Recording motor car details

Select the “Motor Car” hyperlink from the “Employee Perquisite Details” page.

The “Motor Car” page appears.

The system displays the following.

Date format

The date format applicable to the login user. Tell me more

Enter the following

Employee Tax Data Unit	The tax unit selected in the previous page.
Tax Year	The tax year selected in the previous page.
Employment Unit	From the drop-down list box, select the employment unit for which, you require to record the car allowance details.
Default from Tax Year	From the drop-down list box, select the tax year for which the vehicle details have already been defined.

To retrieve accommodation details of any previous tax year

Select the “Default” pushbutton.

The system retrieves the vehicle details of the selected tax year, in the “Vehicle Details” multiline. You can update the vehicle details of the employee for the current tax year. To record vehicle details provided to the employees

Enter the following in the “Vehicle Details” multiline.

Employee Code	The unique code that identifies an employee. Help available
Vehicle Type	Select the vehicle type that has been provided to the employee. The drop-down list box lists all the vehicle types mapped to the selected employee tax data unit. The vehicle type is predefined in the “Perquisites Setup” activity.
From Date	The date from which the vehicle is given to the employee. Note that the system displays the start date of the current tax year if the vehicle details are retrieved from a specific tax year.
To Date	The date until which the employee uses the vehicle.
Actual Expenses	The actual expenses incurred by the employer in providing the vehicle to the employee
Cost of the Vehicle	The actual cost of the vehicle.

Note that you can enter value either in the “Actual Expenses” field or in “Cost of the vehicle” field.

Select the “Save” pushbutton to save the details entered.

The system displays the following.

Employee Name

The name of the employee.

Select the “Save” pushbutton to save the details entered.

The system authorizes the vehicle allowances of the employees.

The status of the perquisite allowances will be “Authorized”.

To modify a vehicle type record

Enter the header details.
Enter the following details.

Status

From the drop-down list box, select the status “Authorized”.

To specify filter criteria

Use this method, if you know just a few characters of the employee code. In the filter criteria group box, specify the filters based on which the system will fetch the records.

To specify the filter criteria, you must enter one or more characters that the employee code contains. Search based on wild card characters is also supported.

In the “Filter Criteria” group box enter the following search criteria values.

Employee Code	To view all the employee codes containing specific characters, type in the starting character or characters of these employee codes
	Alternatively, type in these characters in any combination with wild cards. Example: ECC1, will search for those employee codes that start with ECC1. Other examples are ECC1 and EC*C1
Employee Name	To view all the employee names containing specific characters type in the starting character or characters of these employee names
	Alternatively, type in these characters in any combination with wild cards. Example: To get Jonathan, type in JO, to search for those employee names that start with JO. Other examples are NATHAN, JOAN, and JONATH

Select the “Get” pushbutton.

The system displays the details in the multiline, for the employee records that satisfy the search criteria specified. You can modify any or all of them.

Note: If only one filter criteria value is entered, the system will fetch the records that satisfy this value. If more than one filter criteria value is entered, the system will fetch the records satisfying all the specified values. If you do not enter any value in the filter criteria group box and select the “Get” pushbutton, the system will fetch all the records that are available for the selected employee tax data unit and employment unit.

Edit the required field details.
Select the “Save” pushbutton to save the updated details.

To delete vehicle details

Select the employee record by checking in the “Select” column of the record.
Select the “Delete” icon from the multiline toolbar.

The system deletes the record from the multiline.

Select “Save” pushbutton to delete the record from the database.

To update car allowance

Select the employees for whom you require to recompute the car allowance, if you changed the vehicle type during the selected tax year.
From the drop-down list box, select the accommodation type for the specific period.
Enter the following detail in the multiline.

Backdated Trigger

From the drop-down list box, select any one of the following options.

“Yes” to indicate that the system must recompute the vehicle perquisite allowances for the specific period.
“No” to indicate that it is not necessary to recompute the vehicle perquisite allowances for the specific period.
“Not Applicable” to indicate that no erroneous computation was done for the selected employee during the specific period.

Select the “Save” pushbutton.

The system recomputes the vehicle perquisite allowances of the employees for whom the Back Dated Trigger has been set to “Yes” for the specific period.

6 Hyperlinked topics below

Page objective

Use this page tor record the motor car details provided to the employee

What you can do in this page

To record motorcar details provided to an employee

To modify a vehicle type record

To delete vehicle details

To update car allowance of the previous tax year