Setting leave parameters

Select the “Set Leave Parameters” option from the left pane.

The “Set Leave Parameters" page appears.

The system displays the following.

Date Format

The date format applicable to the login user.

Enter the following

Leave Definition Unit	Select the organization unit in which you must specify the parameters. Tell me more.
Standard Hours per day	The standard number of working hours per day, for calculating leave. For example, employee Catherine applies for leave from 01 Sep 2002, which is a whole day session, to 03 Sep 2002, which is also a whole day session. If the standard working hours for an organization are 9, the leave units will be calculated as follows: 9*3 = 27 hours or 3 days.
Grace Period for Carry Over Processing (in days)	The number of days by which the carry over processing will be deferred, immediately after the completion of a leave calendar. For example, the calendar period is 01 Jan 2002 to 31 Dec 2002. The carry over process will normally be done on 31 Dec 2002. If the grace period for carry over processing is 5 days, the carryover processing will be done on 5 Jan 2002.
Override Carry Over Units	Indicate whether the authorizer can override the carry over units, which are the total number of leave units that are carried over to the subsequent leave calendar. Select “Yes” if the entitlement units need to be overridden Select “No” otherwise.
Modification of Leave Request by Authorizer	Indicate whether the authorizer can modify the details of a leave request. Select “Yes” if details of a leave request can be overridden Select “No”, otherwise.
Allow Leave Applications for a Closed Period	Indicate whether the authorizer or employee can override the leave applications for a closed calendar period. Select “Yes” if the leave application can be accepted. Select “No” otherwise
Time Management Integration	Indicates the type of integration a leave component has with the Time Management component. Select “Full” if there is a total integration with the Time Management System. If you choose this, the Time Management details will be available in the leave application. Tell me more. Select “Partial” if there is only a partial integration. If you choose this, only the Holiday List will be available in the Leave Management business process.
Display Balance For	The number of years for which you require to view the leave balance in "View Leave Summary" page.
Service Date Based On	From the drop-down list box, select any one of the following options "Date of Joining" indicates that the service date must be computed from the date of joining. "Rehire Date" indicates that the service date must be computed from the date of rehire.
Effective Date for Shift Based On	From the drop-down list box, select any one of the following options "Start Date" indicates that the shift period will be computed from the date prior to the leave application date. "End Date" indicates that the shift period will be computed from the leave application date to the next date.
Is Covering Officer Mandatory for Leave Application	From the drop-down list box, select any one of the following options "Yes" indicates that it is mandatory to have a covering officer to apply for leave. Note that covering officer is the officer who is substitute for the employee on leave. "No" indicates that it is not mandatory to have a covering officer to apply for leave. Note that covering officer is the officer who is substitute for the employee on leave.
Is Covering Officer Mandatory for Back Dated Appln	From the drop-down list box, select any one of the following options "Yes" indicates that it is mandatory to have a covering officer for back dated leave application. Note that covering officer is the officer who is substitute for the employee on leave. "No" indicates that it is not mandatory to have a covering officer for back dated leave application. Note that covering officer is the officer who is substitute for the employee on leave.
Allow Overlapping Leave Application	From the drop-down list box, select any one of the following options "Yes" indicates that you have the facility to submit multiple leave applications until one leave application gets authorized. "No" indicates that you cannot submit multiple leave applications.
Allow Leave Appln Beyond Notified Date for Resigned Employees	From the drop-down list box, select any one of the following options "Yes" indicates that you can apply for leave beyond the notification date of resignation. "No" indicates that you cannot apply for leave beyond the notification date of resignation.
Consider Pending Application for Leave Balance	From the drop-down list box, select any one of the following options "Yes" indicates that the pending leave application must be considered for computing the leave balance. "No" indicates that the pending leave application must not be considered for computing the leave balance.
Include Break Time as Part of Hourly Leave Taken Units	From the drop-down list box, select any one of the following options "Yes" indicates that the break time must be included for computing the hourly leave taken by the employee. "No" indicates that the break time must not be included for computing the hourly leave taken by the employee.
Display leave Types Irrespective of Leave Type – Role Permission	From the drop-down list box, select any one of the following options "Yes" indicates that all the leave types must be displayed irrespective of the mapping of leave types to the roles in the "Maintain Leave Type Role Permission" activity. "No" indicates that only the leave types mapped to the role must be displayed in the "Maintain Leave Type Role Permission" activity.
Display leave Reasons Irrespective of Leave Type – Reason Mapping	From the drop-down list box, select any one of the following options "Yes" indicates that all the leave reasons, which includes the leave reasons in quick codes must be displayed irrespective of the mapping of leave type to reasons in the "Maintain Leave Reason" activity. "No" indicates that only the leave reasons mapped to the leave type in "Maintain Leave Reason" activity will be displayed.
Leave Eligibility Based On	From the drop-down list box, select any one of the following options "Divisional Status" indicates that the leave eligibility is based on divisional status "Grade Set - Grade" indicates that the leave eligibility is based on grade set - grade. "Grade Set - Grade - Position" indicates that the leave eligibility is based on grade set - grade - position "Position" indicates that the leave eligibility is based on position "Job" indicates that the leave eligibility is based on job.

Select the “Save” pushbutton to save the settings of parameters.

6 Hyperlinked topics below

Page Objective

Use this page to set the leave parameters, which influence the business process flow of leave management.

Continuation of example on “Override Requested Leave Units”

This need can arise in situations where an employee needs to work for 5 days or 40 hours / week, which is a pay period. The employee clocks in 28 hours, during Monday, Tuesday and Wednesday. The employee now wishes to apply for leave, for Thursday and Friday.

Instead of applying for 2 days or 16 hours of leave, the employee can apply for 12 hours of leave, because she has already clocked in 28 hours for the week. This process allows the employee to get the full pay for the week and save on her leave balance by 4 hours.

Example of full integration with Time Management

For instance, if the standard hours per day are 9, and an employee avails leave for 2 hrs, 3hrs and 4 hrs of leave on three different occasions, these availed hours together will be accounted as 1 day of leave.

But, if the Time Management details are available, the system accounts the availed units based on the Time Management shift details available