Recording manpower planning for Departments

Select the hyperlinked “Planning Calendar” in the multiline of the “Select Manpower plan“page.

The “Manpower Planning for Departments” page appears.

The system displays the following

Planning Unit	The description of the organization unit in which manpower planning component is deployed.
Date Format	The date format that is applicable to the login user.
Planning Calendar	The description of the planning calendar.
Planning Period	The planning period for which you must record the manpower planning details.
Plan Period	The start date and the end date of the planning calendar.

To record plan details

Enter the following

Plan Code	The unique code for the manpower plan.
Plan Description	The description of the manpower plan.

Complete Explosion

Select the “Complete explosion checkbox to expand all the departments for which login employee is Manager/supervisor.

You can explode and select any one department and the system displays the details of the selected department in the multiline.

Example- If the logged in user is the Manager/Supervisor of Neuro vision and Refractive Surgery departments then only these departments will be displayed in manpower tree. The user can do manpower planning only for the departments listed in the tree structure.

The system displays the following in the multiline

Employment Unit	The employment unit for which you require to do the manpower planning.
Work Location	The work location for which you require to do the manpower planning.
Department	The department for which you require to do the manpower planning.
Position Title	The title of the position for which you require to do the manpower planning.
Job Title	The title of the job for which you require to do the manpower planning.
Grade Set	The grade set for which you require to do the manpower planning.
Grade	The grade for which you require to do the manpower planning.

The system displays the following in the multiline for a combination of employment unit, work location, department and the selected planning dimension.

Budgeted Headcount	The total headcount in the department for the previous approved planning calendar. Note: If the budgeted headcount is blank, you can enter the budgeted headcount
Existing Headcount	The existing number of employees mapped to the primary assignment in the department.
Variance Headcount	The difference between the budgeted headcount and the existing headcount in the department.
Budgeted FTE	The total FTE of the previous approved planning calendar in the department. Note: If the budgeted FTE is blank, you can enter the budgeted FTE
Existing FTE	FTE= Standard Hours per week/FTE standard hours per week. The existing FTE depends on the employee’s cost center mapping and the department cost center distribution.
Variance FTE	The difference between the budgeted FTE and Existing FTE in the department.
Total Headcount	The formula for computing the total headcount is as given below. Total Headcount = Existing Headcount + Additional Headcount Required (excl. vacancy)
Total FTE	The formula for computing the total FTE is as given below. Total FTE = Existing FTE + Additional FTE Required (excl. vacancy)

Enter the following in the multiline.

Note: Enter the starting character as “+” in the Additional Headcount/FTE Required fields to increase the headcount. Enter the starting character as “-“ in the Additional Headcount/FTE Required fields to reduce the headcount/FTE.

Addl Headcount Reqd (excl. vacancy)	The additional number of employees required excluding the number of vacant positions.
Additional FTE Reqd. (Excl Vacancy)	The additional number of employees required for FTE(Full Time Equivalent) excluding the number of vacant positions for FTE.
When Required (Q1/Q2/Q3/Q4)	The quarter of the year for which the additional headcount is required. Note that it is mandatory to enter a value in this field if you have entered a value in the Additional Headcount Required(excl.vacancy) field.
Total Headcount	The formula for computing the total headcount is as given below. Total Headcount = Existing Headcount + Additional Headcount Required (excl. vacancy)
Total FTE	The formula for computing the total FTE is as given below. Total FTE = Existing FTE + Additional FTE Required (excl. vacancy)
Remarks	If the Additional Headcount Reqd and Additional FTE Reqd columns do not match, enter the number of hours or number. of sessions per week for the part time employee in this field.

The system also displays the following details

Total Overall Headcount

The sum of the total headcount specified in each row of the multiline.

Select the “Attach Document” pushbutton and browse to search and attach the document for the defined manpower planning chart and planning calendar. The file name of the attached document will be displayed adjacent to Attach Documents pushbutton in the “Manpower Planning for Department” page.

To edit a manpower plan

Select the “Planning Unit” in the “Select Manpower Plan” page.
Enter the search criteria and select the “Search” pushbutton.
Select the hyperlinked “Planning calendar” in the multiline.

The “Manpower Planning” page appears.

The system displays the details in the “Manpower Planning” page.

Edit the required details.
Select the “Save” pushbutton to save the changes of the manpower plan.

Note: You can only edit the records in “Draft” Status.

To delete a manpower plan

Select the “Planning Unit” in the “Select Manpower Plan” page.
Enter the search criteria and select the “Search” pushbutton.
Select the hyperlinked “Planning calendar” in the multiline.

The “Record Manpower Planning” page appears.

The system displays the details in the “Record Manpower Planning” page.

Select the “Get Plan Details” pushbutton. The system displays the details of the specific manpower plan
Select the “Delete” pushbutton to delete the selected version of manpower plan.

To enter new department – position

Select the “New Entry” pushbutton in the “Manpower Planning” page.

The “New Department - Position” page appears.

6 Hyperlinked topics below

Page Objective

Use this page to record manpower planning for departments.