Maintaining leave eligibility

Select the “Maintain Leave Eligibility” link in the “Create Leave Type" page, or
Select the “Maintain Leave Eligibility” link in the "Edit Leave Type” page, or
Select the “Maintain Leave Eligibility” link in the "View Leave Type” page.

Note: You can only view the details of the page if the screen is launched from the "View Leave Type" activity. Likewise the history of modifications is applicable only if the screen is launched from the "Edit Leave Type" activity.

The “Maintain Leave Eligibility” page appears.

The system displays the following.

Date Format

The date format applicable to the login user.

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Enter the following

Leave Definition Unit

From the “Leave Definition Unit” drop-down list box, select the organization unit for which you require to maintain leave eligibility.

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Leave Type

From the drop-down list box, select the leave type.

Leave Scheme

From the drop-down list box, select the leave scheme. Note that, leave schemes are mapped to the employee in “Employment Information” component.

To record the parameters for the leave eligibility values

Enter the following in the multiline.

Note that, you can enter “*”(asterisk) in the fields; “Department”, “Grade set”, “Grade, “Position”, and “Job”; this implies that the leave eligibility value is applicable to all the departments, grade sets, grades and positions if * (asterisk) is entered in the respective fields.

Department	The unique code of the department. Help Available
Department Description	The description of the department.
Divisional Status	From the drop-down list box, select the divisional status for which you intend to define the leave eligibility values.
Grade Set	The grade set for which you require to define the leave eligibility values. Help Available
Grade Set Description	The description of the grade set.
Grade	The unique code of the grade. Help Available
Grade Description	The description of the grade.
Position	The unique code of the position. Help Available
Position Title	The title of the position.
Job	The unique code of the job. Help Available
Job Description	The description of the job.
Shift Grp Desc	From the drop-down list box, select the shift group for which you intend to define the leave eligibility values. Example 12 Hour Shift Group.
Service Type	From the drop-down list box, select the unit of service type as any one of the following. Days Months Weeks Years
Service From	The numerical value of the service period for which the leave eligibility values defined are applicable.
Service To	The numerical value of the service period until which the leave eligibility values defined are applicable.
Eligibility Units	The number of eligibility units of leave entitled for the specified parameters of the leave type and leave scheme.
Duration	From the drop-down list box select the duration of the leave eligibility as “Days” or “Hours”.
Encashment Capping	The maximum number of leave units, which can be encashed.
Encashment Block	The number of leave units in each block to encash leave. For example an encashment can only be in multiples of 5 units if you enter “5” in the encashment block.
Minimum Encashable Units	The minimum number of leave units required before employee can encash the leave.
Carry Over Capping	The number of balance leave units that can be carried over to the next year.
Years of Balance to Carry Over	The maximum number of years of leave balance that can be carried over to next year.
Remarks	The remarks pertaining to the leave eligibility defined for the specific leave type and leave scheme.

To indicate whether a history of the modifications must be maintained

Enter the following.

Modification Option

Select “Correct” or “Update” from the drop-down list box.

If you select “Correct”, the history of modifications is not stored by the system. The record is merely updated with latest values, and the system treats the modification date of the record to be the same as “Effective Date“ you specified when you created the record.
“Update”, the system stores the history of modifications, by inserting a new record to track each change to the record. The previous record is internally closed. When you select “Update”, you must also enter the date from which the changes must become effective.

New Effective From

If the modification option you chose is “Update”, specify the date from which the current modification will be in effect. The system maintains the “Effective To Date” of the previous record to be one day less than the “New Effective From” date.

Select the “Previous” pushbutton beside the “Access Data History” label, to view the previous changes, if any, made to the selected leave type and leave scheme.

If no previous record exists, the system will display the current record.

Select the “Next” pushbutton beside the “Access Data History” label, to view the next change of the eligibility details for the leave type and scheme.
Select the “Save” pushbutton.

To edit the parameters of the leave eligibility values

From the drop-down list box, select the leave definition unit, leave type and leave scheme.

The system displays the values for the leave eligibility in the multiline.

Edit the required parameters of the eligibility values in the multiline.
Select the “Save” pushbutton.

To delete the parameters of the leave eligibility values

From the drop-down list box, select the leave definition unit, leave type and leave scheme.

The system displays the parameters for the leave eligibility value in the multiline.

Select the checkbox corresponding to the eligibility values that you wish to delete.
Select the “Delete” pushbutton.

The entire history of the leave eligibility defined for a specific combination of leave type and leave scheme are deleted.

Page Objective

Use this page to maintain leave eligibility.

What you can do in this page

To record the parameters for the leave eligibility values

To indicate whether a history of the modifications must be maintained

To edit the parameters of the leave eligibility values

To delete the parameters of the leave eligibility values