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Select the hyperlinked “Planning Calendar” in the multiline of the “Select Manpower plan to Authorize“ page.
The “Authorize Manpower Plan” page appears.
The system displays the following
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Planning Unit |
The description of the Organization Unit in which manpower planning component is deployed. |
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Date Format |
The date format that is applicable to the login user. |
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Planning Calendar |
The description of the planning calendar. |
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Planning Period |
The planning period for which you must record the manpower planning details. |
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Plan Code |
The unique code for the manpower plan. |
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Plan Description |
The description of the manpower plan. |
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Plan Period |
The start date and the end date of the planning calendar |
The system displays the following in the multiline
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Employment Unit |
The employment unit for which the manpower planning was structured. |
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Work Location |
The work location for which the manpower planning was structured. |
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Department |
The department for which the manpower planning was structured. |
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Position Title |
The title of the position for which the manpower planning was structured. |
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Job Title |
The title of the job for which the manpower planning was structured. |
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Grade Set |
The grade set for which the manpower planning was structured. |
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Grade |
The grade for which the manpower planning was structured. |
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Budgeted Headcount |
The total headcount of the previous approved planning calendar. |
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Existing Headcount |
The existing number of employees mapped to the primary assignment. |
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Variance Headcount |
The difference between the budgeted headcount and the existing headcount. |
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Budgeted FTE |
The total FTE of the previous approved planning calendar. |
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Existing FTE |
FTE= Standard Hours per week/FTE standard hours per week. The existing FTE depends on the employee’s cost center mapping and the department cost center distribution. |
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Variance FTE |
The difference between the budgeted FTE and Existing FTE |
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Addl Headcount Reqd (Excl. Vacancy) |
The additional number of employees required excluding the number of vacant positions. |
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Additional FTE Reqd.(Excl. Vacancy) |
The additional number of employees required for FTE(Full Time Equivalent) excluding the number of vacant positions for FTE. |
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When Required (Q1, Q2, Q3, Q4) |
The quarter of the year for which the additional headcount is required. |
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Total Headcount |
The formula for computing the total head count is as given below. Total Headcount = Existing Headcount + Additional Headcount Required (excl. vacancy) |
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Total FTE |
The formula for computing the total FTE is as given below. Total FTE = Existing FTE + Additional FTE Required (excl. vacancy) |
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Remarks |
If the Additional Headcount Reqd and Additional FTE Reqd columns do not match, enter the number of hours or number. of sessions per week for the part timer in this field |
The system also displays the following details
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Total Overall Headcount |
The sum of the total headcount specified in each row of the multiline. |
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Existing Headcount updated on |
The date on which the existing headcount was updated for the manpower plan. |
Select the “Authorize” pushbutton to authorize the manpower plan.
Note: HR should enter new Departments and Positions in system before authorizing the manpower plan of department.
If HR clicks the Authorize button for Manpower plan for any Department then new position (if entered by department head) must be created in position master
To reject a manpower plan
Select the “Planning Unit” in the “Select Manpower Plan” page.
Enter the search criteria and select the “Search” pushbutton.
Select the hyperlinked “Planning calendar” in the multiline.
The “Authorize Manpower Planning” page appears.
The system displays the details in the “Authorize Manpower Planning” page.
Enter the reason for rejection in the following field.
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Rejection Remarks |
The reason for rejection of the manpower plan. |
Select the “Reject” pushbutton to reject the manpower plan.
Select the “View Attach File” pushbutton and browse to search and view the document attached for the manpower planning chart and planning calendar.
6 Hyperlinked topics below
Use this page to authorize or reject the manpower plan for departments