Processing Form 16
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Select the “Form 16” hyperlink from the left pane.
The “Form 16 Process” page appears. The system displays the following.
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Date Format |
The date format applicable to the login user. |
Enter the following details.
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Tax Processing Unit |
Select the tax-processing unit from the drop-down list box, to process the Form 16 of the employees mapped to it. By default, the system displays with “Select” Value. |
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Tax Year |
By default, the system displays the current tax year. The drop-down list box lists all the tax years defined in the “Create Tax Year” activity. |
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Current tax year indicates the year in which the system date falls within the start and end date of the tax year. If such tax year is not defined, the system will default “Select” value. |
Select the “Process All employees” check box to indicate that the Form 16 processing must be performed to the employees mapped to the selected tax-processing unit
Use this method, if you know just a few characters of the employee code. In the filter criteria group box, specify the search based on which the system will fetch the records.
To specify the filter criteria, you must enter one or more characters that the employee code contains. Search based on wild card characters is also supported.
In the “Filter Criteria” group box enter the following search criteria values.
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Employee Code |
To view all the employee codes containing specific characters, type in the starting character or characters of these employee codes |
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Alternatively, type in these characters in any combination with wild cards. Example: ECC1*, will search for those employee codes that start with ECC1. Other examples are *ECC1 and EC*C1 | |
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Employee Name |
To view all the employee names containing specific characters type in the starting character or characters of these employee names |
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Alternatively, type in these characters in any combination with wild cards. Example: To get Jonathan, type in JO*, to search for those employee names that start with JO. Other examples are *NATHAN, JO*AN, and JONATH* | |
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Employment Unit |
The employment unit to which the employees are mapped and whose Form 16 processing must be made. |
Select the “Get” pushbutton.
The system displays the details in the multiline, for the employee records that satisfy the search criteria specified. You can modify any or all of them.
Note: If only one search criteria value is entered, the system will fetch the records that satisfy this value. If more than one search criteria value is entered, the system will fetch the records satisfying all the specified values. If you do not enter any value in the search criteria group box and select the “Get” pushbutton, the system will fetch all the records that are available for the selected employee processing unit and employment unit.
Select the employees whose processing must be performed by checking in the “Select” column of the records in the multiline.
Select the “Save Parameters” pushbutton.
The system checks all the prerequisites required for the processing are satisfied and generate a session ID.
Note: You cannot process without a session ID.
Once the system ID is generated, the selected employee(s) is ready to be processed.
Select the “Process” pushbutton, to enable tax processing.
The tax processing begins.
Use this page to process Form16 for an employee or group of employees.