Recording rent free accommodation details
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Select the “Rent Free Accommodation” hyperlink from the “Employee Perquisite Details” page.
The “Rent Free Accommodation” page appears.
The system displays the following.
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Date format |
The date format applicable to the login user. |
Enter the following
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Employee Tax Data Unit |
The tax unit selected in the previous page. |
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Tax Year |
The tax year selected in the previous page. |
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Employment Unit |
From the drop-down list box, select the employment unit for which, you require to record the rent free accommodation details. |
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Default from Tax Year |
From the drop-down list box, select the tax year for which the accommodation details have already been defined. |
To retrieve accommodation details of any previous tax year
Select the “Default” pushbutton.
The system retrieves the accommodation details of the selected tax year in the “Accommodation Details” multiline. You can update the accommodation details of the employee for the current tax year.
To record accommodation details of employees
Enter the following details in the “Accommodation Details” multiline.
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Employee Code |
The unique code that identifies an employee. Help available |
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Accommodation Type |
Select the accommodation type that has been provided to the employee. The drop-down list box lists all the accommodation types mapped to the selected employee tax data unit. The accommodation type is defined in the “ Perquisites Setup” activity. |
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From Date |
The date from which the accommodation is given to the employee. Note that the system displays the start date of the current tax year, if the accommodation details are retrieved from a specific tax year. |
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To Date |
The date until which the employee uses the accommodation provided by the company. |
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Actual Cost (Rent/Lease/License Fee/Hotel Exp.) |
The actual amount paid by the company for the accommodation. |
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Total cost of Furniture |
The total amount paid by the company on furniture. |
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Furniture Hire Charges |
The rent paid by the employer, if the furniture is hired. |
The system displays the following in the mulitline.
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Employee Name |
The name of the employee. |
Select the “Save” pushbutton to save the details entered.
The system authorizes the perquisite allowances of the employees.
The status of the perquisite allowances will be “Authorized”.
To modify a rent free accommodation record
Enter the header details.
Enter the following details.
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Status |
From the drop-down list box, select the status “Authorized”. |
Use this method, if you know just a few characters of the employee code. In the filter criteria group box, specify the filters based on which the system will fetch the records.
To specify the filter criteria, you must enter one or more characters that the employee code contains. Search based on wild card characters is also supported.
In the “Filter Criteria” group box enter the following search criteria values.
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Employee Code |
To view all the employee codes containing specific characters, type in the starting character or characters of these employee codes |
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Alternatively, type in these characters in any combination with wild cards. Example: ECC1*, will search for those employee codes that start with ECC1. Other examples are *ECC1 and EC*C1 | |
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Employee Name |
To view all the employee names containing specific characters type in the starting character or characters of these employee names |
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Alternatively, type in these characters in any combination with wild cards. Example: To get Jonathan, type in JO*, to search for those employee names that start with JO. Other examples are *NATHAN, JO*AN, and JONATH* |
Select the “Get” pushbutton.
The system displays the details in the multiline, for the employee records that satisfy the search criteria specified. You can modify any or all of them.
Note: If only one filter criteria value is entered, the system will fetch the records that satisfy this value. If more than one filter criteria value is entered, the system will fetch the records satisfying all the specified values. If you do not enter any value in the filter criteria group box and select the “Get” pushbutton, the system will fetch all the records that are available for the selected employee tax data unit and employment unit.
Edit the required field details.
Select the “Save” pushbutton to save the updated details.
To delete accommodation details
Select the employee record by checking in the “Select” column of the record.
Select the “Delete” icon from the multiline toolbar.
The system deletes the record from the multiline.
Select “Save” pushbutton to delete the record from the database.
To update the rent free accommodation perquisite details
Select the employees for whom you require to recompute the rent free accommodation perquisite allowances, if you changed the accommodation type during the tax year.
From the drop-down list box, select the accommodation type for the specific period.
Enter the following detail in the multiline.
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Backdated Trigger |
From the drop-down list box, select any one of the following options.
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Select the “Save” pushbutton.
The system recomputes the rent accommodation perquisite allowances of the employees for whom the Back Dated Trigger has been set to “Yes” for the specific period.
6 Hyperlinked topics below
Use this page to record, modify or delete the details of the accommodation extended to the employee by his/her employer.
To retrieve accommodation details of any previous tax year
To record accommodation details of employees
To modify a rent free accommodation record
To update the rent free accommodation perquisite details