Processing leave entitlement - non-calendar-based
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Select the “Process Leave Entitlement – Non-Calendar-based” option from the left pane.
The “Process Leave Entitlement – Non-Calendar-Based" page appears.
The system displays the following
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Date Format |
The date format applicable to the login user. |
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Enter the following
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Leave Processing Unit |
The organization unit where the “Employee Leave Setup” component is deployed to process the various leave types for all the employment units interacting with it. |
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Processing Date |
The date on which the leave entitlement must be processed. Tell me more. |
The system displays the following details of all the non-calendar based leave types in the organization unit
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Leave Type |
The code of each leave type that is non-calendar-based. |
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Process Status |
Indicates the status of processing of entitlement for the leave type. This field will be blank, at this stage. |
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In the multiline, check the box beside each leave type for which leave entitlement must be processed.
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Select the “Save Parameters” pushbutton.
The Session ID is generated.
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Select the “Process” pushbutton, to process the employee records
The system displays the following fields
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Session ID |
The session ID uniquely identifies the processing that the system carries out, on a specified set or batch of employee records. |
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Process Status |
The status of the processing; this will be “Initiated”. |
6 Hyperlinked topics below
Use this page to process leave entitlement for all employees mapped to the specified non-calendar based leave types.
Enter a date in the “Processing Date” field, to request the system to process for the next sequential period after the last processed period. The working of the system will depend upon whether
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The employee’s leave entitlement is not updated
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The employee’s leave entitlement is updated
The employee’s leave entitlement is not updated:This implies that the employee’s entitlement has never been processed, or has not been processed for the last few periods. In such instances, when you enter the processing date, the system first identifies the last period for which the processing was completed. The system will now process for the next sequential period after the last processed period.
For example, the employee joined on March 5 2003, and the periodicity for the leave type Casual Leave is 6 months. It means that his first period is from March 5 2003 until September 4 2003, his next period from September 5 2003 until March 4 2004, and so on. The employee’s entitlement has never been processed.
On November 2 2004, the HR user may decide to process the employee’s entitlement, and he enters the date as November 2 2004, in the “Process Leave Entitlement Non-Calendar-Based” page. However, the system will process the employee’s entitlement for the period March 5 2003 to September 4 2003. If the HR user decides to again process the employee’s leave entitlement units, and enters November 2 2004 again, the system will now process for the period from September 5 2003 until March 4 2004. The HR user, therefore, requires to continue the processing until the employee’s current period is reached, if his processing is to be updated for the current period.
The employee’s leave entitlement is updated:This implies that the employee’s entitlement for past periods was processed. Using the example above, consider that the same employee’s leave entitlement units were all processed except for the current period.
On November 2 2004, when the HR user decides to process the employee’s entitlement, he enters the date as November 2 2004.The system derives the employee’s current period as September 5 2004 until March 4 2005, and calculates the leave units to which he is entitled for this period.