Authorizing Form 12B - Previous Employment Details

Ensure that you have selected the employee whose details must be authorized by selecting the employee name in the “Select employee to authorize previous employment Details-12B” page.

The “Form 12B - Previous Employment Details” page appears.

The system displays the following.

Employee Tax Data Unit	The employee tax data unit selected in the previous page.
Date Format	The date format applicable to the employee.
Employment Unit	The employment unit selected in the previous page.
Date	The system displays the current date.
Employee Code	The unique code of the logged in employee.
Employee Name	The name of the logged in employee.
Company	The name of the company.

The system displays the instructions for authorizing previous employment details in the “Instructions” group box.

Enter the following in the “Income from Previous Employer - Details” group box:

Tax Year	The tax year for which the tax declarations of the employees must be recorded. By default, the system displays the current tax year. The drop-down list box lists all the tax years defined in the “Create Tax Year” activity.
	Current tax year indicates the year in which the system date falls within the start and end date of the tax year. If such tax year is not defined, the system will default with “Select” value.

The system displays the following.

Status

The status of the previous employer details.

Enter the following in the “Employer Details” multiline:

Employer’s Name	The name of the previous employer.
Employer’s PAN	The Permanent Account Number (PAN) of the employer.
Employer’s TAN	The Tax Account Number (PAN) of the employer.
Employment From	The date from which the logged in employee worked in the organization.
Employment To	The date until which the logged in employee worked in the organization.

Select the “Save Employer Details” pushbutton.
Enter the following:

Select Previous Employer

From the drop-down list box, select the previous employer to authorize the salary details. The system loads the drop-down list box with the employer names entered in the “Employer Details” multiline.

Enter the following in the “Previous Employment Income Details” multiline:

Salary Details	The salary details as mentioned in the Form 16 applicable for the selected previous employer. Example, Income Tax Deducted, Provident Fund.
Submitted Amount	The amount against each entity/ element of the salary details.
Employee Remarks	Any remarks pertaining to the previous employment income details.
Authorized Amount	The amount authorized against the submitted amount.
Processor Remarks	Any remarks related to the previous employment income details.

Select the “Save as Draft” pushbutton to save the previous employment details as a draft.

The system updates the Status to “Draft”.

Select the checkbox to certify the logged in employee has furnished all the previous employer’s details.
Select the “Submit” pushbutton.

The system updates the Status to “Submitted”.

Note: It is mandatory to select the checkbox to certify the logged in employee has furnished all the previous employer’s details before clicking the “Submit” pushbutton.

To authorize the employee’s declaration

Select the “Authorize” pushbutton to authorize the previous employment details.

The system updates the Status to “Authorized”.

Note: Only the authorizer can authorize the previous employment details.

To edit/view the previous employment details

Select the Tax Year for which you require to retrieve the previous employment details from the “Tax Year” drop-down list box.
Select the “Get” pushbutton.

The system retrieves the previous employer details in the “Employer Details” multiline.

Edit the details, if required.

Note: You can edit the previous employment details of “Draft” status.

Select the previous employer from the “Select Previous Employer” drop-down list box to edit/view the previous employment income details.
Edit the details, if required.

Note: You can edit the previous employer details of “Draft” status.

Select the checkbox to certify the logged in employee has furnished all the previous employer’s details.
Select the “Submit” pushbutton.

6 Hyperlinked topics below

Page Objective

Use this page to authorize the previous employment details.