit the following department details.

Note: By default, the system displays the values specified previously for the details.

Department Short Description	A short description to identify the department. For example, if the department being edited is “Administration”, you can enter the short description as “Admin”.
Department Long Description	A long description to make the department description more clear. For example, if the short description entered is “Admin”, you can enter the long description as “To handle administration with regard to Marketing and Sales”.
Inactive	Indicate whether you want the department to be active and available for use or otherwise. If the department is active, it indicates that it is available for use in other activities.
	To deactivate: Select the check box.
	To activate: Leave the check box blank.
Comments	The comments entered pertaining to the details.

To edit comments

Select the book icon beside the “Comments” field. The system displays a dialog box containing the comments that were entered previously, if any.
You can view, modify or delete the content.
Select the “OK” pushbutton to save the details and return to the previous page.
Select the “Cancel” pushbutton to return to the previous page without saving the details entered.

Modifying the record

You can modify an existing department record using either the “Correct” or “Update” modification options. If you select the “Correct” option, the system modifies the record without changing the effective dates. If you select the “Update” option, you are to provide a “New Effective From” date and time. The existing record will become ineffective from one minute prioir to the “New Effective From” value. The system opens a new record effective from the “New Effective From” value specified.

To modify the department details, specify the following:

Modification Option

Select the required modification option, either “Correct” or “Update” from the drop-down list box.

New Effective From

Enter the date from which a new version of the record along with the modifications you made, should be created..

Save in Language

The language you selected in the previous page is displayed.

From the “Language” drop-down list box, you can select any other language, to translate the record to this language.

Applicable to	Choose the organization unit to which the department details will be made available. The options in the drop-down list box are described below.
	“All Org. Units” refers to all the applicable organization units for the setup unit.
	“Login (Operative/Current/Working/Chosen) Org. Unit” refers to the organization unit you selected in the “Unit Structure Setup” unit, if applicable.
	“Selective Org. Units” refers to a distinct set of applicable organization units to be specified in the “Org. Unit Mapping” page.
	“Existing Mapped Org. Units” refers to maintaining the most recent mapping of the applicable organization units.
Comments	The comments you want to enter with regard to the details specified.

To update changes in the department record

Select the “Save Department” pushbutton at the bottom of the page.

To delete the department record

Select the “Delete Department” pushbutton at the bottom of the page.

Page Objective

Use this page to edit department details.